2025-05-13T09:54:53-05:00 2024-06-30 410746749 CLIFTONLARSONALLEN LLP 950 NORTH GLEBE ROAD SUITE 1200 ARLINGTON VA 22203 990 2023-07-01 823386945 WEST VIRGINIA HEALTH INFORMATION NETWORK INC WEST 3045584503 320 9TH STREET SUITE C HUNTINGTON WV 25701 SONIA CHAMBERS EXECUTIVE DIRECTOR 3045584503 2025-05-13 1 1 ROBERT WILLIAMS P01345960 5712279500 2025-05-07 2023 2025-03-06 01:10:19Z SONIA CHAMBERS 320 9TH STREET SUITE C HUNTINGTON WV 25701 4360906 0 X WWW.WVHIN.ORG X 2017 WV TO PROVIDE THE HEALTH CARE COMMUNITY WITH AN ELECTRONIC STRUCTURE FOR MEDICAL DATA EXCHANGE. 13 13 0 31 0 0 2322801 2404864 2063946 1896289 0 59753 0 0 4386747 4360906 0 0 0 0 806999 1149300 0 0 0 3143631 3043190 3950630 4192490 436117 168416 4015058 4004874 1128376 949776 2886682 3055098 X TO PROVIDE THE HEALTH CARE COMMUNITY WITH A TRUSTED, INTEGRATED AND SEAMLESS ELECTRONIC STRUCTURE ENABLING MEDICAL DATA EXCHANGE NECESSARY FOR HIGH-QUALITY, PATIENT-CENTERED CARE. 1 0 1594064 0 1896289 HEALTH INFORMATION EXCHANGE (HIE): AS THE VAST MAJORITY OF PROVIDERS IN WEST VIRGINIA SEE MEDICAID PATIENTS, THE WORK FUNDED BY PARTICIPANT FEES WAS ESSENTIALLY THE SAME AS OUTLINED ABOVE. MEDICAID PAYS ITS FAIR SHARE BASED ON THE NUMBER OF MEDICAID PARTICIPANTS AND THEIR UTILIZATION WHILE PARTICIPANT FEES SUPPORT THE REMAINDER OF OPERATIONS. WORK WITH PAYERS FOR NON-MEDICAID LINES OF BUSINESS INCLUDED ON-BOARDING STAFF, DISCUSSION AROUND STRATEGIES FOR INCORPORATING DATA RELATED TO SOCIAL DETERMINANTS OF HEALTH AND REFERRALS, AS WELL AS, QUALITY AND HEDIS MEASURES. WVHIN CONTINUES INGESTING AND DISPLAYING SDOH ASSESSMENTS FROM ONE PROVIDER, AND CONTINUES TO WORK WITH OTHER PROVIDERS TO INGEST AND DISPLAY SDOH ASSESSMENTS. 1396342 0 0 HEALTH INFORMATION TECHNOLOGY (HIT) ADVANCED PLANNING DOCUMENT (APD): WITH THE ASSISTANCE OF APD FUNDS WVHIN HAS ACCOMPLISHED THE FOLLOWING: -CONTINUED TO ROLL OUT CLINICAL DATA ACCESS VIA THE WVHIN PORTAL AND AN APPLICATION WITHIN CERTAIN ELECTRONIC HEALTH RECORDS (EHRS) TO MORE THAN 4,000 USERS, INCLUDING ALL MEDICAID MANAGED CARE ORGANIZATIONS (MCOS), AND MANY DISEASE INVESTIGATORS. - SENT OVER 42 MILLION ENCOUNTER NOTIFICATIONS TO PARTICIPATING ORGANIZATIONS IN THE PAST FISCAL YEAR.CONTINUED ON SCHEDULE O - CONTINUED TO SUPPORT NUMEROUS TOOLS TO ASSIST PARTICIPANTS AND PUBLIC HEALTH OFFICIALS WITH THE RESPONSE TO INFECTIOUS DISEASE INCLUDING: VARIOUS MEANS OF ELECTRONICALLY REPORTING LAB RESULTS, PROVIDING LAB RESULTS TO TREATING PROVIDERS, AND SOPHISTICATED BREAKTHROUGH AND REINFECTION REPORTS AND HOSPITALIZATION REPORTS FOR