2025-03-05T14:29:20-06:00 2024-06-30 SMITH & HOWARD ADVISORY LLC 271 17TH STREET NW SUITE 2100 ATLANTA GA 30363 990 2023-07-01 200267588 THE ROBERT W WOODRUFF LIBRARY OF THE ATLANTA UNIVERSITY CENTER INC % ERIC U MILLER ROBE 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 ERIC MILLER CFO 4045776317 2025-05-15 true true SABRE J LINAHAN P01372980 4048746244 2025-05-15 2023 2025-03-06 01:10:19Z ERIC MILLER 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 18500524 false X WWW.AUCTR.EDU X 2004 GA Provide information management, instruction and access to a variety of global information resources acquired and organized in support of teaching and learning,(see sch o) 7 7 96 0 3273602 1836043 10740271 11306408 658692 450294 172277 173109 14844842 13765854 26779 7979 0 0 5857516 5718821 0 0 427236 9406035 8768208 15290330 14495008 -445488 -729154 38186177 39387130 2766513 3833617 35419664 35553513 X THE ATLANTA UNIVERSITY CENTER ROBERT W. WOODRUFF LIBRARY PARTNERS WITH MEMBER ACADEMIC INSTITUTIONS OF THE AUC: THE INTERDENOMINATIONAL THEOLOGICAL CENTER, CLARK ATLANTA UNIVERSITY, MOREHOUSE COLLEGE, AND SPELMAN COLLEGE, PROVIDING INFORMATION MANAGEMENT, INSTRUCTION AND ACCESS TO A VARIETY OF GLOBAL INFORMATION RESOURCES ACQUIRED AND ORGANIZED IN SUPPORT OF TEACHING AND LEARNING, SCHOLARSHIP AND CULTURAL PRESERVATION OF THE ATLANTA UNIVERSITY CENTER. false false 9446535 7979 11306408 The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information management; instruction, research and consulltation; and access to globally-curated resources in support of student and faculty success. The Library serves approximately 8,874 undergraduate and 754 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research consultation services; curricumlum-centric-instruction; acquisition, organization, arrangement, dissemination, and preservation of information in all formats; and interlibrary loan services. In FY23/24 the Library added about 19,700 new items including print, media, and electronic resources; added 12 new colllections and publications to its electronic scholarship repository RADAR (Repository of AUC Digital collections and Archives, and Research); had over 200 instructional sessions. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the Library provides the following services to facilitate teaching and learning, scholarship and cultural preservation: facilites and maintenance; human and resource management; security; and shuttle transportation service from the four AUC campuses to the Library and designated locations. The AUC Woodruff Library completed Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Library's Woodi Caf. The AUC Woodruff Library provides the Bloomberg Finance Lab, which supports the teaching and learning activities of students and faculty in business, economics and finance-related programs.The Library provides a Digital Preservation Lab to support many of its AUC and collaborative digital preservation projects and initiatives. In 2023, the Library began renovating its 10,000 square-ft Exhibition Hall to facilitate active learning and for student and faculty collaborative engagement with diverse content and a range of learning technologies. As part of the Archives Renovation Project, some existing spaces were re-purposed for archival storage, adding more than 13,500 linear feet of archival storage space for future growth of archive collections. The AUC Woodruff Library is the winner of the 2016 Excellence in Academic Libraries Award in the university category from the Association of Collegiate and Research Libraries (ACRL). Library CEO Loretta Parham was named the ACRL 2017 Academic/Research Librarian of the Year. These are the highest honors bestowed in the field of library science. In July 2022, the AUC Woodruff Library became the 127th member of the prestigious Association of Research Libraries - the second only HBCU Library (after Howard University) to earn this distinction. 