2025-11-12T12:16:07-06:00 2024-12-31 410746749 CLIFTONLARSONALLEN LLP 4 BATTERYMARCH PARK SUITE 100 QUINCY MA 02169 990 2024-01-01 111770097 PLANTING FIELDS FOUNDATION PLAN 5169228668 PO BOX 660 OYSTER BAY NY 11771 GINA WOUTERS PRESIDENT & CEO 5169228668 2025-10-17 1 1 DANIELLE NIHILL P01350943 7819821001 2025-11-10 2024 2025-03-06 01:10:19Z GINA WOUTERS PO BOX 660 OYSTER BAY NY 11771 3017274 0 X HTTPS://PLANTINGFIELDS.ORG X 1952 NY TO STEWARD THE BUILT & NATURAL ENVIRONMENT OF PLANTING FIELDS AS A PUBLIC CENTER OF LEARNING & LIFE 20 20 36 100 77546 0 1262403 1218921 160377 256830 570342 177701 -186075 47429 1807047 1700881 0 0 0 0 1536908 1706605 0 0 342676 2060439 1244154 3597347 2950759 -1790300 -1249878 28163652 30355549 129625 561411 28034027 29794138 X SEE SCHEDULE O.THROUGH A BALANCED APPROACH TO PRESERVING AND CREATING, THE FOUNDATION STEWARDS THE BUILT AND NATURAL ENVIRONMENT OF PLANTING FIELDS AS A PUBLIC CENTER OF LEARNING AND LIFE.- WE CONSERVE AND MAKE ACCESSIBLE OUR TANGIBLE AND INTANGIBLE HERITAGE, GIFTED BY THE COE FAMILY AND SHAPED BY 20TH-CENTURY VISIONARIES.- WE CELEBRATE HUMAN INGENUITY AND CREATIVITY THROUGH DESIGN, HORTICULTURE, AND ART.- WE FOSTER RESEARCH AND SCHOLARSHIP TO DEEPEN UNDERSTANDING OF HOW NATURE AND CULTURE INTERSECT.- WE PROVIDE A SANCTUARY FOR PERSONAL DISCOVERY AND SOCIAL CONNECTEDNESS. 0 0 716219 0 0 HISTORIC LANDSCAPE: THE FOUNDATION PRESERVES AND ENHANCES THE 409-ACRE HISTORIC LANDSCAPE OF PLANTING FIELDS, ONE OF THE FEW REMAINING INTACT GOLD COAST ESTATES OPEN TO THE PUBLIC. IN 2024, WITH SUPPORT FROM PARKS AND TRAILS NEW YORK, THE FOUNDATION IMPLEMENTED A SITEWIDE WAYFINDING AND INTERPRETIVE SIGNAGE PROJECT. IN COLLABORATION WITH NEW YORK STATE PARKS, THE BUREAU OF HISTORIC SITES, AND INTERNATIONAL DESIGN FIRM WIEDEMANN LAMPE, THE INITIATIVE DELIVERED 120 CUSTOM SIGNS, 10 INTERPRETIVE DISTRICTS, AND A NEW COLOR-CODED VISITOR MAP AVAILABLE IN ENGLISH, SPANISH, AND CHINESE, BOTH ON-SITE AND ONLINE. THIS PROJECT SIGNIFICANTLY IMPROVED NAVIGATION, BROADENED CIRCULATION, AND ENHANCED VISITOR ENGAGEMENT WHILE PRESERVING THE HISTORIC INTEGRITY OF THE LANDSCAPE. (CONTINUED ON SCHEDULE O.)IN PARTNERSHIP WITH NYSOPRHP, IN 2023, THE FOUNDATION COMPLETED THE RESTORATION OF THE ORIGINAL OLMSTED BROTHERS OAK ALLEE, REMOVING DISEASED TREES ALONG THE MAIN ENTRANCE DRIVE AND REPLANTING 101 NATIVE CHINKAPIN AND WHITE OAKS. THIS PROJECT RESTORED A HISTORICALLY SIGNIFICANT DESIGN FEATURE WHILE ALSO IMPROVING BIODIVERSITY, WATERSHED HEALTH, AND CARBON SEQUESTRATION. THE WORK WAS SUPPORTED THROUGH INDIVIDUAL GIVING AND MAJOR GIFTS. WITH ENVIRONMENTAL PROTECTION FUND SUPPORT, THE FOUNDATION ALSO INSTALLED 2,000 LINEAR FEET OF ADA-COMPLIANT PATHWAYS LINKING THE MAIN PARKING AREA TO KEY GARDENS, DRAMATICALLY IMPROVING ACCESSIBILITY AND EQUITABLE PUBLIC ACCESS. 