2025-05-14T21:04:32+00:00 2024-06-30 350921680 CROWE LLP 4801 Olympia Park Plaza Suite 4000 Louisville KY 402412098 990 2023-07-01 350868073 Earlham College Inc EARL 7659831200 801 National Road West Richmond IN 47374 Paul Sniegowski President 2025-05-15 true Rachel Spurlock P00520729 5023263996 2025-05-15 2023 2025-03-06 01:10:19Z X Paul Sniegowski 801 National Road West Richmond IN 47374 103499582 false X www.earlham.edu X 1881 IN An intellectually challenging, globally engaged, and socially concerned liberal arts college. 24 23 928 550 0 0 35146977 59923529 36988099 40771978 278680 1653093 802486 -22246 73216242 102326354 24934546 27049527 0 29528990 29630556 38800 0 3167175 29748218 33386587 84250554 90066670 -11034312 12259684 334073088 348823703 90498371 88513031 243574717 260310672 The mission of Earlham College, an independent, residential college, is to provide the highest quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers). The College provides extensive opportunities for students and faculty to learn from each other in a cooperative community, an important aspect of which is collaborative student/faculty research. At Earlham College, education is carried on with a concern for the world in which we live and for improving human society. Therefore, Earlham stresses global education, peaceful resolution of conflict, equality of persons, and high moral standards of personal conduct. false false 74118946 26649731 40303561 Earlham College - Providing high quality liberal arts education for approximately 655 full time equivalent undergraduates and 44 full time equivalent graduate students per IPEDS reporting. Serving the local community through arts, music, and cultural events open to the public. Students volunteer with many community service organizations. Approximately 2,500 people in the local community are served in this way. 1522276 399796 468417 Earlham School of Religion - Providing seminary training for approximately 50 students. 75641222 true true false false false false false false true true false false true true true false true true false true false false false false false false true true true true false false false false false true false false false false true false false false true true true true false false true X 1059 0 true 928 true false true JA NZ UK FR GM false false false false false false false false false true X 24 23 false false false false false true false true true false false true true true true true true true false false IN X Carrie Ervin 7659831200 801 National Road West Richmond IN 47374 Anne Houtman President 50.0 0 X X 277925 0 54972 Frederick HL McClure Vice Chair 2.0 0 X X 0 0 0 Tania Deng Secretary (until Dec 2023) 2.0 5.0 X X 0 0 0 Thomas Thornburg Chair 2.0 0 X X 0 0 0 Alan Scantland Trustee 2.0 2.0 X 0 0 0 Alexa Colin Trustee 2.0 0 X 0 0 0 Anne Stassen Trustee 2.0 0 X 0 0 0 Catherine Lemann Trustee 2.0 0 X 0 0 0 Chad R Jackson Trustee 2.0 0 X 0 0 0 Diana Hadley Trustee 2.0 0 X 0 0 0 Drew Smith Trustee 2.0 0 X 0 0 0 Ellie Bewley Trustee 2.0 0 X 0 0 0 Fredrick McClure Trustee 2.0 0 X 0 0 0 Janica Kyriacopoulos Trustee 2.0 0 X 0 0 0 Jim Montoya Trustee 2.0 0 X 0 0 0 Jim Sherer Trustee 2.0 0 X 0 0 0 Luvisia Molenje Trustee 2.0 0 X 0 0 0 Martha Hill Trustee 2.0 0 X 0 0 0 Peggy Hollingsworth Trustee 2.0 0 X 0 0 0 Rhonda Impink Trustee 2.0 0 X 0 0 0 Sara Edgerton Trustee 2.0 0 X 0 0 0 Sarah Faller Trustee 2.0 0 X 0 0 0 Stephen D Schutt Trustee 2.0 0 X 0 0 0 Tim Yale Trustee 2.0 0 X 0 0 0 Tom Thornburg Trustee 2.0 0 X 0 0 0 Carrie D Ervin Assoc VP of Finance & Admin, Controller, interim CFO (beg June 2024) 45.0 5.0 X 132631 0 48966 Gretchen Castle Dean of ESR 50.0 0 X 118941 0 25532 Richard Stephens Interim Provost 40.0 0 X 117390 0 0 Stacy L Davidson Sr VP of Finance & Admin & CFO (until June 2024) 48.0 2.0 X 223888 0 30993 Bonita Washington-Lacy VP Student Life/Registrar 50.0 0 X 185367 0 34745 Kimberly Tanner VP Institutional Advancement 50.0 0 X 167654 0 52138 Kristen