1575545 Woodruff Foundation Expanding Capacity for Cultural Preservation and Programming Project Grant Overall Purpose: The Expanding Capacity for Cultural Preservation and Programming Project will complete the expansion of archival storage areas and realize the evolved role of the Exhibition Hall in learning. Once completed, the project will significantly improve and optimize archives storage spaces, and enhance the complementary active learning space for increased functionality and engagement with students, faculty and the broader community. The Expanding Capacity for Cultural Preservation and Programming Project has two major components: (1) expansion and updating of archival storage capacity; and (2) enhancement of the complementary exhibition hall active learning space where programming, scholarship, learning, teaching, and utilizing archival and other Library resources is amplified. Benefits for retrofitting current storage rooms and renovating onsite space include: . Consistent accessibility to all collections and uninterrupted service to patrons and staff . Complete control over the security and environment . Improved safety for archivists working with collections housed in the current storage rooms . Installment of recommended industry-standard shelving materials FY24 Objectives Met: Archival Storage Confirmed goals: . A lower level area in the Library was converted into the new Lower Level (LL) ARC Storage Space in July 2023 . LED lighting installation in the LL ARC Storage Space was completed in July 2023 . Installation of high-density book and collection shelving in the LL ARC Storage Space was completed in July 2023 . Installation of an HVAC system meeting standards for archival spaces in the LL ARC Storage Space was completed in August 2023 . Installation of art storage racks in the LL ARC Storage Space completed in August 2023 . Decommissioning of HALON protection system with a new clean agent fire suppression system completed in the Upper Level (UL) ARC Storage Space, completed September 2023 . Installation of high-density book and collection shelving in the UL ARC Storage Spaces was completed in November 2023 EHTP Confirmed goals: . Final EHTP design documents and hard project pricing was completed July 2023 . Lord Aeck Sargent and DPR completed EHTP Construction Document preparation phase in February 2024 . Demolition activities were completed in June 2024 . Construction starts in July 2024 with estimated completion in November 2024 562555 Mellon Enhancing Institutional DI & Descriptive Practices Grant 2210-13949 Between July 1, 2023 - June 30, 2024 the following notable activities occurred: 1) Completed metadata analysis of holdings 2) Built a testing sandbox to them and prep for deployment 3) Developed priorities for metadata normalization for 148 archival collections and scholarship 4) Normalization of MCMLK metadata completed - 25 series (11,467 records) 5) Preparation of Theses and Dissertations completed for ingest (9,216 records) 225700 PROGRAM ACTIVITY #4 - SEE SCHEDULE O 90775 PROGRAM ACTIVITY #5 - SEE SCHEDULE O 316475 11901110 true true false false false false false true false true true false false false true true false true false false false false false false false false false false true true false false false false false false false false false false false false true true false false false true 75 0 true 96 true false false false false false false false false false false false false X 7 7 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 X Loretta Parham CEO & Library Dir/Ex-Officio 35.0 1.0 X 221871 0 46794 Kimberley Bugg Associate Library Director 35.0 1.0 X 141232 0 19113 Eric Miller CFO/Asst Dir for Operations 35.0 1.0 X 142057 0 16038 Theresa Scales Controller 35.0 1.0 X 116813 0 16434 Carolyn Hart Director Engagement & Scholars 35.0 1.0 X 109698 0 16107 Dr George T French Jr PhD Board Member 1.0 0.0 X 0 0 0 Dr Helene Gayle Board Member 1.0 0.0 X 0 0 0 Dr David A Thomas Board Chair 1.0 0.0 X 0 0 0 Dr Lorraine J Haricombe Member-At-Large 1.0 0.0 X 0 0 0 Mr Henry Zigtema Member-At-Large 1.0 0.0 X 0 0 0 Dr Maisha Handy Board member 1.0 0.0 X 0 0 0 Dr Pamela E Scott-Johnson Board member 1.0 0.0 X 0 0 0 731671 0 114486 5 false true false Innovative Vision Technology 1 Enterprise Parkway Suite 150 HAMPTON VA 23666 Technology 996728 Groome Transportation 2201 West Broad Street Suite 105 RICHMOND VA 23220 Transportation 608750 Board of Regents - GA University Sy 270 Washington Street ATLANTA GA 30334 Collection/Sub Serv 236702 AccuClean PO Box 82851 ATLANTA GA 30354 Janitorial Services 191526 Discovery Garden 7 BABINEAU AVENUE BOX 214 CHARLOTTETOWN 