587116 0 268572 EDUCATIONAL AND VISITOR EXPERIENCE: FESTIVALS AND PUBLIC EVENTS REMAINED A CORNERSTONE OF ENGAGEMENT, WELCOMING OVER 7,000 VISITORS TO CELEBRATIONS SUCH AS ARBOR DAY, THE CAMELLIA FESTIVAL, AND HOME FOR THE HOLIDAYS. EDUCATIONAL PROGRAMMING EXPANDED WITH JUNIOR RANGER FIELD TRIPS ALIGNED WITH NYS CURRICULUM STANDARDS, AS WELL AS THE INAUGURAL SENSORY CELEBRATION WEEK, WHICH INTRODUCED TAILORED EXPERIENCES FOR NEURODIVERSE YOUTH. ADDITIONALLY, THROUGH THE GENEROUS SUPPORT OF PARTNERS, THE FOUNDATION MADE ITS ANNUAL CAMELLIA FESTIVAL FREE OF CHARGE IN 2025, REDUCING BARRIERS TO ACCESS AND EXPANDING PUBLIC ENJOY- MENT OF PLANTING FIELDS' RENOWNED CAMELLIA COLLECTION. THE FOUNDATION CONTINUES TO OFFER GUIDED AND SELF-GUIDED TOURS OF THE HISTORIC MAIN HOUSE AND INTRODUCED HISTORIC LANDSCAPE TOURS IN EARLY 2025. 453726 0 0 COLLECTIONS, ARCHIVES, AND EXHIBITS: IN 2024, THE FOUNDATION ADVANCED THE ACCESSIBILITY AND STEWARDSHIP OF ITS ARCHIVAL HOLDINGS THROUGH IMPROVEMENTS IN COLLECTIONS MANAGEMENT AND STORAGE FUNDED BY THE PEGGY M. GERRY CHARITABLE TRUST. THE ARCHIVES WERE RELOCATED TO A NEWLY DESIGNED FACILITY THAT ENHANCES PRESERVATION AND SUPPORTS INTERNAL RESEARCH, SCHOLARLY ACCESS, AND EXPANDED DIGITAL AVAILABILITY. THE FOUNDATION ALSO CONTINUED ITS CATALYST PROGRAM, COMMISSIONING SITE-SPECIFIC CONTEMPORARY WORKS IN DIALOGUE WITH THE HISTORIC SITE. THE 2024 COMMISSION, FOLLIES: A BOTANICAL BACKSTORY BY PROCESSIONAL ARTS WORKSHOP, ENGAGED DIVERSE AUDIENCES AND REINFORCED THE PROGRAM'S ROLE IN LINKING HISTORIC PRESERVATION WITH CONTEMPORARY ARTISTIC PRACTICE. (CONTINUED ON SCHEDULE O.)IN 2025, THE FOUNDATION WAS AWARDED ACCREDITATION BY THE AMERICAN ALLIANCE OF MUSEUMS, A DISTINCTION ACHIEVED BY ONLY 3% OF MUSEUMS NATIONWIDE. 417159 0 0 HISTORIC STRUCTURE MAINTENANCE: THE FOUNDATION ADVANCED THE PRESERVATION OF PLANTING FIELDS' HISTORIC STRUCTURES, MOST NOTABLY COMPLETING PHASE I OF THE TEA HOUSE RESTORATION. EVERGREENE ARCHITECTURAL ARTS CONSERVED EVERETT SHINN'S TWO LUNETTE MURALS, PAINTED FURNITURE, LATTICE MILLWORK, FIREPLACE, AND MARBLE FLOOR, REVITALIZING A SPACE ONCE DESCRIBED AS "A STRING OF PEARLS IN A SHOEBOX." THIS MARKED THE FIRST MAJOR INTERVENTION SINCE THE 1980S, ENSURING THE TEA HOUSE'S ARTISTIC AND HISTORIC SIGNIFICANCE FOR FUTURE GENERATIONS. IN ADDITION, IN 2025, WITH FUNDING FROM THE GREATER HUDSON HERITAGE NETWORK, THE FOUNDATION CONSERVED AN ORIGINAL MOUNTED ELK HEAD IN THE MAIN HOUSE'S GREAT HALL. THE TREATMENT STABILIZED AND PRESERVED THIS ARTIFACT, MAINTAINING THE HISTORIC CHARACTER OF THE MANSION AND INTEGRITY OF ITS DECORATIVE ARTS COLLECTION. 