Lainsbury VP of Marketing & Communications 50.0 0 X 176564 0 47627 Christopher Little Associate VP of Human Resources, Safety and Risk 50.0 0 X 148470 0 12017 Gariot Louima Associate VP for Strategic Diversity Initiatives 50.0 0 X 136959 0 18520 James Logan Assoc. Academic Dean, Prof Religion 50.0 0 X 125160 0 22150 Michael Bottorff Assoc VP of Informational Technology Services (until May 2024) 50.0 0 X 127308 0 43854 Michael Deibel AVP of Academic Affairs 50.0 0 X 142835 0 16206 2081092 0 407720 25 false true false F A Wilhelm Construction Co Inc PO Box 516 Indianapolis IN 46206 Contractor 6134994 Metz Cullinary Management 2 Woodland Drive Dallas PA 18612 Food Services 2704640 National Management Resources Corp PO Box 1224 La Grange GA 30241 Facilities Management 2493189 Boldyn (Formerly Apogee) PO Box 735905 Dallas TX 753735905 Network Infrastructure Management 1182204 AstroTurf Corporation 2680 Abutment Road SE Dalton GA 30721 Contractor 588140 30 24336906 927071 34659552 1175193 59923529 Tuition and fees 611310 33128779 33128779 Auxiliary 611710 7643199 7643199 0 0 0 0 40771978 1366938 1366938 42302 2904 67452 -25150 2904 -22246 -22246 1366431 25500 1113772 -7996 252659 33496 286155 286155 0 0 0 0 0 102326354 40771978 0 1630847 1953345 1953345 25096182 25096182 1712017 660553 965394 86070 20650375 15608911 2880177 2161287 1024161 821661 145210 57290 4852268 3993583 625631 233054 1391735 1077860 251582 62293 128254 11254 117000 138264 138264 5086675 2430203 2527217 129255 384935 84818 284997 15120 2464861 1943712 409422 111727 1982503 1386659 593291 2553 4648808 4318285 296888 33635 1211499 962854 179245 69400 222984 145078 70116 7790 3058286 2419970 638316 6666404 6111669 432134 122601 524794 318547 206247 Meals 3318010 3131042 150704 36264 Foreign study 1167690 1165984 1706 Miscellaneous Expenses 1063564 1047865 -11149 26848 Recruiting 496706 316274 180175 257 822350 634913 175706 11731 90066670 75641222 11258273 3167175 13779 9642 24259606 50955192 1220749 1344639 2795427 787505 162689 246315 0 0 114620 114756 1817609 2023625 246758193 121648423 122003082 125109770 7481675 8054683 0 817857 574185 173385995 159603391 334073088 348823703 4485585 4186101 201747 201037 63845601 62578461 0 0 16915171 16924910 5050267 4622522 90498371 88513031 X 63864886 71160331 179709831 189150341 243574717 260310672 334073088 348823703 X 12259684 4018983 457288 X false true X true true true X 13710874 82753380 15643730 35146977 59923529 207178490 0 0 13710874 82753380 15643730 35146977 59923529 207178490 24243140 182935350 14395 -40548 -15296 243033 1412144 1613728 0 0 0 0 0 0 0 208792218 214618621 0.8762 0.9429 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 419497008 1953345 37284312 42536644 416198021 426217095 1637480 27906327 36263894 419497008 474820554 3505192 -22232530 29876121 426217095 380029047 2895420 127436716 35540629 474820554 418844928 803801 -6294175 33325507 380029047 0.0676 0.9324 0.0 false true true 2100069 2100069 216395361 94969462 121425899 28222269 26678961 1543308 40494 40494 125109770 Interest in charitable trusts 1001805 Due from related organization 158601586 159603391 Deposits 211551 Amounts Held for Others 1274257 Annuities Payable 2800667 Advances for Student Loans 336047 Capital Lease Obligations 4622522 X Schedule D, Part V, Line 4 Intended uses of endowment funds Earlham's endowment funds are used to support the educational programs of the College. Schedule D, Part X, Line 2 FIN 48 (ASC 740) footnote The College is exempt from federal income taxes under Section 501 (c)(3) of the U.S. Internal Revenue Code and a similar provision of state law. During November 2016, the Foundation became exempt from federal income taxes under Section 501 (c)(3) of the U.S. Internal Revenue Code and a similar provision of state law. The Foundation has been classified as a public organization, which is not a private foundation under Section 509(a) of the code. This exemption has a retrospective effective date of