2026-02-03T16:27:27-07:00 2025-06-30 990 2024-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Laura Newman Executive Director 9147613456 2026-02-03 1 2024 2025-03-06 01:10:19Z Laura Newman 313 Central Park Avenue Scarsdale NY 10583 13677485 0 X http://www.childcarewestchester.org/ X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; policy and public education to raise awareness of the benefits and value of a strong early care and education system; providing and administering child care scholarships for those seeking financial assistance. 23 23 59 40 0 0 11932894 13273307 180841 188009 128446 123278 0 88 12242181 13584682 6882895 7776607 0 0 3624922 4158850 0 0 193350 1518039 1758868 12025856 13694325 216325 -109643 6369684 5779887 2706481 2157567 3663203 3622320 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 0 6057902 4324249 0 Provider Services Department Accomplishments 7/1/24 - 6/30/25. Registration Services: The Registration Department offers three main services to Child Care Providers: Processing Initial Family Day Care (FDC) & School Age Child Care (SACC) Applications, Processing FDC & SACC Renewal Applications and performing inspections of FDC/SACC Program. During the period from July 1, 2024 to June 30, 2025: We served 23 initial FDC applicants (9 - FDC Approved and 14 - FDC Withdrawn), and 26 SACC applicants (19 - SACC approved and 7 -SACC Withdrawn). The challenge with initial applications has been applicant follow through. Many applicants applied and found that they could not meet OCFS guidelines in the required time or the purposed program site did not meet regulatory requirements. The Registration Department renewed 26 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (5-FDC and 21-SACC). The Registration Department performed 864 inspections of FDC/SACC Program (230-FDC and 634-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge with inspecting child care programs during this period was the increased frequency of the required inspections beginning in January of 2024, requiring each program to be inspected quarterly. Legally Exempt Services: The Legally Exempt Department offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct annual inspections. During the period starting July 1, 2024 to June 30, 2025: We processed 511 legally exempt provider applications. We accomplished our goals due to the work efficiency in the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover among providers. The challenge with processing the renewal enrollment applications has been the delay in providers submitting their renewal material on time and changes that need to be made to the enrollment. The Legally Exempt Department performed 71 inspections. Child and Adult Care Food Program: The Child and Adult Care Food Program helps providers pay for meals and snacks served to children up to age 13 enrolled in their child care programs. As the sponsor of the contract, we are responsible for determining if meals served meet nutritional requirements, conducting monitoring visits, and providing training to participating providers. During the period from July 1, 2024 - June 30, 2025 CACFP staff processed 3308 menus, reimbursing providers for the healthy meals and snacks served to children. The CACFP staff conducted 781 food-monitoring visits and added 65 new providers to the program. 2101977 96185 174287 Training and technical assistance to improve child care quality *3775 early care and education professionals attended 235 Council workshops * 42 students were enrolled in the Council's eCDA program (on-line CDA). * In October 2024, 8 early childhood professionals enrolled in the Council's 2024-25 Infant Toddler/ Family Child Care CDA program. In June 2025, 8 students completed the class *In January 2025, 14 early childhood professionals began the Council's 2025 Spanish CDA program. As of June 2025 the course was ongoing with all 14 students remaining in the class.* In October 2024, a school age conference was held for 112 participants * In November 2024, a virtual early childhood conference was held for 88 participants* 24 child care center classrooms and family child care programs received intensive scale based technical assistance; All of those programs received a quality improvement grant. These grants focused on literacy, language and the cognitive and social emotional development of the children. * In early 2025, 19 programs, including eight center-based classrooms from six child care centers and thirteen group family providers, participated in our Early Literacy Book Bag program funded by the Sexauer Family Foundation. The project was created to promote early literacy for low-income families. This year, families were each provided a home library of 7-8 age-appropriate books and a book bag. The families received training and were also given literature on reading at home with young children. Programs participated in a training and technical assistance project, received an assortment of diverse books and language enhancing materials for their programs.* From July 2024 to June 2025, Mental Health Consultants worked with caregivers in 41 center-based and family childcare programs. The specialists worked on improving the capacity for the caregivers to meet the social and emotional needs of young children. Three support groups for early childhood professionals met virtually and in- person throughout the year, giving support and encouragement to the valuable caregivers. The Council's two Business Development Specialists worked closely with child care providers throughout the year to help them meet New York State grant requirements. Their support included assistance with expense reports and audit preparation for the Deserts, Stabilization, and Workforce Retention grants. From July 1, 2024, through June 30, 2025, they completed 813 instances of basic technical assistance and provided 95 hours of intensive technical assistance (defined as in-person support lasting at least one hour). In addition, they offered 20 business and computer training courses to 92 providers, helping strengthen their operations and overall capacity. 3669269 3346390 190 Between July 1, 2024 and June 30, 2025, the Council awarded 791 children with the Westchester Works scholarship and 3 children with the Kathy Halas Legacy Fund scholarships. All scholarship awards were distributed directly to the regulated programs where the children were enrolled in child care. 447740 0 0 Between July 1, 2024 and June 30, 2025 the Council's Family and Employer Services Department provided child care referrals and resources to guide in finding child care providers for 1,982 families with 2,447 children. Under their Subsidy Support Services information and assistance through the public child care assistance program assistance was provided to 1,702 families and over 132 child care providers. 191815 9783 13532 Health Services - Medication administration training and healthcare consulting services. MAT: Between July 1, 2024 and June 30, 2025 there were 22 Independent Study MAT classes totaling 103 participants and 21 individual 3rd Renewal Skills Demonstrations held. There was 1 Emergency Medication Training Course held totaling 5 participants. HCC Agreements: During that same time period 19 new programs signed a two-year contract with the health care consultant service and 34 programs renewed a two-year contract with the health care consultant service for a total of 95 active programs on the service as of June 30, 2025. Seven programs became inactive during that timeframe. The Council's Health Care Consulting Services increased the breadth of our services by hiring a part time RN in July 2024. 639555 9783 13532 12468703 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 0 0 0 0 0 1 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 269 0 1 59 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 23 23 1 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Laura Newman 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Kathleen Halas Executive Director - through 11/10/24 35 0 X 154710 0 5334 Michael Goldman Chief Financial Officer 35 0 X 148517 0 5641 Juanita Pope Director of Administration 35 0 X 108895 0 3611 Nicole Masucci Director Family and Employer Services 35 0 X 101424 0 4277 Janine O'Connor Chief Program Officer 35 0 X 70905 0 540 Laura Newman Executive Director - as of 11/11/2024 35 0 X 21916 0 1461 Emily Koelsch President 1 0 X X 0 0 0 Nicole Rebori Vice President 1 0 X X 0 0 0 Wayne Gosnell Treasurer 1 0 X X 0 0 0 Julianna Flanagan Thurau Secretary 1 0 X X 0 0 0 Christie Noelle Krase President Emeritus 1 0 X X 0 0 0 Craig Ruoff President Emeritus 1 0 X X 0 0 0 Sapna Arvind Director 1 0 X 0 0 0 Emily Bishop Director 1 0 X 0 0 0 Cynthia Bolding Director 1 0 X 0 0 0 Helaine Brick-Cabot Director 1 0 X 0 0 0 Diann Cameron Kelly Director 1 0 X 0 0 0 Susana D'Emic Director 1 0 X 0 0 0 Meghan Drummond Director 1 0 X 0 0 0 Camille Failla Murphy Director 1 0 X 0 0 0 Mark Mathias Director 1 0 X 0 0 0 Frida Matute Director 1 0 X 0 0 0 Christian McCourtney Director 1 0 X 0 0 0 Modupe Otejala Director 1 0 X 0 0 0 Eric Pasinkoff Director 1 0 X 0 0 0 Nicholas Pirrotta Director 1 0 X 0 0 0 Jeff Samuelson Director 1 0 X 0 0 0 Michelle Soto Director 1 0 X 0 0 0 Samantha Vecchiolla Director 1 0 X 0 0 0 606367 0 20864 4 0 1 0 0 0 28235 182329 0 12659934 402809 0 13273307 Workshop/Training 900099 172882 172882 0 0 Seminars/Conferences 900099 1405 1405 0 0 Resource and Referral Fees 900099 190 190 0 0 Management and Health Services 900099 13532 13532 0 0 0 0 0 0 188009 123278 0 0 123278 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 92803 182329 92803 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Miscellaneous 900099 88 0 0 88 0 0 0 0 88 13584682 188009 0 123366 116051 116051 7660556 7660556 0 0 0 0 507333 118508 352548 36277 0 0 0 0 3232696 2739881 354903 137912 69381 52480 13727 3174 63048 47690 12474 2884 286392 216626 56663 13103 0 0 0 0 0 0 0 0 30920 30048 872 0 1340 1080 260 0 0 0 8148 6518 1630 0 834739 706118 128621 0 87775 85300 2475 0 155280 101053 54227 0 39621 38504 1117 0 0 0 0 0 429807 393719 36088 0 44007 43357 650 0 0 0 0 0 38974 38474 500 0 0 0 0 0 0 0 0 0 0 0 0 0 29535 28702 833 0 Staff training and development 37603 31417 6186 0 Bank fees 15301 7967 7334 0 Advocacy - not including lobbying 5818 4654 1164 0 13694325 12468703 1032272 193350 1628375 386328 219625 230856 0 1867640 2618981 0 0 0 0 0 0 0 0 44088 40016 1498959 1634603 0 0 0 1110997 869103 6369684 5779887 1505965 1214310 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1200516 943257 2706481 2157567 X 3009420 3006816 653783 615504 3663203 3622320 6369684 5779887 -109643 76910 0 -8150 0 0 X 0 1 X 1 1 1 X 9731722 9382315 11213327 11932894 13273307 55533565 0 0 0 0 0 0 0 0 0 0 0 0 9731722 9382315 11213327 11932894 13273307 55533565 0 55533565 112434 29103 87385 128446 123278 480646 0 0 0 0 0 0 12954 6414 60 0 88 19516 56033727 0 0.99107 0.99173 X Schedule A, Part II, Line 10 Miscellaneous sales revenue RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 1 0 1 0 1 1340 1340 0 Schedule C, Part II-B, Line 1 $1,340 was spent on a subscription to Voter Voice, which is an online service that facilitates group communications to legislators and