2025-05-02T16:47:06-07:00 2024-06-30 990 2023-07-01 811043752 HELPING HANDS OF MIDDLE & WEST TENNESSEE HELP 7317364005 1408 North Highland Avenue Jackson TN 38301 Sabrina Blue Chief Executive Officer 6155896012 2024-08-03 1 2023 2025-03-06 01:10:19Z X Helping Hands of Tennessee Sabrina Blue 237 N Fairgrounds Street Jackson TN 38301 347973 0 X www.helpinghandstn.com X 2016 TN Our mission is to build stronger communities and improve health outcomes for marginalized populations by providing dental related services. 8 8 15 15 0 0 366138 147026 115515 200947 0 0 0 0 481653 347973 0 0 0 0 0 223690 0 0 0 408845 25750 408845 249440 72808 98533 359491 458024 0 0 359491 458024 Our mission is to build stronger communities and improve health outcomes for marginalized populations. 0 0 196640 0 97013 Helping Hands operated a hybrid dental clinic providing free and charitable dental services to uninsured individuals and low-income families earning up to 200% of the federal poverty level. The clinic offered a full array of dental services, including preventive care, cleanings, fillings, extractions, and restorative procedures. Insured and uninsured patients were served to ensure equitable access to oral healthcare. The program aimed to improve overall health outcomes for vulnerable populations in West Tennessee by addressing critical dental health needs. 52800 115515 Helping Hands supported its charitable dental services by operating a community education and outreach program designed to increase awareness of dental health issues among underserved populations. This program included workshops, free dental health checkups, and outreach events aimed at educating individuals and families on the importance of oral hygiene and preventive care. The program also helped connect uninsured individuals to the clinic's low-cost dental services and provided referrals to other community resources. 0 0 0 249440 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 15 1 0 0 0 0 0 0 0 0 0 0 0 0 X 8 8 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 1 1 0 TN X X Scott Campbell 6204532483 1408 North Highland Avenue Jackson TN 38301 Sabrina Blue CEO/Program Diirector 40 X X 72115 0 0 72115 0 0 0 0 0 0 0 0 0 0 0 97026 50000 7500 147026 Dental Services 621210 200947 200947 0 0 0 0 0 0 200947 0 0 0 0 0 0 347973 200947 0 0 0 0 0 0 0 0 0 0 198415 198415 0 0 0 0 0 0 0 0 25275 25275 0 0 0 0 10024 10024 0 0 0 0 0 0 7726 7726 3200 3200 0 0 0 0 0 0 3200 3200 0 0 800 800 0 0 0 0 0 0 800 800 0 0 249440 249440 0 0 458024 0 359491 458024 359491 458024 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X 359491 458024 0 0 359491 458024 359491 458024 98533 0 0 0 0 0 X 0 0 0 X 35000 1675616 201958 115270 147026 2174870 175147 726441 515987 366383 200947 1984905 210147 2402057 717945 481653 347973 4159775 4159775 210147 2402057 717945 481653 347973 4159775 1 0 0 0 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 50000 0 50000 401702 0 0 401702 0 0 0 0 6322 0 0 6322 0 0 0 0 458024 Form 990, Part VI, Section B, Line 11b Helping Hands has established a formal process to review and approve the Form 990 before it is filed with the IRS. The process is as follows: Preparation by Accounting Firm or Tax Professional: The Form 990 is prepared by an external certified public accounting (CPA) firm or tax professional with extensive experience in nonprofit tax compliance. The information used to complete the form is sourced from the organization's financial records, which are maintained by the finance department. Initial Review by Management: Once the draft Form 990 is prepared, it is reviewed by the Executive Director and the Chief Financial Officer (CFO) to ensure accuracy and completeness. Any discrepancies or questions regarding the financial data or disclosures are addressed with the external preparer. Presentation to the Board or Governing Body: After the initial review, the draft Form 990 is provided to the Board of Directors (or a designated subcommittee, such as the Finance or Audit Committee) for review. This step ensures that key stakeholders are informed about the organization's financial and operational disclosures. Discussion and Feedback: During a scheduled meeting, the Board (or committee) discusses the contents of the Form 990, including any significant changes, discrepancies, or areas of concern. Board members are encouraged to ask questions and provide feedback. Any necessary revisions are communicated to the preparer. Approval by the Board of Directors: After all revisions are made, the final version of the Form 990 is reviewed and approved by the full Board of Directors or the designated committee. Filing with the IRS: Once approved, the Form 990 is signed by an authorized officer (typically the Executive Director or CFO) and filed with the IRS before the due date. Public Disclosure: After filing, the organization makes the Form 990 available to the public upon request, as required by law. It is also posted on the organization's website for transparency." Form 990, Part VI, Section B, Line 12c Conflict of Interest and Conflict Resolution Policy Helping Hands of Middle & West Tennessee has implemented a Conflict of Interest Policy and a Conflict Resolution Policy to ensure the integrity and accountability of the organization. The organization regularly and consistently monitors and enforces compliance with these policies through the following process: Annually, all board members, officers, and key employees are required to disclose any potential conflicts of interest using a formal disclosure form. The board of directors reviews all disclosed