2025-03-05T14:21:08-06:00 2024-04-30 010494526 Baker Newman & Noyes PO Box 507 Portland ME 04112 990 2023-05-01 010481696 Birch Bay Retirement Village BIRC 2072885081 PO Box 8 10 Wayman Lane Bar Harbor ME 046090008 Michelle Smith Treasurer/CFO 2072885081 2025-03-04 1 0 Connor Smart P02285543 2078792100 2025-03-04 2023 2025-03-06 01:10:19Z Christina J Maguire PO Box 8 10 Wayman Lane Bar Harbor ME 046090008 6434667 0 X www.birchbayvillage.us X 2002 ME Retirement community offering 32 assisted living suites and 23 independent living apartments. 8 8 99 14 0 0 51742 149239 5727512 6242223 26082 39335 41746 -2566 5847082 6428231 0 0 0 0 3820169 3906939 0 0 0 1808419 2208294 5628588 6115233 218494 312998 6006727 5797354 7144672 6622301 -1137945 -824947 Birch Bay Retirement Village is a retirement community committed to providing housing and related health and support services for the elderly that are integral to promoting a healthy community. 0 0 5043093 0 6242223 Assisted Living: Birch Bay Retirement Village is comprised of 32 assisted living suites and 23 independent living apartments, for a total of 55 residence units. 5043093 1 1 0 1 0 0 0 0 0 0 1 0 0 0 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 1 14 0 1 99 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 8 8 1 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X X Michelle Smith CFO 2072885081 PO Box 8 10 Wayman Lane Bar Harbor ME 046090008 Stephanie Albert Trustee 1.00 0.00 X 0 0 0 Fred Benson Trustee 1.00 0.00 X 0 0 0 Peter H Collier Trustee 1.00 0.00 X 0 0 0 Dr M Ellen Gellerstedt Trustee 1.00 0.00 X 0 0 0 Peter B York Trustee 1.00 0.00 X 0 0 0 Richard R Fox Trustee 1.00 1.00 X X 0 0 0 Enoch Albert Chair 1.00 1.00 X X 0 0 0 Teresa Wagner Vice Chair 1.00 0.00 X X 0 0 0 Peter Sullivan Executive Director (end 6/2023) 40.00 0.00 X 115189 0 24280 Robert W Hemenway Executive Director (start 10/2023) 40.00 0.00 X 24902 0 1972 Christina J Maguire President & CEO 2.00 40.00 X 0 385636 26301 Michelle Smith Treasurer & CFO 2.00 40.00 X 0 184885 45768 Brent Singer Secretary 1.00 0.00 X 0 0 0 140091 570521 98321 1 0 1 0 0 16150 133089 149239 Resident fees 623990 5930337 5930337 Cooperative fees 623990 241501 241501 Lifeline fees 623990 34184 34184 Dining services 623990 29001 29001 Room rentals 623990 7200 7200 6242223 34335 34335 5000 0 5000 5000 5000 2630 16150 5816 -3186 -3186 1240 620 620 620 6428231 6242223 0 36769 166342 24951 141391 2785745 2367883 417862 48926 41587 7339 690860 587231 103629 215066 182806 32260 297 297 5500 5500 131 131 561147 448918 112229 25483 20386 5097 137967 110374 27593 446783 357426 89357 8493 8493 39177 31342 7835 215175 172140 43035 392923 314338 78585 31690 31690 Dining and nutrition 308088 308088 Medical supplies 29740 29740 Workshops/seminars 5700 5700 6115233 5043093 1072140 0 258266 326984 810631 870971 97504 68426 37752 29106 13291709 9001470 4541409 4290239 130000 130000 131165 81628 6006727 5797354 651245 652385 4868497 4348929 1624930 1620987 7144672 6622301 X -1179007 -865412 41062 40465 -1137945 -824947 6006727 5797354 312998 0 X X 0 1 X 1 0 X X 1 Mount Desert Island Hospital 010211797 3 1 0 5047171 1 0 5047171 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 Schedule A, Part I, Line 12g, Column vi: While the Organization provides no direct monetary support to its supported organization, Mount Desert Island Hospital, it does perform necessary functions on the Hospital's behalf through the operation of a 55-unit residential care facility. But for the existence of Birch Bay Retirement Village, the functions of operating this residential care facility would be conducted by the Hospital. Therefore, total program service expenses incurred by Birch Bay Retirement Village in relation to the operation of the residential care facility is an approximation of the total value of other support provided on behalf of the Hospital. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 0 1 131 0 0 0 131 0 Part II-B, Line 1: Birch Bay Retirement Village was a member of the professional organizations LeadingAge of ME & NH during the fiscal year ended April 30, 2024. A portion of the dues paid by BBRV to these associations was available for lobbying expenditures on behalf of BBRV and the other member organizations in furtherance of their exempt purposes. The total amount BBRV paid in dues to the associations was $4,580 during the past tax year; the Organization estimates that approximately $131 of these dues were available for lobbying expenditures. 465371 465371 12015263 8506600 3508663 59313 41993 17320 639673 452877 186796 112089 112089 4290239 Resident priority and construction deposits 352489 Due to affiliates 1268498 1620987 X 6434047 5816 5816 6428231 0 6428231 6121049 5816 5816 6115233 0 6115233 Part X, Line 2: The Hospital and BBRV are exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code (Code). MDMC is a for-profit entity and is, therefore, subject to income taxes. Income taxes are recorded based upon the asset and liability method as prescribed by Financial Accounting Standards Board (FASB) ASC 740, Income Taxes. At April 30, 2024 and 2023, MDMC has certain net operating loss carryforwards which have been reduced by a valuation allowance of an equal amount as it is not presently considered likely that the deferred tax assets will be realized. Tax-exempt organizations could be required to record an obligation for income taxes as the result of a tax position they have historically taken on various tax exposure items including unrelated business income or tax status. Under guidance issued by the FASB, assets and liabilities are established for uncertain tax positions taken or positions expected to be taken in income tax returns when such positions are judged to not meet the "more-likely-than-not" threshold, based upon the technical merits of the position. The Organization has evaluated the positions taken on its filed tax returns. The Organization has concluded no uncertain income tax positions exist at April 30, 2024. Part XI, Line 2d - Other Adjustments: Fundraising event expenses 5,816. Part XII, Line 2d - Other Adjustments: Fundraising event expenses 5,816. Golf Tournament 18780 16150 2630 678 3300 1280 558 18780 16150 2630 678 3300 1280 558 5816 -3186 0 0 0 0 0 0 0 1 0 Christina J Maguire President & CEO 0 333286 0 15375 0 36975 0 0 0 26301 0 411937 0 0 Michelle Smith Treasurer & CFO 0 176819 0 7841 0 225 0 0 0 45768 0 230653 0 0 Part I, Line 3 The President and CEO of Birch Bay Retirement Village (BBRV) is paid by a related organization, Mount Desert Island Hospital. The Hospital uses a Board compensation committee and compensation survey data to determine their compensation. Part I, Line 7 Performance-based variable compensation which is subject to review annually by a board compensation committee. A MHHEFA 2020A Series 010314384 2020-06-01 4170700 Financing Costs of Advance Refunding of Series 2010A 0 0 0 B MHHEFA 2022A Series 010314384 2022-06-02 1080000 Refinancing of Series 2012A Bonds 0 0 0 A 1074300 4170000 2002 1 0 1 1 B 230000 1080000 2004 1 0 1 1 A 0 0 0 0 0.00000 0.00000 0.00000 0 0 1 B 0 0 0 0 0.00000 0.00000 0.00000 0 0 1 A 0 1 0 0 0 0 0 0 1 B 0 1 0 0 0 0 0 0 1 A 1 B 1 Form 990, Part VI, Section A, line 2 Stephanie Albert and Enoch Albert, who both served on the Organization's Board of Trustees during the year covered by this Form 990, share a family relationship. Form 990, Part VI, Section A, line 6 Mount Desert Island Hospital, a corporation duly organized under the laws of the State of Maine, is the sole corporate member of the Organization. Form 990, Part VI, Section A, line 7a Mount Desert Island Hospital, the Organization's sole corporate member, has the authority to elect or remove the trustees of the Organization. Form 990, Part VI, Section A, line 7b The following governance decisions are reserved to the authority or subject to the approval of Mount Desert Island Hospital: 1. Amend or restate the Articles of Incorporation of the Corporation; 2. Amend or restate the Corporate Bylaws of the Corporation; 3. Approve any merger or consolidation involving the Corporation, or to approve the dissolution and related distribution of assets of the Corporation; 4. Approve any sale, mortgage, lien, pledge, or security interest in all, or substantially all, of the assets of the Corporation; 5. Approve any fundraising activity conducted by the Corporation; 6. Approve the selection of an auditor for the Corporation; 7. Approve the commencement of any new venture, or major capital acquisitions, by the Corporation; 8. Approve any capital or operating budgets of the Corporation; and 9. Approve the selection or dismissal of the President of the Corporation and establish the compensation and other terms and conditions of employment for the President. Form 990, Part VI, Section B, line 11b The Form 990 is prepared by an outside independent accounting firm with input and assistance from Finance Department staff. The Trustees are provided with an electronic copy of the Form 990 and all supporting schedules (printed versions are also available upon request), except Schedule B which discloses donor information. Once the Finance Committee has completed its review, all Board of Trustees members are provided with a copy of the public version of Form 990. Trustees are given the opportunity to comment and review before the Form 990 is filed with the IRS. The President & CEO and the VP of Finance & CFO are available to answer any inquiries from members of the Board of Trustees. Trustees are also provided with a copy of the final Form 990 as it is filed. Since the board reviews a public disclosure version of the 990 prior to filing, which has donor information redacted, Form 990, Line 11a has been answered "No." Form 990, Part VI, Section B, line 12c Birch Bay Retirement Village monitors and enforces compliance with the conflict of interest policy by requiring Trustees to disclose any adverse or personal interests that arise, direct or indirect, either orally or by a Trustee's written statement. After disclosing a potential conflict of interest and answering any questions that might be asked concerning such interest, the affected Trustee shall withdraw from any meetings, deliberations, votes, or other matters concerning the conflict. The affected Trustee shall not be counted in establishing a quorum for purposes of voting on such matter and, should the matter be brought to a vote, his vote shall not be counted in satisfying any voting requirements under the Organization's Bylaws or Articles of Incorporation. Form 990, Part VI, Section B, line 15 The President & CEO of Birch Bay Retirement Village (BBRV) is compensated by a related organization, Mount Desert Island Hospital (MDIH). The process used by MDIH for determining the President & CEO's compensation includes a review and approval by the governing body of the organization. The governing body uses market data from an independent source to compare compensation models of similarly sized organizations within like demographic and geographic areas to align compensation packages. The compensation of other officers and key employees, including the Executive Director of BBRV, is reviewed by the Human Resources Department using the same market data guidelines to compare and establish compensation for these positions. Form 990, Part VI, Section C, line 19 The annual report, Form 990, governing documents, conflict of interest policy, and the financial statements are available upon request. Additionally, the Form 990 is available directly on the Organization's website at: https://www.birchbayvillage.us/resources-reports/ Form 990, Part XII, Line 2c: The audit process has not changed from the prior year. Mount Desert Island Hospital PO Box 8 10 Wayman Lane Bar Harbor ME 046090008 010211797 Hospital ME 501(c)(3) Line 3 N/A 0 Mount Desert Management Company PO Box 8 10 Wayman Lane Bar Harbor ME 04609 010538776 Real Estate Development ME Birch Bay Retirement Village C 27750 770869 1.00000 1 0 0 0 1 1 0 0 0 0 0 1 0 0 0 1 0 0 0 0 Mount Desert Management Company D 850 Actual per book