2025-05-20T09:24:34-05:00 2024-09-30 203992693 RANDY WALKER & CO 7800 IH 10 WEST STE 505 SAN ANTONIO TX 78230 990 2023-10-01 742020505 HAYS-CALDWELL WOMEN'S CENTER HAYS 5123963404 PO BOX 234 SAN MARCOS TX 786670234 MELISSA RODRIGUEZ CHIEF EXECUTIVE OFFICER 5123963404 2025-05-12 1 1 RANDY L WALKER CPA P00963779 2103669430 2023 2025-03-06 01:10:19Z MELISSA RODRIGUEZ PO BOX 234 SAN MARCOS TX 786670234 5127684 0 X WWW.HCWC.ORG X 1978 TX SHELTER AND ADVOCACY PROGRAMS FOR VICTIMS OF FAMILY VIOLENCE, SEXUAL ASSAULT AND CHILD ABUSE. 20 20 70 189 0 0 5400495 4858773 37947 45489 413 50461 45854 65742 5484709 5020465 392711 385188 0 0 3606197 3840240 0 0 208784 859025 891308 4857933 5116736 626776 -96271 9219392 9184662 146555 208096 9072837 8976566 SHELTER AND ADVOCACY PROGRAMS FOR VICTIMS OF FAMILY VIOLENCE, SEXUAL ASSAULT AND CHILD ABUSE. 0 0 2581773 373250 91151 PROVIDE ASSISTANCE, COUNSELING, TEMPORARY HOUSING FOR VICTIMS OF FAMILY VIOLENCE. 1166 VICTIMS OF FAMILY VIOLENCE SERVED IN FY 2024 INCLUDING 6693 NIGHTS OF SHELTER TO 321 VICTIMS, 18,953 NIGHTS OF TRANSITIONAL HOUSING TO 104 VICTIMS, AND 877 PROVIDED NON-RESIDENTIAL SERVICES. (SOME PEOPLE WERE SERVED IN MORE THAN ONE PROGRAM.)THE ORGANIZATION ALSO RECEIVED $47,614 IN-KIND SERVICES, NOT INCLUDED IN THE REVENUES AND EXPENSES ABOVE. 674336 PROVIDE ASSISTANCE AND COUNSELING FOR VICTIMS OF SEXUAL ASSAULT. 671 VICTIMS WERE SERVED IN FY 2024 AND WE RESPONDED TO 103 CALLS AT AREA HOSPITALS TO SUPPORT VICTIMS DURING A SEXUAL ASSAULT FORENSIC EXAM. 897662 11938 PROVIDE FORENSIC INTERVIEWS, ASSISTANCE AND COUNSELING FOR VICTIMS OF CHILD ABUSE. 533 CHILDREN AND 404 NON-OFFENDING ADULT FAMILY MEMBERS WERE SERVED IN FY 2024. 447 FORENSIC INTERVIEWS WERE PROVIDED AND 44 ON-SITE SAFE EXAMS WERE PERFORMED. 4153771 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 0 0 1 1 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 14 0 1 70 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 20 20 0 0 0 0 1 1 0 1 1 0 0 1 1 1 1 1 1 1 0 0 X X THE ORGANIZATION 5123963404 PO BOX 234 SAN MARCOS TX 786670234 AMY CASNER MEMBER 1.00 X 0 0 0 KEN ELLIOTT MEMBER 1.00 X 0 0 0 LINDA GONZALEZ MEMBER 1.00 X 0 0 0 DENISE TRAUTH MEMBER 1.00 X 0 0 0 CAROLYN LINER MEMBER 1.00 X 0 0 0 MARSHA M MOORE MEMBER 1.00 X 0 0 0 DANETTE MYERS MEMBER 1.00 X 0 0 0 HEATHER BACA MEMBER 1.00 X 0 0 0 MIA PAINTER MEMBER 1.00 X 0 0 0 PATRICIA FERNANDEZ MEMBER 1.00 X 0 0 0 KELLY HIGGINS CAC