RESPIRATORY DISEASES. - RECEIVED ADMIT, DISCHARGE, AND TRANSFER (ADT) DATA DIRECTLY FROM 48 HOSPITALS, 8 POST-ACUTE CARE ORGANIZATIONS, THE LARGEST URGENT CARE ORGANIZATION IN WEST VIRGINIA, AND 24 FQHCS OR LARGE AMBULATORY PRACTICES. - RECEIVED CLINICAL DATA FROM 47 HOSPITALS, 4 POST-ACUTE CARE ORGANIZATIONS, THE LARGEST URGENT CARE ORGANIZATION IN WEST VIRGINIA AND 21 FQHCS OR LARGE AMBULATORY PRACTICES, WITH ADDITIONAL PROJECTS UNDERWAY. - ADDED 1 NEW PUBLIC HEALTH FEED AND UPGRADED 4 WITH ADDITIONAL PROJECTS UNDERWAY. - SUPPORTED HUB MODELS TO EASE IN THE DELIVERY OF ADTS AND CONTINUITY OF CARE DOCUMENTS (CCDS) FROM AMBULATORY ELECTRONIC HEALTH RECORD VENDORS. - CONTINUED SUPPORTING ROLES FOR PARTICIPANTS TO VIEW HIE DATA IN-CONTEXT (DIRECTLY IN WORKFLOW) FOR CABELL-HUNTINGTON HOSPITAL, CHARLESTON AREA MEDICAL CENTER, COMMUNITY CARE OF WEST VIRGINIA, WVU MEDICINE, COALFIELD HEALTH CENTER, MINNIE HAMILTON HEALTHCARE CENTER, AND ROBERT C. BYRD CLINIC. ADDED SOUTHERN WV HEALTH SYSTEMS, MOUNTAIN LAUREL, WILLIAMSON HEALTH AND WELLNESS, COPLIN HEALTH, VALLEY HEALTH SYSTEMS, CHANGE INC, FAMILY HEALTH ASSOCIATES AND CABIN CREEK HEALTH SYSTEMS. 424851 0 0 CDC VACCINE EQUITY: THE WVHIN RECEIVED ADDITIONAL FUNDING TO ENCHANCED THE QUALITY OF DATA IN THE WEST VIRGINIA STATEWIDE IMMUNIZATION INFORMATION SERVICE (WVSIIS). THIS INCLUDED: HYDRATING WVSIIS WITH RACE AND ETHNICITY DATA FOR MORE COMPLETE RECORDS, DEDUPLICATE RECORDS RESULTING FROM COVID VACCINE EVENT STAFF USING THE EVENT ADDRESS AS THE PATIENT'S HOME ADDRESS, THUS CREATING A NEW RECORD. 274701 0 0 INCLUDES: RMOMS, IDEAS, BENEDUM FOUNDATION AND TRAIN.TRAINING RESPONDERS TO ASSESS, INITIATE, AND NAVIGATE (TRAIN): CREATED AN ONLINE CONSENT TOOL FOR 42 CFR PART 2 RECORDS (SUBSTANCE USE DISORDER RECORDS) AND REFERRAL TOOL FOR USE WITH PATIENTS WHO HAVE OVERDOSED AND CONSENT TO ENTER TREATMENT. 274701 0 0 3689958 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 10 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 X 13 13 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 1 1 0 WV X CRISP SHARED SERVICES 4437414902 10480 LITTLE PATUXENT PKWY SUITE COLUMBIA MD 21044 JEFF SANDENE CHAIR (AS OF 07/23) 1.00 X X 0 0 0 DENNIS LEE VICE CHAIR 1.00 X X 0 0 0 LISA ZAPPIA SECRETARY/TREASURER (AS OF 07/23) 1.00 X X 0 0 0 JIM FAWCETT DIRECTOR 0.50 X 0 0 0 DAVID RICH DIRECTOR 0.50 X 0 0 0 AMY ADKINS DIRECTOR 0.50 X 0 0 0 DONOVAN BECKETT DIRECTOR 0.50 X 0 0 0 MARK COMBS DIRECTOR 0.50 X 0 0 0 MICHELLE COON DIRECTOR 0.50 X 0 0 0 SHERRI FERRELL DIRECTOR 0.50 X 0 0 0 BRANDON