June 11, 2014. The Foundation was previously exempt under Section 501 (c)(2) of the U.S. Internal Revenue Code as a title holding company and a similar provision of state law. However, the College and Foundation are subject to federal income tax on any unrelated business taxable income. The College and Foundation are not considered to be private foundations. Current accounting standards require the College to disclose the amount of potential benefit or obligation to be realized as a result of an examination performed by a taxing authority. For the years ended June 30, 2024 and 2023, management has determined that the College does not have any tax positions that result in any uncertainties regarding the possible impact on the College's financial statements. The College does not expect the total amount of unrecognized tax benefits to significantly change in the next 12 months. The College recognizes interest and/or penalties related to income tax matters in income tax expense. The College did not have any amounts accrued for interest and penalties at June 30, 2024 or 2023. At June 30, 2024 and 2023, the College had accrued a net investment income excise tax liability of $350,000 and $500,000, respectively. true true true true true true true false false false false false false false false true false true Schedule E, Part I, Line 3 RACIALLY NONDISCRIMINATORY POLICY The nondiscriminatory policy is on the website's homepage. Earlham does not actively solicit students via newspaper or broadcast media. In its catalog and other general written communication available to the general public, it publicizes its racially nondiscriminatory policy. Being a Quaker institution, Earlham College has had a long history of nondiscrimination. This fact is well known in the general community it serves. The organization currently enrolls students of racial minority groups in meaningful numbers consistent with the publicity exception found in Rev. Proc. 75-50, as modified by Rev. Proc. 2019-22. Schedule E, Part I, Line 6(a) FINANCIAL AID OR ASSISTANCE FROM A GOVERNMENT Earlham participates in the federal Title IV financial aid program for its students. true East Asia and the Pacific 0 0 Program Services Study Abroad Program 896749 Europe (Including Iceland and Greenland) 0 0 Program Services Study Abroad Program 706951 South America 0 0 Program Services Study Abroad Program 22670 South Asia 0 0 Program Services Study Abroad Program 32765 Central America and the Caribbean 0 0 Program Services Study Abroad Program 11165 0 0 0 0 0 0 1670300 0 1670300 false false false false false false Schedule F, Part I, Line 2 Procedures for monitoring use of grant funds Earlham leads many study abroad programs for its students each year. These programs range in duration from 2 weeks to 6 months long. We track all direct expenses for these programs separately. The expenditures reflected on Line 3 include travel, meals, lodging, cultural events, and honoraria. Schedule F, Part I, Line 3 Method used to account for expenditures on org's financial statements CENTRAL AMERICA AND THE CARIBBEAN-Accrual; EAST ASIA AND THE PACIFIC-Accrual; EUROPE (INCLUDING ICELAND AND GREENLAND)-Accrual; SOUTH AMERICA-Accrual; SOUTH ASIA-Accrual true Earlham Foundation 801 National Road West Richmond IN 47374 356014491 501(C)(3) 1953345 Hold and Invest Gifts 1 0 Scholarships and Financial Aid Awards 545 25096182 Schedule I, Part I, Line 2 Procedures for monitoring use of grant funds. The College awards scholarships and financial aid awards. These funds are disbursed by the College's Financial Aid Department in strict adherence to all federal and state regulations. The funds are applied directly to student accounts, and no cash changes hands. The College also grants money to Earlham Foundation, a related organization, to hold and invest the assets on the College's behalf. X true true X X X false true false false false false false false false Anne Houtman President 277925 0 0 0 0 0 