PARTNER AGENCY REP 1.00 X 0 0 0 RAMIRO REYES CAC PARTNER AGENCY REP 1.00 X 0 0 0 STAN STANDRIDGE CAC PARTNER AGENCY REP 1.00 X 0 0 0 CINDY MCCOY MED LPC EMERITUS 1.00 X 0 0 0 SAMANTHA WYLIE FORMER PRESIDENT 1.00 X 0 0 0 LAURA DUPONT PRESIDENT 1.00 X X 0 0 0 KAROLYN TYBOR 1ST VICE PRESIDENT 1.00 X X 0 0 0 BEVERLY ANDERSON 2ND VICE PRESIDENT 1.00 X X 0 0 0 PATSY LIAO TREASURER 1.00 X X 0 0 0 KAREN LAIRSEN JONES SECRETARY 1.00 X X 0 0 0 MELISSA RODRIGUEZ CHIEF EXECUTIVE OFFICER 40.00 X 131894 0 9920 ELVA GONZALEZ CHIEF PROGRAM OFFICER 40.00 X 115978 0 3431 MICHELLE DUCOTE CHIEF OPERATING OFFICER 40.00 X 100616 0 9240 348488 0 22591 3 0 0 0 0 160740 3680904 1017129 290585 4858773 TRANSITIONAL HOUSING R 531110 45489 45489 45489 50461 50461 74224 160740 107219 -32995 -32995 53075 0 53075 53075 INSURANCE PROCEEDS 900099 34855 34855 OTHER INCOME 900099 7731 7731 RESTITUTION INCOME 900099 3076 3076 45662 5020465 91151 0 70541 385188 385188 398867 310391 68273 20203 2875384 2224018 501253 150113 320638 274143 38380 8115 245351 185499 46355 13497 27783 21093 6621 69 3297 3297 154550 123958 26285 4307 46114 16085 29234 795 85534 82538 2287 709 29395 25155 3117 1123 44912 39929 4279 704 225319 203375 16753 5191 91046 81362 7392 2292 MAINTENANCE AND REPAIR 120125 114718 3831 1576 OUTREACH 43699 43699 FOOD 19034 18823 121 90 TOWN AND TASK FORCE 500 500 5116736 4153771 754181 208784 1254321 255835 629869 1752330 1080227 910354 2658 10190 7111 3510 73040 85136 9240416 3073109 6172166 6167307 9219392 9184662 143355 204967 3200 3129 146555 208096 X 8995376 8868637 77461 107929 9072837 8976566 9219392 9184662 -96271 0 X X 0 1 X 1 1 1 X 5104065 4885757 4877357 5400495 4858773 25126447 5104065 4885757 4877357 5400495 4858773 25126447 25126447 30633 8736 1636 413 50461 91879 12579 178661 203473 55059 53075 502847 25653 59318 35642 27760 45662 194035 25915208 86461 0.96960 0.97310 X SCHEDULE A, PART II, LINE 10, EXPLANATION OF OTHER INCOME: RESTITUTION INCOME - 2019 AMOUNT: $ 25,653. 2020 AMOUNT: $ 17,612. 2021 AMOUNT: $ 2,617. 2022 AMOUNT: $ 9,888. 2023 AMOUNT: $ 3,076. INSURANCE PROCEEDS - 2020 AMOUNT: $ 20,377. 2021 AMOUNT: $ 2,709. 2023 AMOUNT: $ 34,855. OTHER INCOME - 2020 AMOUNT: $ 21,329. 2021 AMOUNT: $ 30,316. 2022 AMOUNT: $ 17,872. 