417159 0 0 2174220 1 1 0 0 0 0 0 1 0 1 1 1 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 31 0 1 36 1 1 1 0 0 0 0 1 1 0 0 0 0 0 0 X 20 20 1 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 0 0 NY X X GINA WOUTERS 5169228668 PO BOX 660 OYSTER BAY NY 11771 GINA WOUTERS PRESIDENT & CEO 40.00 X 315111 0 52677 DUNCAN SAHNER CHAIR 2.00 X X 0 0 0 ANDREW NEVIN VICE CHAIR 2.00 X X 0 0 0 AMY XU TREASURER 2.00 X X 0 0 0 MICHAEL KEMPNER SECRETARY 2.00 X X 0 0 0 BRUCE ADDISON TRUSTEE 1.00 X 0 0 0 HANNAH BURNS TRUSTEE 1.00 X 0 0 0 SARAH COE TRUSTEE 1.00 X 0 0 0 DEBRA DEL VECCHIO TRUSTEE 1.00 X 0 0 0 TIMOTHY DOOLEY TRUSTEE 1.00 X 0 0 0 ROBERT FOSCHI TRUSTEE 1.00 X 0 0 0 MARGARET FRERE TRUSTEE 1.00 X 0 0 0 THOMAS GOLON TRUSTEE 1.00 X 0 0 0 DAVID HOLMES JR TRUSTEE 1.00 X 0 0 0 MARY MACDONALD TRUSTEE 1.00 X 0 0 0 ROBERT MACKAY TRUSTEE 1.00 X 0 0 0 JEFFREY LEE MOORE TRUSTEE 1.00 X 0 0 0 JONATHAN OTTO TRUSTEE 1.00 X 0 0 0 JEANNE SLOANE TRUSTEE 1.00 X 0 0 0 JENNIFER SMITH TRUSTEE 1.00 X 0 0 0 KIM VINNAKOTA TRUSTEE 1.00 X 0 0 0 BERNADETTE CASTRO TRUSTEE TO JUNE 2024 1.00 X 0 0 0 ANNA COE HAYES TRUSTEE TO AUGUST 2024 1.00 X 0 0 0 315111 0 52677 1 0 1 0 0 390347 828574 10510 1218921 EDUCATION AND COMMUNITY PROGRAMS 611600 164760 164760 TOUR INCOME 561520 82320 82320 MEMBERSHIPS 900099 9750 9750 256830 177701 77546 100155 104950 1000 103950 103950 103950 1159110 1159110 0 65795 390347 154228 -88433 -88433 13797 2055 11742 11742 CREDIT CARD CASH BACK 900099 16506 16506 MISCELLANEOUS INCOME 900099 3664 3664 20170 1700881 268572 77546 135842 365373 274030 40190 51153 1105657 827655 121744 156258 23413 17559 2577 3277 98284 73714 10810 13760 113878 85409 12526 15943 3320 3320 26402 26402 159751 159751 182721 143771 11232 27718 13410 13410 22916 17469 2395 3052 77602 58390 8455 10757 28954 28954 15294 12549 1098 1647 43679 31761 9045 2873 23666 17751 2603 3312 40154 30115 4417 5622 ARBORETUM MAINTENANCE 361300 361300 HISTORIC STRUCTURE ENHA 69600 69600 PROGRAM EXPENSES 56674 56674 CURATORIAL 40250 40250 78461 27269 3888 47304 2950759 2174220 433863 342676 375035 112714 14388 724234 83935 207125 40723 15360 15717 18217 27703 143242 62560 101198 80682 27416087 29266966 6025 2875 10217 28163652 