54567 0 405 0 332897 0 0 0 Stacy L Davidson Sr VP of Finance & Admin & CFO (until June 2024) 223888 0 0 0 0 0 18241 0 12752 0 254881 0 0 0 Carrie D Ervin Assoc VP of Finance & Admin, Controller, interim CFO (beg June 2024) 132631 0 0 0 0 0 11878 0 37088 0 181597 0 0 0 Richard Stephens Interim Provost 117390 0 0 0 0 0 0 0 0 0 117390 0 0 0 Kristen Lainsbury VP of Marketing & Communications 176564 0 0 0 0 0 9142 0 38485 0 224191 0 0 0 Kimberly Tanner VP Institutional Advancement 167654 0 0 0 0 0 14627 0 37511 0 219792 0 0 0 Bonita Washington-Lacy VP Student Life/Registrar 185367 0 0 0 0 0 15271 0 19474 0 220112 0 0 0 Michael Bottorff Assoc VP of Informational Technology Services (until May 2024) 127308 0 0 0 0 0 6198 0 37656 0 171162 0 0 0 Michael Deibel AVP of Academic Affairs 142835 0 0 0 0 0 11716 0 4490 0 159041 0 0 0 Christopher Little Associate VP of Human Resources, Safety and Risk 148470 0 0 0 0 0 11878 0 139 0 160487 0 0 0 Gariot Louima Associate VP for Strategic Diversity Initiatives 136959 0 0 0 0 0 6945 0 11575 0 155479 0 0 0 Schedule J, Part I, Line 1a Housing allowance or residence for personal use Housing was provided to the Interim Provost in 2023 for the convenience of the College and as a condition of their employment. Pursuant to Internal Revenue Code Section 119, the benefit was excluded from gross income of the recipient and not treated as taxable compensation. Schedule J, Part I, Line 4b Supplemental nonqualified retirement plan Anne Houtman, President of Earlham College, participates in a split-dollar life insurance plan. Premiums paid on behalf of the President are treated as loans. The outstanding loan balance as of 6/30/2024 is $246,315. Schedule J, Part II COMPENSATION FROM AN UNRELATED ORGANIZATION OR INDIVIDUAL NAME - RICHARD STEPHENS, COMPENSATION FROM UNRELATED ORGANIZATION - 117390, NAME OF UNRELATED ORGANIZATION - THE REGISTRY, TYPE OF COMPENSATION - CONTRACTOR A Indiana Finance Authority 351602316 45506DEP6 2013-01-30 58500000 Construction / Renovation / Expansion / Refunding of 1998 and 2004 Bonds false false false B Indiana Finance Authority 351602316 000000000 2021-12-09 8725000 Refunding of 2007 bonds and 2015 bonds false false false A 6845000 0 58628237 0 4651568 0 498152 0 0 46066181 7411672 664 2014 true true true true B 0 0 8725000 0 0 0 159651 0 0 0 8565349 0 2021 true false true true A false false false false 0.0 0.0 0.0 false false true B false false false false 0.0 0.0 0.0 false false true A false false false true false false false false true B false true false false false false false false true A true B true Schedule K, Part II, Line 3 Proceeds The total proceeds reported on Line 3 is different from the amount reported in Part I, Column (e) due to investment income. Schedule K, Part IV, Line 2c Final rebate computation A rebate computation was performed for the 2013 Bond Issue on February 16, 2018. The result of this computation was that no rebate amount was due for the rebate period. Based upon information provided by the Trustee, it was determined at this time that all proceeds had been fully expended, thus this rebate computation was the final computation needed. As such, Schedule K, Part IV, Line 2c has been marked as "yes the date provided is February 16, 2018. Schedule K, Part IV, Line 2c COLUMN A Issuer name: Indiana Finance Authority The calculation for computing no rebate due was performed on 02/16/2018 Anne Houtman President Split-Dollar Life Insurance Policy X 160000 246315 false true true 246315 X 53 1175193 Market value 0 false true false Schedule M, Part I Explanations of reporting method for number of contributions Securities - Publicly traded - Schedule M, Part I, Column (b): The number of contributions represent the number of contributions received, not the number of items donated. Form 990, Part VI, Line 1a Material differences in voting rights The Executive Committee has and may exercise all of the authority of the Board of Trustees in the management of