2023 AMOUNT: $ 7,731. PART II, SECTION B, LINE 9 THE AMOUNT ON LINE 9 INCLUDES THE NET INCOME FROM FUNDRAISING EVENTS WHICH ARE HELD TO PROMOTE AWARENESS AND COMMUNITY SUPPORT AS WELL AS TO RAISE FUNDS FOR THE HAYS CALDWELL WOMEN'S CENTER'S [HCWC] DIRECT SERVICES. THE FOLLOWING EVENTS WERE HELD DURING THE FISCAL YEAR-ENDED 2023 - 2024. - ANNUAL AUCTION - HCWC'S ANNUAL AUCTION CONSISTS OF A LIVE AND SILENT AUCTION OF DONATED ITEMS. THE EVENT IS RUN BY HCWC STAFF AND VOLUNTEERS FROM THE BOARD. OTHER ACTIVITIES DURING THE EVENT INCLUDE A WINE PULL AND SEVERAL RAFFLES. FUNDS ARE RAISED FROM EVENT SPONSORSHIPS AND TICKETS AS WELL AS THE SALE OF DONATED ITEMS DURING THE AUCTIONS AND ACTIVITIES. - PUT CLASSIC - HCWC'S ANNUAL GOLF TOURNAMENT RAISES FUNDS TO SUPPORT CHILDREN AT HCWC. THE EVENT IS RUN BY HCWC STAFF AND CONSISTS OF A GOLF TOURNAMENT AND SILENT AUCTION. - PURSE BINGO - HCWC'S ANNUAL PURSE BINGO CONSISTS OF 10-12 ROUNDS OF BINGO WHERE THE PRIZES ARE DONATED PURSES AND A SILENT AUCTION WHERE ALL ITEMS ARE DONATED. OTHER ACTIVITIES DURING THE EVENT INCLUDE RAFFLES AND A LIQUOR PULL. THE EVENT IS RUN BY HCWC STAFF. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 PART II-A, LINE 2 - FOUR-YEAR AVERAGING PERIOD UNDER CODE SEC. 501(H) THE FIRST CODE SECTION 501(H) ELECTION WAS MADE FOR THE FISCAL YEAR-ENDED 9/30/2018. THE ORGANIZATION DID NOT HAVE ANY LOBBYING EXPENSES FOR THE YEARS ENDED 9/30/2024, 9/30/2023, 9/30/2022 OR 9/30/2021. THE CODE SECTION 501(H) ELECTION WAS NOT REVOKED. 8186210 2464561 5721649 572195 177584 394611 482011 430964 51047 6167307 5068079 47614 47614 5020465 0 5020465 5164350 47614 47614 5116736 0 5116736 SPECIAL EVENTS 234964 160740 74224 107219 234964 160740 74224 107219 107219 -32995 53075 1 0.34000 53075 53075 TX 0 FUNDRAISING EVENT 0 1 0 0.00000 1.00000 HOLLY CUNNINGHAM-KIZER PO BOX 234 SAN MARCOS TX 786670234 0 BEVERLY ANDERSON 0 COORDINATION OF GAMING DURING FUNDRAISING EVENT. X 0 SCHEDULE G, PART II, LINE 1 AND 2, COLUMN(A) GROSS RECEIPTS FROM FUNDRAISING INCLUDE FUNDS RELATED TO THE CAPITAL CAMPAIGN FOR THE PURPOSE OF BUILDING TRANSITIONAL HOUSING. OF THE $234,964 GROSS RECEIPTS FROM FUNDRAISING, $176,062 WAS RAISED AT THE ANNUAL AUCTION. INCOME FROM THE ANNUAL AUCTION BENEFITS ALL PROGRAMS AT HCWC. 1 SHELTER ASSISTANCE 401 265812 THRIFT STORE VALUE CLOTHING AND HOUSEHOLD ASSISTANCE PAID ON BEHALF OF INDIVIDUALS THROUGH ORGANIZATION PROGRAMS 198 119376 PART I, LINE 2: MONITORING PROCEDURES FOR SHELTER ASSISTANCE: IN-KIND DONATIONS ARE MADE AVAILABLE FOR ALL HCWC CLIENTS. THOSE DONATIONS THAT ARE STORED IN THE ORGANIZATION'S