30355549 128275 227001 1350 182210 0 152200 129625 561411 X 21221492 22368796 6812535 7425342 28034027 29794138 28163652 30355549 -1249878 3009989 0 X 0 1 X 1 0 X X 1 NYS PARKS OFFICE 146013200 6 1 0 2174220 1 0 2174220 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X PART IV, SECTION D, LINE 2: THE FOUNDATION AND THE NEW YORK STATE OFFICE OF PARKS, RECREATION, AND HISTORIC PRESERVATION ("NYS PARKS OFFICE") WORK TOGETHER TO ACCOMPLISH THE MISSION SET FORTH BY THE FOUNDATION'S FOUNDER. THE NYS PARKS OFFICE PROVIDES A FULL-TIME ON-PREMISE GROUNDSKEEPER THAT ATTENDS ALL MEETINGS AND IS IN DAILY CONTACT WITH THE FOUNDATION'S PRESIDENT & CEO AND STAFF. PART IV, SECTION E, LINE 1C: SINCE 1979, THE FOUNDATION HAS WORKED UNDER AN OPERATING AGREEMENT WITH THE NEW YORK PARKS OFFICE FOR THE OPERATION, MAINTENANCE, AND IMPROVEMENT OF PLANTING FIELDS, SOLELY FOR THE ENJOYMENT AND BENEFIT OF THE PUBLIC. UNDER THIS AGREEMENT, THE FOUNDATION OPERATES THE MAIN HOUSE (PREVIOUSLY KNOWN AS COE HALL), THE TEA HOUSE, PLAYHOUSE, LAUNDRY BUILDING, LIBRARY AT THE HAYBARN, SECOND FLOOR OF THE MANOR HOUSE AND CERTAIN GARDENS AND STRUCTURES ON THE SURROUNDING PROPERTY FOR THE BENEFIT OF THE GENERAL PUBLIC. PLANTING FIELDS WELCOMES OVER 200,000 VISITORS TO THE SITE EVERY YEAR. THE FOUNDATION HOSTS NUMEROUS ICONIC CULTURAL EVENTS SUCH AS THE ANNUAL CAMELLIA FESTIVAL IN FEBRUARY, ARBOR DAY CELEBRATION IN APRIL, HOME FOR THE HOLIDAYS IN DECEMBER, SPRING AND FALL 5K RACES, AND VARIOUS LECTURES, SYMPOSIA, EXHIBITIONS, CONCERTS, PERFORMANCES, AND FAMILY EVENTS. WE WELCOME THOUSANDS OF SCHOOL-AGED CHILDREN THROUGHOUT THE YEAR WHO ENGAGE WITH PLANTING FIELDS TO LEARN ABOUT THE SCIENCES AND HUMANITIES THROUGH VARIED OFFERINGS THAT ARE UNIQUELY REFLECTED AT THE SITE. SUPPORT IS ESTIMATED AS THE TOTAL OF THE FOUNDATION'S PROGRAM SERVICE EXPENSES FOR THE YEAR. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X 0 26541689 3094293 1159110 159751 28317121 24897441 2804939 1160672 26541708 28190325 3558591 1154430 30594486 25921663 3688720 1420058 28190325 24684705 3073086 1836128 25921663 0.74232 0.05791 0.19978 0 0 143242 62560 80682 80682 GEM ENDOWMENT FUND, LP 28265149 F GEF-STL FUND 1001817 F 29266966 SECURITY DEPOSIT 152200 152200 X 4640552 3009989 89433 3099422 1541130 159751 159751 1700881 2880441 89433 89433 2791008 159751 159751 2950759 PART III, LINE 1A: COLLECTION ITEMS ARE COMPRISED OF ARTIFACTS OF HISTORICAL SIGNIFICANCE AND ART OBJECTS THAT ARE HELD FOR EDUCATIONAL, RESEARCH, AND CURATORIAL PURPOSES. THE COLLECTIONS ARE ON DISPLAY