conflicts and determines appropriate actions to address or mitigate them, ensuring that decisions are made in the best interest of the organization. The organization conducts an annual review of the policies to ensure they remain effective and relevant. Any conflicts that arise during the year are addressed promptly through the established conflict resolution procedures, which ensure that such matters are handled fairly, transparently, and in alignment with the organization's mission. Helping Hands of Middle & West Tennessee has established a clear and transparent process for determining compensation for the CEO, Executive Director, and top management officials. This process includes: Review and Approval by the Board of Directors: Compensation for the CEO, Executive Director, and top management is reviewed and approved by an independent committee or the full board of directors. Board members involved in the process are independent and do not have a conflict of interest related to the individuals being compensated. Use of Comparability Data: The board uses comparability data from similar organizations, including salary surveys and compensation information from other nonprofit organizations, to ensure that compensation is reasonable and aligned with industry standards. Documentation of Deliberation and Decisions: The board documents the process, including the comparability data used, the deliberations, and the final decisions regarding compensation. This ensures transparency and compliance with IRS guidelines. Annual Review of Compensation: Compensation is reviewed annually to confirm it remains reasonable, competitive, and appropriate for the organization's size, budget, and scope of operations. By following this structured process, Helping Hands ensures that its compensation practices align with its mission and the expectations of donors, stakeholders, and regulatory authorities. Form 990, Part VI, Section B, Line 15 Helping Hands' Board of Directors follows a formal process to review and approve compensation for key employees, including the Executive Director. This process includes: Comparable Data Review: The board evaluates compensation levels for similar positions in organizations of comparable size and scope using external salary surveys or Form 990 data. Independent Decision-Making: Compensation decisions are made by independent board members or a designated Compensation Committee, without input from the affected employee. Documented Approval: The board or committee formally approves the final compensation package and documents the decision in meeting minutes. Form 990, Part VI, Section C, Line 19 Helping Hands of Middle & West Tennessee is committed to transparency and accountability. The organization made the following documents available to the public during the tax year: Governing Documents: The organization's governing documents, including the Articles of Incorporation and Bylaws, are available for public inspection upon request. Requests can be made by contacting the organization directly through email, phone, or in writing to the organization's main address. Conflict of Interest Policy: The Conflict of Interest Policy is also available to the public upon request. Any interested party may contact the organization to request a copy. Financial Statements: Financial statements, including the Form 990, are publicly available through the organization's listing as a charitable organization on the appropriate state and federal websites. Additionally, Form 990 is available for public review on widely accessible platforms such as GuideStar and the organization's website. For further inquiries, the organization provides copies of financial statements upon request. Through these measures, Helping Hands ensures that its operations are conducted transparently and that the public has access to critical documents upon request. Explanation of Components Governing Documents: These include your Articles of Incorporation and Bylaws. The description explains they are available upon request, which satisfies IRS requirements. Conflict of Interest Policy: This is also available upon request, demonstrating the organization's commitment to transparency. Financial Statements: The Form 990 is publicly available via charitable organization platforms (e.g., GuideStar) and through state/federal listings. This ensures compliance with public disclosure requirements. We respectfully request that the IRS waive any penalties associated with the late filing of our organization's Form 990 for the tax year ending 2023. The delay in filing was due to unforeseen and extraordinary circumstances beyond our control. One of our key personnel suffered a personal tragedy involving the tragic murder of her son. This incident caused significant emotional distress, requiring her to take time off work to manage personal and family matters, as well as assist with the ongoing investigation. During this time, our organization also experienced additional disruptions due to a burglary in our office building. The burglary caused financial and operational setbacks, further complicating our ability to complete and submit our Form 990 on time. Despite these challenges, we worked diligently to compile the necessary information and submit our filing as soon as possible. We have since implemented measures to prevent future delays, such as enhancing internal controls and ensuring additional staff are trained in compliance processes. We respectfully request that the IRS waive penalties in light of these extraordinary circumstances and our good faith efforts to comply.