DONATION CENTER ARE MONITORED BY THE COMMUNITY DONATIONS MANAGER. THE DONATIONS MANAGER DOES NOT LOG EACH ITEM THAT A CLIENT TAKES/USES, BUT THE STAFF MEMBER(S) DO LOG THAT "EMERGENCY FINANCIAL" WAS PROVIDED TO THE CLIENT IF THEY "SHOP" IN THE DONATION CENTER, OR ARE GIVEN A DONATION. SOME IN-KIND DONATIONS ARE USED IN THE FAMILY VIOLENCE SHELTER (SUCH AS FOOD AND SUPPLIES). CONSUMPTION OF THOSE ITEMS ISN'T RECORDED PER CLIENT, BUT IF THE CLIENT "SHOPPED" IN THE DONATION CENTER OR PICKED OUT A SPECIFIC DONATION, IT WOULD BE RECORDED ON THE SERVICE LOG AS "EMERGENCY FINANCIAL". THOSE SERVICE LOGS ARE TURNED IN MONTHLY TO THE ORGANIZATION'S DATA COORDINATOR WHO RECORDS ALL SERVICES PROVIDED TO ALL CLIENTS. MONITORING PROCEDURES FOR ASSISTANCE PAID ON BEHALF OF INDIVIDUALS THROUGH ORGANIZATION PROGRAMS: THE CHIEF OPERATING OFFICER (COO) NOTIFIES THE CHIEF PROGRAM OFFICER (CPO) WHEN THE CENTER RECEIVES FUNDS THAT ARE AVAILABLE TO FINANCIALLY ASSIST CLIENTS. THE COO AND CPO REVIEW THE AWARD CONTRACTS TO DETERMINE WHAT RESTRICTIONS ARE INCLUDED IN THE GRANT AGREEMENT. THE QUALIFICATIONS AND INFORMATION ARE USED TO CREATE A CRITERIA FORM (OUTLINES ANY QUALIFICATIONS TO APPLY SPECIFIC TO EACH POT OF FUNDS), APPLICATION, INFORMATION RELEASES NEEDED, ETC. AND ANY OTHER DOCUMENTS NEEDED OR REQUIRED (E.G. RECEIPTS, COPIES OF LEASES ETC.). PROGRAM STAFF ARE REGULARLY INFORMED OF THE FUNDS AVAILABLE. PROGRAM STAFF ARE ABLE TO ASSIST CLIENTS WITH THE PAPERWORK TO DETERMINE ELIGIBILITY FOR FINANCIAL ASSISTANCE. ONCE A PROGRAM STAFF MEMBER OR A CLIENT COMPLETES THE NECESSARY APPLICATIONS, THE PROGRAMS AND SERVICES ASSISTANT (PSA) REVIEWS ALL THE DOCUMENTS, NOTES ANY INFORMATION MISSING OR ANY CONCERNS THEY MAY HAVE, AND THEN CROSS REFERENCES CLIENT NAMES TO VERIFY IF THEY HAVE NOT ALREADY RECEIVED ASSISTANCE IN THE SAME GRANT PERIOD. THE PSA SHARES THE INFORMATION WITH THE CPO AND THE CPO SIGNS THE APPROVAL FORMS AND PURCHASE ORDERS (CEO ALSO SIGNS POS IF OVER $500) FOR PAYMENT. THE PSA AND REFERRING STAFF DISCUSS PAYMENT METHOD NEEDED AND THE PSA SUBMITS ALL THE INFORMATION NEEDED FOR PAYMENT. NO CLIENT CAN DIRECTLY RECEIVE FUNDS AND NO REIMBURSEMENTS ARE PAID DIRECTLY TO CLIENTS. ALL FUNDS ARE PAID DIRECTLY TO VENDORS. THE PSA INPUTS AND GATHERS ALL THE INFORMATION AND THE FORMS AND MONITORS THE FUNDS IN A SPREADSHEET FOR EACH POT OF FUNDS. THE SPREADSHEET HAS THE BEGINNING AND ENDING DATE OF THE GRANT, THE AMOUNT OF FUNDS AVAILABLE, GRANT INFORMATION NEEDED AND/OR IMPORTANT FACTS ARE CHARTED HERE AND REVIEWED IN THE SPREADSHEETS MONTHLY AFTER WE RECEIVE BUDGET STATEMENTS FROM THE ACCOUNTANTS. THE CPO REVIEWS THE SPREADSHEETS WITH THE PSA. QUARTERLY REPORTS ARE COMPILED AND SUBMITTED TO GRANT FUNDERS THAT INCLUDE THE CLIENT ASSISTANCE SPREADSHEETS AND APPLICABLE DATA. X 268830 WEIGHT/THRIFT STORE VAL. X AUCTION ITEMS 165 21755 FMV 0 0 0 PART I, COLUMN (B): THE ORGANIZATION USES THE NUMBER OF ITEMS RECEIVED FOR THE PRESENTATION OF PART I, COLUMN (B). SCHEDULE M, PART I, COLUMN (C): HAYS-CALDWELL WOMEN'S CENTER USES THRIFT STORE VALUE TO ESTIMATE THE VALUE OF A BAG OR BOX OF DONATED CLOTHING AND HOUSEHOLD GOODS WHEN REPORTING THE AMOUNT ON SCHEDULE M, PART I, COLUMN (C). SECTION 1.263(A)-1(F) DE MINIMIS SAFE HARBOR ELECTION HAYS-CALDWELL WOMEN'S CENTER PO BOX 234 SAN MARCOS, TX 78667-0234 EMPLOYER IDENTIFICATION NUMBER: 74-2020505 FOR THE YEAR ENDING SEPTEMBER 30, 2024 HAYS-CALDWELL WOMEN'S CENTER IS MAKING THE DE MINIMIS SAFE HARBOR ELECTION UNDER REG. SEC. 1.263(A)-1(F). FORM 990, PART VI, SECTION A, LINE 6 ORGANIZATION HAS BOARD OF DIRECTORS MEMBERS THAT ARE ELECTED BY THE GOVERNING BOARD ONCE A TERM EXPIRES OR BECOMES VACANT. FORM 990, PART VI, SECTION A, LINE 7A MEMBERS OF THE GOVERNING BOARD ARE ELECTED BY MAJORITY VOTES OF THE GOVERNING BOARD. FORM 990, PART VI, SECTION B, LINE 11B ORGANIZATION'S AUDITOR AND THE CEO PREPARE THE IRS FORM 990. THE CEO PRESENTS A DRAFT COPY TO THE GOVERNING BOARD FOR REVIEW AND APPROVAL. FORM 990, PART VI, SECTION B, LINE 12C ALL BOARD, MANAGEMENT, AND STAFF ARE AWARE OF THE CONFLICT OF INTEREST POLICY. SHOULD POTENTIAL CONFLICT ARISE, IT IS REVIEWED AND ADDRESSED. FORM 990, PART VI, SECTION B, LINE 15A THE CHIEF EXECUTIVE OFFICER IS EVALUATED ANNUALLY; ANY SALARY INCREASES ARE DETERMINED AND VOTED ON BY THE BOARD. THE LAST COMPENSATION REVIEW WAS PERFORMED IN SEPTEMBER 2024. FORM 990, PART VI, SECTION C, LINE 19 THE FORM 990 AND THE AUDITED FINANCIAL STATEMENTS ARE AVAILABLE ON THE ORGANIZATION'S WEBSITE. THE CONFLICT OF INTEREST POLICY AND GOVERNING DOCUMENTS ARE AVAILABLE UPON REQUEST. FORM 990, PART XII, LINE 2C THE ORGANIZATION'S PROCESS FOR ASSUMING RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT, REVIEW, OR COMPILATION OF ITS FINANCIAL STATEMENTS AND THE SELECTION OF AN INDEPENDENT AUDITOR HAVE NOT CHANGED FROM THE PRIOR YEAR.