AT THE VARIOUS STRUCTURES. THESE ITEMS ARE CATALOGED, PRESERVED, AND CARED FOR, AND ACTIVITIES VERIFYING THEIR EXISTENCE AND ASSESSING THEIR CONDITION ARE PERFORMED CONTINUOUSLY. THE COLLECTIONS ARE SUBJECT TO A POLICY THAT REQUIRES PROCEEDS FROM THEIR SALES TO BE USED TO ACQUIRE OTHER ITEMS FOR COLLECTIONS OR USED IN THE DIRECT CARE OF THE COLLECTIONS. PURCHASES OF COLLECTION ITEMS REDUCE NET ASSETS IN THE PERIOD WHEN PURCHASED. COLLECTIONS OF OBJECTS ACQUIRED BY GIFT OR PURCHASED WITH THE FOUNDATION'S OWN REVENUE REMAIN THE PROPERTY OF THE FOUNDATION. PART X, LINE 2: THE FOUNDATION IS CHARTERED BY THE REGENTS OF THE UNIVERSITY OF THE STATE OF NEW YORK AND HAS BEEN RECOGNIZED BY THE INTERNAL REVENUE SERVICE (IRS) AS AN ORGANIZATION DESCRIBED IN SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE. IN ADDITION, THESE ENTITIES ARE SUBJECT TO INCOME TAX ON NET INCOME THAT IS DERIVED FROM BUSINESS ACTIVITIES THAT ARE UNRELATED TO THEIR EXEMPT PURPOSES. THE FOUNDATION FILES AN EXEMPT ORGANIZATION BUSINESS INCOME TAX RETURN (FORM 990-T) WITH THE IRS TO REPORT ITS UNRELATED BUSINESS TAXABLE INCOME (UBI) DERIVED FROM PASSTHROUGH INCOME FROM ITS INVESTMENT IN LIMITED PARTNERSHIPS. THE FOUNDATION IS SUBJECT TO UNRELATED BUSINESS INCOME TAX (UBIT) FOR THE YEAR ENDED ON PART OF ITS INVESTMENT INCOME. NO UBIT WAS INCURRED FOR THE YEARS ENDING DECEMBER 31, 2024 AND 2023. MANAGEMENT BELIEVES THAT IT HAS APPROPRIATE SUPPORT FOR ANY TAX POSITIONS TAKEN AFFECTING ITS ANNUAL FILING REQUIREMENTS, AND AS SUCH, DOES NOT HAVE ANY UNCERTAIN TAX POSITIONS THAT ARE MATERIAL TO THE FINANCIAL STATEMENTS. PART XI, LINE 2D - OTHER ADJUSTMENTS: DIRECT FUNDRAISING EVENT EXPENSES 88,433. DIRECT RENTAL EXPENSES 1,000. PART XII, LINE 2D - OTHER ADJUSTMENTS: DIRECT FUNDRAISING EVENT EXPENSES 88,433. DIRECT RENTAL EXPENSES 1,000. SPRING FUNDRAISER 232300 209355 22945 43297 1500 29496 WINTER FUNDRAISER 157625 128905 28720 35164 6000 16383 1 66217 52087 14130 19431 2957 456142 390347 65795 97892 7500 48836 154228 -88433 X X 1 1 X X 0 0 0 0 0 0 0 1 0 GINA WOUTERS PRESIDENT & CEO 201987 0 25000 0 88124 0 6361 0 46316 0 367788 0 0 0 PART I, LINE 1A GINA WOUTERS, PRESIDENT & CEO, RECEIVED TAX INDEMNIFICATION AND GROSS UP PAYMENTS RELATED TO RETIREMENT CONTRIBUTIONS. IN ADDITION, SHE RECEIVED A HOUSING ALLOWANCE. THESE BENEFITS WERE TREATED AS TAXABLE COMPENSATION AND ARE REPORTED ON SCHEDULE J, PART II, COLUMN B(III). PART I, LINE 7 THE BONUS AMOUNT FOR GINA WOUTERS, PRESIDENT & CEO, IS PROPOSED BY TWO BOARD MEMBERS DURING AN ANNUAL REVIEW AND