the Corporation's affairs during intervals between the meetings of the Board of Trustees, provided that the any official action taken by the Executive Committee on behalf of Earlham or the Board (a) is consistent with existing Board policies or prior delegations of authority to it, (b) is undertaken after notice to all trustees with no trustee objecting, or (c) is reasonably required in the judgment of the Board Chair and President to protect the best interests of Earlham from prejudice. The Executive Committee shall be subject to the authority and supervision of the Board of Trustees. The Chair of the Board shall serve as the chair of the Executive Committee. The members of the Executive Committee shall also include the Vice Chair, Secretary, President, and the chairs of the Board's Standing Committees except the Investment Committee. The Chair may invite other trustees, officers of Earlham, or advisors to the Board or Earlham to participate in any meeting of the Executive Committee. Form 990, Part VI, Line 7a Members or stockholders electing members of governing body Western Yearly Meeting of Friends appoints six trustees to the Earlham Board. The Earlham Alumni Association elects four trustees. Seven trustees are nominated by the Earlham Board of Trustees and approved by Western Yearly Meeting. Additionally, six trustees are nominated and appointed solely by the Earlham Board and the President serves ex officio. Form 990, Part VI, Line 11b Review of form 990 by governing body The Form 990 is prepared by an independent CPA firm. The Controller, Sr. Associate Vice President of Strategic Financial Research, and Vice President, CFO, perform a detailed review. Then, a copy of the Form 990 is provided to each member of the full governing body prior to its filing. Form 990, Part VI, Line 12c Conflict of interest policy Earlham's conflict of interest policy requires that officers, trustees, and key employees disclose any situations that may result in a conflict of interest or the appearance of a conflict of interest. Questionnaires must be completed annually but updated sooner if a person's situation changes. Disclosures are summarized and reviewed by the Audit Committee of the Board. If a trustee has a conflict, they will not participate in the decision making process. Form 990, Part VI, Line 15a Process to establish compensation of top management official The President's compensation is reviewed and determined annually by a committee consisting of the current and immediate past Chair of the Board of Trustees. The committee considers compensation data from other schools from the Great Lakes Colleges Association salary comparisons while undertaking their review and documents the decision in the committee minutes. Form 990, Part VI, Line 19 Required documents available to the public The organization's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Form 990, Part XI, Line 9 Other changes in net assets or fund balances Change in Split Interest Agreements - 457288; FORM 990, PART VI, LINE 15B PROCESS TO ESTABLISH COMPENSATION OF OTHER OFFICERS OR KEY EMPLOYEES The President reviews and determines annually the compensation of Vice Presidents and Deans, taking into consideration comparability data and the approved budget for compensation increases, if any. This process is documented. EC REAL ESTATE HOLDINGS LLC 801 NATIONAL ROAD WEST RICHMOND IN 47374 881266407 HOLD LAND LEASE IN 0 0 EARLHAM COLLEGE Earlham Foundation 801 National Road West Richmond IN 47374 356014491 Supporting organization IN 501(c)(3) Type I Earlham College true Western Yearly Meeting of Friends Church PO Box 70 Plainfield IN 46168 351035170 Church IN 501(c)(3) 1 na false Charitable Remainder Trusts (15) Trust IN Earlham College Trust 0 0 true false true true false false false false false false false false false false true true false true false false Earlham Foundation B 1953345 Book Earlham Foundation C 24336906 Book Earlham Foundation Q 2686520 Book