media. Our volunteers are generally parents and other child care advocates who interact with legislators and other government officials and attend events to express their views on the need for child care resources. Net operating leases 869103 869103 0 Operating lease liability 943257 943257 X 13673385 76909 0 0 19942 96851 13576534 8148 0 8148 13584682 13714268 0 0 0 19943 19943 13694325 0 0 0 13694325 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if these positions are more likely than not to be sustained. Management has determined that the Council had no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal year 2022. Schedule D, Part XI, Line 2d Expenses from Hall of Heroes celebration honoring child care providers. Schedule D, Part XII, Line 2d Expenses from Hall of Heroes celebration honoring child care providers. Dream Big 253057 180196 72861 0 0 1250 25956 0 45655 Hall of Heroes 22075 2133 19942 0 0 750 12881 0 6311 0 275132 182329 92803 0 0 2000 38837 0 51966 92803 0 1 Child and Adult Care Food Program reimburses child care providers for the cost of nutritious meals for children in child care programs. 308 4301316 0 The Council issued child care scholarships to providers to partially pay for the cost of child care for families who qualify. These were funded by a contract with Westchester County. 263 3346390 0 Cate Riley Scholarships provide cash assistance to those interested in becoming child care specialists and to child care providers to enhance their programs. 8 12850 0 Schedule I, Part I, Line 2 The Chief Financial Officer (CFO), the Chief Program Officer (CPO) and the Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particular project or activity are included in the budget to actual reports, to determine if all activities are on track to completion or if any budget modifications are needed, and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. Since August of 2021 the Council has participated in a child care scholarship program through the Westchester County Department of Social Services, in which the Council's Family and Employer Services Department reviews applications for families for eligibility to receive child care subsidies based upon income and other criteria. Disbursements for both programs were done through the Council's Finance Department. X X X 0 0 0 0 0 0 0 1 0 Kathleen Halas Executive Director - through 11/10/24 154710 0 0 0 0 0 0 0 5334 0 160044 0 0 0 Michael Goldman Chief Financial Officer 139389 0 9128 0 0 0 0 0 5641 0 154158 0 0 0 Schedule J, Part I, Line 3 The Board of Directors decides and approves by vote all compensation for the Executive Director. Schedule J, Part I, Line 7 The outgoing Executive Director, Kathleen Halas, received a discretionary bonus in January 2025, the amount of which was determined by the Board of Directors. All other employees, including officers and highly compensated employees, receive discretionary bonuses each year in June and December. The amounts of these bonuses are determined by employees' performance and tenure at the organization. Form 990, Part VI, Section A, Line 2 Emily Koelsch, Board President, and Nicole Rebori, Board Co-Secretary, are sisters-in-law. Jeff Samuelson, Director, is the father-in-law of Meghan Drummond, Director. Form 990, Part VI, Section B, Line 11b The Chief Financial Officer (CFO) prepares a draft of the Form 990 and forwards it to the Council's independent auditors, the Board Treasurer, the Board Finance Committee, and the Executive Director for review and approval. Any questions are discussed and resolved and the CFO makes all changes and resubmits to the audit firm, the Board Treasurer, the Board Finance Committee, and the Executive Director for final approval and then approval by the full Board and signing by the Executive Director. All responses and documentation of preparation of the Form 990 are maintained in the CFO's office. The Form 990 often cannot be filed by the filing deadline, so the independent audit firm or CFO submits an automatic extension request to the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, CFO or any Board member, an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council over and above the interest of the Interested Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exist when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they relate to such director or officer which may represent a potential conflict of interest. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest and those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. Form 990, Part VI, Section B, Line 15 The Council's salary guidelines are updated every few years by the management team by: (1) factoring in cost of living adjustments since the previous salary increases; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Consensus is then reached by the management team on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The Council undertook a review and updated these guidelines in 2025, and some salary adjustments were made as a result of that review. Before the most recent salary increases, periodically over the past nine years, as fiscal conditions have allowed, there have been across the board increases to all salaries in an effort to make salaries more competitive. The Council's Board is responsible for setting the Executive Director's salary, and their approval is documented in the Board minutes. The Executive Director is responsible for determining the salary of the Chief Financial Officer and Chief Program Officer, and does so in consultation with the Board. Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request.