LEWIS DIRECTOR 0.50 X 0 0 0 MICHAEL MCCARTHY DIRECTOR 0.50 X 0 0 0 ILO ROMERO DIRECTOR 0.50 X 0 0 0 JUSTIN DAVIS DIRECTOR UNTIL 12/2023 0.50 X 0 0 0 KIMBERLY CLARK PAST CHAIR UNTIL 7/2023 0.50 X 0 0 0 SONIA CHAMBERS EXECUTIVE DIRECTOR 40.00 X 171645 0 11084 SHANA PHARES DEPUTY DIRECTOR 40.00 X 146637 0 9489 KATHY MOORE DIRECTOR OF TECHNOLOGY 40.00 X 177644 0 11284 495926 0 31857 3 0 1 0 CSS 10480 LITTLE PATUXENT PKWY SUITE 8 COLUMBIA MD 21044 TECHNICAL INFRASTRUCTURE 2387513 MARSHALL HEALTH 1600 MEDICAL CENTER DRIVE SUITE 85 HUNTINGTON WV 25701 LEASED EMPLOYEES 931810 JACKSON KELLY PLLC PO BOX 45705 BALTIMORE MD 21297 LEGAL SERVICES 145900 CASTLEMARK CONSULTING LLC 2406 OAKLAND DR BONHAM TX 75418 IT CONSULTING 144500 MARY CATHERINE GLENZ 817 RIVERSIDE DRIVE BEAVER PA 15009 CONSULTING SERVICES 140077 5 2345854 59010 2404864 USER FEES 900099 1896289 1896289 1896289 59753 59753 4360906 1896289 0 59753 X 547256 486620 60636 404556 359768 44788 22185 19729 2456 108870 96811 12059 66433 59075 7358 128265 128265 32027 32027 2752455 2648091 104364 17816 17816 9504 9504 15592 9598 5994 6340 6340 39467 2066 37401 28831 28831 MEMBERSHIPS & DUES 12893 8200 4693 4192490 3689958 502532 0 2887852 2179899 910691 1524310 194305 280399 22210 20266 4015058 4004874 680370 673538 448006 276238 1128376 949776 X 2886682 3055098 2886682 3055098 4015058 4004874 168416 0 X 0 1 X 1 1 1 X 2353968 3233686 1998188 2322801 2404864 12313507 2353968 3233686 1998188 2322801 2404864 12313507 12313507 10153 59753 69906 12383413 8597620 0.99440 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 4360906 0 4360906 0 4360906 4192490 0 4192490 0 4192490 0 0 0 0 0 0 0 0 0 KATHY MOORE DIRECTOR OF TECHNOLOGY 169511 0 6540 0 1593 0 10171 0 1113 0 188928 0 0 0 SONIA CHAMBERS EXECUTIVE DIRECTOR 165342 0 5540 0 763 0 9920 0 1164 0 182729 0 0 0 SHANA PHARES DEPUTY DIRECTOR 140385 0 5540 0 712 0 8423 0 1066 0 156126 0 0 0 FORM 990, PART III, LINE 2 THE ORGANIZATION RECEIVED FEDERAL PASS-THROUGH FUNDING FROM THE STATE TO PROVIDE ONGOING ENHANCEMENT AND MAXIMIZATION OF THE STATE'S MATERNAL AND CHILD HEALTH SURVEILLANCE SYSTEM (MCHSS) FORM 990, PART VI, SECTION A, LINE 1A THE EXECUTIVE COMMITTEE SHALL BE COMPRISED OF FIVE (5) MEMBERS CONSISTING OF THE CHAIR, VICE CHAIR, SECRETARY-TREASURER, THE IMMEDIATE PAST CHAIR, AND ONE (1) ADDITIONAL DIRECTOR APPOINTED BY THE CHAIR AND APPROVED BY THE BOARD. THE EXECUTIVE COMMITTEE SHALL MEET IN ACCORDANCE WITH ANY STANDING RESOLUTION OF THE COMMITTEE, OR WHEN CALLED BY THE CHAIR. THE EXECUTIVE COMMITTEE SHALL PERFORM THE DUTIES DELEGATED TO IT BY THESE BYLAWS, SHALL TRANSACT ALL BUSINESS REFERRED TO IT BY THE BOARD, SHALL PERFORM WHEN NECESSARY, THE DUTIES OF THE BOARD BETWEEN REGULAR MEETINGS OF THE BOARD, SHALL MAKE A REPORT FOR APPROVAL OF ALL TRANSACTIONS TO THE BOARD, AND SHALL ACT IN EMERGENCIES ON BEHALF OF THE BOARD. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 IS PRESENTED TO THE EXECUTIVE/FINANCE COMMITTEE FOR REVIEW PRIOR TO FILING, AND PRESENTED TO THE FULL BOARD AT THE NEXT MEETING BUT NOT PRIOR TO FILING WITH THE IRS. FORM 990, PART VI, SECTION B, LINE 12C ANY DIRECTOR, OFFICER, OR MEMBER OF A COMMITTEE WITH BOARD-DELEGATED POWERS, WHO HAS A DIRECT OR INDIRECT FINANCIAL INTEREST IS AN INTERESTED PERSON. AN INTERESTED PERSON MAY MAKE A PRESENTATION AT THE BOARD OR COMMITTEE MEETING, BUT AFTER SUCH PRESENTATION, HE OR SHE SHALL ABSTAIN FROM MAKING MOTIONS, VOTING, EXECUTING AGREEMENTS, OR TAKING ANY OTHER SIMILAR ACTION ON BEHALF OF THE CORPORATION TO WHICH THE CONFLICT MIGHT PERTAIN. AFTER DISCLOSURE OF THE FINANCIAL INTEREST AND ALL MATERIAL FACTS, AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, HE OR SHE SHALL LEAVE THE BOARD OR COMMITTEE MEETING WHILE THE DETERMINATION OF A CONFLICT OF INTEREST IS DISCUSSED AND VOTED UPON. THE REMAINING BOARD OR COMMITTEE MEMBERS SHALL DECIDE IF A CONFLICT OF INTEREST EXISTS. IF A CONFLICT OF INTEREST IS DETERMINED TO EXIST, THE INTERESTED PERSON SHALL NOT TAKE PART IN ANY DISCUSSIONS OF THE PROPOSED ARRANGEMENT OR TRANSACTION, AND SHALL ABSENT HIMSELF OR HERSELF FROM ANY MEETINGS, VOTES, OR OTHER DELIBERATIONS THEREON. UPON RECEIPT OF A DISCLOSURE NOTICE FROM AN INTERESTED PERSON REGARDING A TRANSACTION, THAT TRANSACTION SHALL NOT BE ENTERED INTO BY THE CORPORATION WITHOUT THE AUTHORIZATION OF THE BOARD OF DIRECTORS BASED UPON THE DETERMINATION OF THE MAJORITY OF DISINTERESTED VOTING DIRECTORS THAT THE TRANSACTION IS FAIR AND REASONABLE TO THE CORPORATION AT THE TIME IT IS AUTHORIZED. FORM 990, PART VI, SECTION B, LINE 15 THE EXECUTIVE COMMITTEE OF THE GOVERNING BODY MADE UP OF INDEPENDENT PERSONS REVIEW COMPARABILITY DATA AND MAKE A RECOMMENDATION REGARDING OFFICER COMPENSATION TO THE GOVERNING BODY FOR APPROVAL. THE PROCESS DESCRIBED HERE WAS LAST COMPLETED IN 2022. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY OR FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. FORM 990, PART IX, LINE 11G CONTRACTUAL SERVICES: PROGRAM SERVICE EXPENSES 2,648,091. MANAGEMENT AND GENERAL EXPENSES 104,364. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 2,752,455.