0 PE C1A0C9 Platform Migration 124780 11 737415 1098628 7442 1836043 AFFILIATED INSTITUTIONAL SUPPORT 611710 10893379 10893379 REVENUE BOOK MAIN. 811000 338836 338836 LIBRARY INCOME 451211 74193 74193 11306408 458397 458397 0 0 189988 27727 162261 0 162261 162261 4698840 4706935 8 -8095 -8 -8103 -8103 0 0 0 0 0 0 0 0 0 PARKING REVENUE 900099 9112 9112 VENDING INCOME 900099 1736 1736 10848 13765854 11306408 623403 X 0 7979 7979 0 0 443245 356190 81372 5683 0 4039762 3250692 737744 51326 154191 122573 29497 2121 757669 602303 144941 10425 323954 257525 61972 4457 0 19168 14622 3611 935 60845 60845 0 0 76791 60050 12901 3840 2455510 1873120 462625 119765 370 289 62 19 547914 432359 88516 27039 141053 108832 25308 6913 0 1418243 1107334 240108 70801 114457 96665 13711 4081 0 128619 126827 1381 411 120685 94376 20275 6034 0 1910836 1618478 179619 112739 6935 5423 1165 347 LIBRARY RESOURCES 1760779 1760779 UNIFORMS 4188 3275 704 209 MISCELLANEOUS 1815 1419 305 91 14495008 11901110 2166662 427236 X 825667 136583 44135 11524 302000 0 37317 221498 0 0 0 0 0 0 0 0 529937 479284 98174284 74175192 23758952 23999092 12688169 14539149 0 0 0 0 0 0 0 0 38186177 39387130 995027 902223 0 0 118534 131394 0 0 0 0 0 0 0 0 0 0 1652952 2800000 2766513 3833617 X 21620041 21324599 13799623 14228914 35419664 35553513 38186177 39387130 -729154 863003 X false true X true false X X 4 CLARK ATLANTA UNIVERSITY 581825259 2 true 5028121 0 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 2 true 249380 0 MOREHOUSE COLLEGE 580566205 2 true 3242839 0 SPELMAN COLLEGE 580566243 2 true 3245909 0 4 11766249 true false false false false false false false false false false false false false false false Part A, Section C #1 The president of each supported organization is a board member of Robert Woodruff Library of the Atlanta University Center (AUC) and make up a majority of Robert W Woodruff Library of the AUC. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 8204191 7442 1055806 396712 8870727 8004763 7642 576281 384495 8204191 9665254 10100 -1304103 366488 8004763 7760493 2259437 354676 9665254 7810628 30403 266056 346594 7760493 1.00000 false false 1703486 1703486 44902751 27422850 17479901 14289473 12020734 2268739 37278574 34731608 2546966 23999092 0 CAPITAL LEASES 0 LINE OF CREDIT 1200000 CONSTRUCTION LOAN REVOLVER 1600000 2800000 X 14552067 863003 863003 13689064 76790 76790 13765854 14418218 14418218 76790 76790 14495008 Schedule D, Part III, Line 1a The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. Schedule D, Part III, Line 4 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of African American history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2021. true Financial assistance/Scholarships 7 7979 Schedule I, part I, line 2 Scholarship awards are distributed directly to the education institution where the recipients matriculate. Travel awards are distributed to recipients based on the selection criteria and upon presentation of appropriate support documentation by the recipient as required for reimbursement of travel expenses. X X X X X false false false false false false false false false Loretta Parham CEO & Library Dir/Ex-Officio 221871 0 0 0 0 0 30540 0 17706 0 270117 0 0 0 Kimberley Bugg Associate Library Director 141232 0 0 0 0 0 10177 0 10088 0 161497 0 0 0 Eric Miller CFO/Asst Dir for Operations 142057 0 0 0 0 0 14636 0 2542 0 159235 0 0 0 PART I LINE 1 (CONTINUED) SCHOLARSHIP AND CULTURAL PRESERVATION OF THE ATLANTA UNIVERSITY CENTER. PART III LINE 4D PROGRAM ACTIVITY 4: Mellon Project STAND Student Activism CMED&T 2007-08690 Grant The Atlanta University Center Robert W. Woodruff Library in partnership with Project STAND was awarded a $750,000 public knowledge program grant from the Andrew W. Mellon Foundation. The "Building Capacity, Ethical Documentation and Archiving of Student Activism in BIPOC Communities" is a three-year (36-month) project that will advance the community archiving of social justice initiatives among former and current college and university students of color. Starting in January 2021 and ending in December 2024, the AUC Woodruff Library, Project STAND, and project partner, the University of Maryland will support the archiving and accessibility of organizing and activism among Black, Indigenous, and People of Color students. Project partners completed the Second Residency: Archiving Joy and Trauma: How to Archive a Movement and its Community. The weeklong residency included more than twenty speakers, eight fellows, a tour at Spelman College archives, an exhibition tour, and the development of a zine, that re-imagines collection development policies and an activist archive. Project STAND co-sponsored an event with University of Maryland Libraries and the Office for Multicultural Involvement Community Advocacy, entitled Creating Liberating Spaces: Activists, Archivists, Librarians and Social Justice, with guest speaker Mariame Kaba. The event was attended by one-hundred people, with a post-workshop for students, where we engaged in discussion about movement work, building relationships between archives, and expectations of ethical community building between activists and archives. Five "A Blueprint" podcasts were produced and made available to the public. The initiative completed four workshops with Documenting the Now, Shift Collective, and Web Recorder, focused on archiving digital content. Each workshop was well attended with a mixture of student representation from various student organizations from Gospel Choir, Black Student Union, and Student Sustainability to members of SAA student chapters, who were interested in web archiving, to creating databases archiving sustainability initiatives. The virtual workshops were hosted by the University of Michigan, University of Maryland, George Mason, and Ohio State University. The Website and Digital Initiatives Team completed the new website redesign for Project STAND. Part III LINE 4D PROGRAM ACTIVITY 5: Morehouse College Dr. JE & EG Lowery Collection Processing & Digitization Grant. The Atlanta University Center Robert W. Woodruff Library was awarded a donation of $600,000 from an anonymous donor to process, preserve, and digitize the Morehouse College Joseph Echols Lowery and Evelyn Gibson Lowery Collection. The AUC Woodruff Library received the archival collection in May of 2021.The JE & EG Lowery Collection was processed entirely by June 2023. During the last year of the grant, the AUC Woodruff Library celebrated the opening of the collection to the public with a Lowery Collection Opening and Community Day in September 2023. Events for the collection opening included a special viewing of the archival material, a youth activism workshop, community reflections from social justice advocates, and a family memorabilia preservation workshop. The final product of the collection grant also included a permanent installation of a digital touch screen installed in front of the Archives Research Center where visitors can view digital items in the collection. Part VI #6 The Library's affiliated member institutions (Clark Atlanta University, Morehouse College, Spelman College, and the Interdenominational Theological Center) have protected use of the Library and its related resources offered. Each member is assessed an annual participation fee based on a Board derived formula (see current Clap Jordan assessment formula). Part VI #7 A&B - MEMBER APPROVAL The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond. Part VI #12C The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. PART VI #15 A&B The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. PART VI #19 The governing documents, conflict of interest policy, and annual financial audit reports are available by contacting the AUC RWWL Administrative Offices at (404) 978-2000. PART IX # 11G Detail of Other Fees: Professional Services: $ 579,450 Consulting Services: $ 41,856 Recruiting: $ 19,840 Temporary Employee Services: $ 64,990 Other Contractual Services: $1,749,374 ------------ Total $2,455,510 FORM 990 PART IX LINE 11G DESCRIPTION:OTHER FEES TOTAL FEES:2455510 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false true false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 27727 CASH CLARK ATLANTA UNIVERSITY S 4690922 CASH CLARK ATLANTA UNIVERSITY C 229472 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER S 247166 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER C 2214 CASH MOREHOUSE COLLEGE S 2845575 CASH MOREHOUSE COLLEGE C 147264 CASH MOREHOUSE COLLEGE C 250000 CASH SPELMAN COLLEGE S 3109717 CASH SPELMAN COLLEGE C 136192 CASH