APPROVED BY THE EXECUTIVE COMMITTEE. FORM 990, PART VI, SECTION A, LINE 1A THE EXECUTIVE COMMITTEE CONSISTS OF FIVE OR MORE TRUSTEES THAT SERVE AS OFFICERS OR CHAIRS OF COMMITTEES. EXCEPT AS OTHERWISE PROVIDED BY LAW AND IN THE BY-LAWS, THE EXECUTIVE COMMITTEE MAY EXERCISE ALL POWERS OF THE BOARD AND SHALL ACT IN ITS STEAD BETWEEN MEETINGS OF THE BOARD OF DIRECTORS. THE EXECUTIVE COMMITTEE HAS ALL THE AUTHORITY OF THE BOARD, EXCEPT THAT THIS COMMITTEE SHALL HAVE NO AUTHORITY TO: (1) FILL ANY VACANCY ON THE BOARD OR TRUSTEES OR ANY COMMITTEE; (2) AMEND OR REPEAL ANY PROVISIONS OF THE BYLAWS OR ADOPT ANY NEW BYLAWS;, OR (3) AMEND OR REPEAL ANY RESOLUTION OF THE BOARD OF TRUSTEES THAT BY ITS TERMS SHALL NOT BE AMENDABLE OR REPEALABLE. FORM 990, PART VI, SECTION A, LINE 2 SARAH COE, TRUSTEE, AND MARGARET FRERE, TRUSTEE, HAVE A FAMILY RELATIONSHIP. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 IS PREPARED BY AN INDEPENDENT ACCOUNTING FIRM. THE DRAFT 990 IS REVIEWED BY THE AUDIT COMMITTEE. A COPY IS PROVIDED TO THE ENTIRE BOARD PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C THE CONFLICT OF INTEREST POLICY APPLIES TO THE FOUNDATION'S OFFICERS AND TRUSTEES. AN OFFICER OR TRUSTEE SHALL DISCLOSE A CONFLICT OF INTEREST: (A) PRIOR TO VOTING ON OR OTHERWISE DISCHARGING HIS DUTIES WITH RESPECT TO ANY MATTER INVOLVING THE CONFLICT WHICH COMES BEFORE THE BOARD OR ANY COMMITTEE; (B) PRIOR TO ENTERING INTO ANY CONTRACT OR TRANSACTION INVOLVING THE CONFLICT; (C) AS SOON AS POSSIBLE AFTER THE OFFICER OR TRUSTEE LEARNS OF THE CONFLICT; AND (D) ON THE ANNUAL CONFLICT OF INTEREST DISCLOSURE FORM. THE BOARD REVIEWS THE MATERIAL FACTS OF A POTENTIAL CONFLICT TO DETERMINE IF AN ACTUAL CONFLICT EXISTS. AN INTERESTED OFFICER OR TRUSTEE MAY BE COUNTED IN DETERMINING THE PRESENCE OF A QUORUM AT THE MEETING IN WHICH THE TRANSACTION RELATED TO THE POTENTIAL CONFLICT IS DISCUSSED AND POTENTIALLY AUTHORIZED, BUT MAY NOT BE PRESENT WHEN THE POTENTIAL CONFLICT IS DISCUSSED, AND MAY NOT VOTE ON THE MATTER. FORM 990, PART VI, SECTION B, LINE 15A THE PROCESS FOR DETERMINING THE PRESIDENT & CEO'S SALARY INCLUDES OBTAINING COMPARABILITY DATA, APPROVAL BY ALL INDEPENDENT BOARD MEMBERS, AND DOCUMENTATION IN THE BOARD MINUTES. THIS PROCESS WAS LAST COMPLETED IN 2024. FORM 990, PART VI, SECTION C, LINE 15B: THE FOUNDATION DOES NOT COMPENSATE ANY OTHER INDIVIDUAL WHO MEETS THE INTERNAL REVENUE SERVICE DEFINITION OF OFFICER OR KEY EMPLOYEE. FORM 990, PART VI, SECTION C, LINE 19 THE FOUNDATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST.