2025-04-22T11:40:14-07:00 2024-06-30 990 2023-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Michael Goldman Chief Financial Officer 9147613456 2025-04-22 1 2023 2025-03-06 01:10:19Z Laura Newman 313 Central Park Avenue Scarsdale NY 10583 12336464 0 X http://www.childcarewestchester.org/ X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; policy and public education to raise awareness of the benefits and value of a strong early care and education system. Beginning in March of 2020, the Council became and remains actively involved in all manners of economic related support to the child care community. 25 25 59 40 0 0 11213327 11932894 151532 180841 87385 128446 -5346 0 11446898 12242181 6557986 6882895 0 0 3308513 3624922 0 0 149734 1385308 1518039 11251807 12025856 195091 216325 5920106 6369684 2499375 2706481 3420731 3663203 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 0 5229223 3935409 0 Provider Services Department Accomplishments 7/1/23 - 6/30/24. Registration Services: The Registration Department offers three main services to Child Care Providers: Processing Initial Family Day Care (FDC) & School Age Child Care (SACC) Applications, Processing FDC & SACC Renewal Applications and performing inspections of FDC/SACC Program. During the period from July 1, 2023 to June 30, 2024: We served 11 initial FDC applicants (3 - FDC Approved and 8 - FDC Withdrawn), and 20 SACC applicants (13 - SACC approved and 7 -SACC Withdrawn). The challenge with initial applications has been applicant follow through. Many applicants applied and found that they could not meet OCFS guidelines in the required time or the purposed program site did not meet regulatory requirements. The Registration Department renewed 42 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (10-FDC and 32-SACC). The Registration Department performed 557 inspections of FDC/SACC Program (169-FDC and 388-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge with inspecting child care programs during this period was the increased frequency of the required inspections beginning in January of 2024, requiring each program to be inspected quarterly. Legally Exempt Services: The Legally Exempt Department offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct annual inspections. During the period starting July 1, 2023 to June 30, 2024: We processed 559 legally exempt provider applications. We accomplished our goals due to the work efficiency in the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover among providers. The challenge with processing the renewal enrollment applications has been the delay in providers submitting their renewal material on time and changes that need to be made to the enrollment. The Legally Exempt Department performed 67 inspections. Child and Adult Care Food Program: The Child and Adult Care Food Program helps providers pay for meals and snacks served to children up to age 13 enrolled in their child care programs. As the sponsor of the contract, we are responsible for determining if meals served meet nutritional requirements, conducting monitoring visits, and providing training to participating providers. During the period from July 1, 2023 - June 30, 2024 CACFP staff processed 2,997 menus, reimbursing providers for the healthy meals and snacks served to children. The CACFP staff conducted 55 food-monitoring visits and added 13 new providers to the program. 2128607 270576 173834 Training and technical assistance to improve child care quality *4,024 early care and education professionals attended 249 Council workshops * 41 students were enrolled in the Council's eCDA program (on-line CDA). * In October 2023, 10 early childhood professionals enrolled in the Council's 2023-24 Infant Toddler/ Family Child Care CDA program. In June 2024, 7 students completed the class * In March 2023, 9 students began the Preschool CDA Course, in January 2024 8 students completed course. *In January 2024, 19 early childhood professionals began the Council's 2024 Spanish CDA program. As of June 2024 the course was ongoing with all 19 students remaining in the class. All 19 successfully completed the course in December of 2024. * In October 2023, a virtual early childhood conference was held for 72 participants* 29 child care center classrooms and family child care programs received intensive scale based technical assistance; All of those programs received a quality improvement grant. These grants focused on literacy, language and the cognitive and social emotional development of the children. * In early 2024, 20 programs, including 8 center-based classrooms and 12 group family providers, participated in our Early Literacy Book Bag program funded by the Sexauer Family Foundation. The project was created to promote early literacy for low-income families. This year, families were each provided a home library of 7-8 age appropriate books and a book bag. The families were also given literature on reading at home with young children. Programs participated in a training and technical assistance project, received an assortment of diverse books and language enhancing materials for their programs. * Mental health specialists worked with caregivers in 47 center and family child care programs. The specialists worked on improving the capacity for the caregivers to meet the social and emotional needs of young children. 3 support groups for early childhood professionals met virtually and in- person throughout the year, giving support and encouragement to the valuable caregivers. The Council's two Business Development Specialists interacted with child care providers during the year to assist them in meeting the requirements to access NY State grants, including Deserts, Stabilization and Workforce Retention grants. During the period from July 1, 2023 - June 30, 2024, they conducted 2,203 instances of basic technical assistance, 223 hours of intensive technical assistance (defined as in person and lasting at least one hour) and reached out to providers to offer help an additional 318 times. 2942036 2666702 0 Between July 1, 2023 and June 30, 2024, the Council awarded 471 children with the Westchester Works scholarship and 9 children with the Keys to the Future Scholarship. All scholarship awards were distributed directly to the regulated programs where the children were enrolled in child care. 398369 0 0 Between July 1, 2023 and June 30, 2024 the Family and Employer Services Department provided child care referrals and resources to guide in finding child care providers for 1,832 families with 2,382 children. Under their Subsidy Support Services information and assistance through the public child care subsidy system, assistance was provided to 1,635 families and over 178 child care providers. 101519 10208 7007 Health Services - Medication administration training and healthcare consulting services. MAT: Between July 1, 2023 and June 30, 2024 there were 11 Independent Study MAT classes totaling 55 participants and 13 individual 3rd Renewal Skills Demonstrations held. There were 3 Emergency Medication Training Courses held totaling 25 participants. HCC Agreements: During that same time period 8 new programs signed a two year contract with the health care consultant service and 26 programs renewed a two year contract with the health care consultant service for a total of 80 active programs on the service as of June 30, 2024. Two programs became inactive during that timeframe. 499888 10208 7007 10799754 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 0 0 0 0 0 1 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 269 0 1 59 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 25 25 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Laura Newman 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Kathleen Halas Executive Director 35 0 X 179906 0 6090 Michael Goldman Chief Financial Officer 35 0 X 128371 0 5073 Juanita Pope Director of Community Events/Office Manager 35 0 X 100741 0 4581 Emily Koelsch President 1 1 X X 0 0 0 Diann Cameron Kelly Vice President 1 0 X X 0 0 0 Wayne Gosnell Treasurer 1 0 X X 0 0 0 Julianna Flanagan Thurau Co-Secretary 1 0 X X 0 0 0 Nicole Rebori Co-Secretary 1 0 X X 0 0 0 Christie Noelle Krase President Emeritus 1 0 X X 0 0 0 Craig Ruoff President Emeritus 1 0 X X 0 0 0 Sapna Arvind Director 1 0 X 0 0 0 Emily Bishop Director 1 0 X 0 0 0 Cynthia Bolding Director 1 0 X 0 0 0 Helaine Brick-Cabot Director 1 0 X 0 0 0 Christopher Cells Director 1 0 X 0 0 0 Susana D'Emic Director 1 0 X 0 0 0 Kim DeMillia Director 1 0 X 0 0 0 Camille Failla Murphy Director 1 0 X 0 0 0 Joe Marchese Director 1 0 X 0 0 0 Mark Mathias Director 1 0 X 0 0 0 Christian McCourtney Director 1 0 X 0 0 0 Modupe Otejala Director 1 0 X 0 0 0 Eric Pasinkoff Director 1 0 X 0 0 0 Nicholas Pirrotta Director 1 0 X 0 0 0 Jeff Samuelson Director 1 0 X 0 0 0 Laura Sosinsky Director 1 0 X 0 0 0 Michelle Soto Director 1 0 X 0 0 0 Samantha Vecchiolla Director 1 0 X 0 0 0 Janine O'Connor Chief Program Officer (May 2024) 35 0 X 0 0 0 409018 0 15744 3 0 1 0 0 26744 287276 0 10901827 717047 7015 11932894 Workshop/Training 900099 172904 172904 0 0 Seminars/Conferences 900099 930 930 0 0 Management and Health Services 900099 7007 7007 0 0 0 0 0 0 180841 128446 0 0 128446 0 0 0 0 0 0 0 0 0 0 0 0 94283 287276 94283 0 0 0 0 12242181 180841 0 128446 271534 271534 6611361 6611361 0 0 0 0 342868 13487 311049 18332 0 0 0 0 2899450 2275364 507522 116564 64190 44475 17226 2489 70704 48988 18974 2742 247710 171627 66476 9607 0 0 0 0 0 0 0 0 25275 22560 2715 0 1276 1011 265 0 0 0 8170 6485 1685 0 767571 691165 76406 0 36402 32696 3706 0 170676 154151 16525 0 24283 21288 2995 0 0 0 0 0 350611 315263 35348 0 27597 26737 860 0 0 0 0 0 12105 12014 91 0 0 0 0 0 0 0 0 0 0 0 0 0 23353 19861 3492 0 Staff training and development 45735 39852 5883 0 Bank fees 13077 10386 2691 0 Investment expense 8170 6485 1685 0 Advocacy - not including lobbying 3738 2964 774 0 12025856 10799754 1076368 149734 323996 1628375 177244 219625 0 2656883 1867640 0 0 0 0 0 0 0 0 37352 44088 0 1373273 1498959 0 0 0 1351358 1110997 5920106 6369684 1046138 1505965 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1453237 1200516 2499375 2706481 X 2766893 3009420 653838 653783 3420731 3663203 5920106 6369684 216325 26147 0 0 0 0 X 0 1 X 1 1 1 X 6662420 9731722 9382315 11213327 11932894 48922678 6662420 9731722 9382315 11213327 11932894 48922678 48922678 28945 112434 29103 87385 128446 386313 0 0 0 0 0 0 2102 12954 6414 60 0 21530 49330521 0.99173 0.99284 X Schedule A, Part II, Line 10 In past years, this line was used to record gross revenue from the Council's Hall of Heroes event, which is an awards event to honor child care providers. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 1 0 1 0 1 1276 1276 0 Schedule C, Part II-B, Line 1 $1,276 was spent on a subscription to Voter Voice, which is an online service that facilitates group communications to legislators and media. Our volunteers are generally parents and other child care advocates who interact with legislators and other government officials and attend events to express their views on the need for child care resources. Net operating leases 1110997 1110997 0 Operating lease liability 1200516 1200516 X 12260158 26147 0 0 0 26147 12234011 8170 0 8170 12242181 12017686 0 0 0 0 0 12017686 8170 0 8170 12025856 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if these positions are more likely than not to be sustained. Management has determined that the Council had no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal year 2021. Dream Big 347120 268881 78239 0 0 1250 25455 0 51534 Hall of Heroes 34439 18395 16044 0 0 1000 10709 200 4135 0 381559 287276 94283 0 0 2250 36164 200 55669 94283 0 1 Child and Adult Care Food Program reimburses child care providers for the cost of nutritious meals for children in child care programs. 275 3903443 0 The Council issued child care scholarships to providers to partially pay for the cost of child care for families who qualify. These were funded by a contract with Westchester County. 249 2666702 0 Cate Riley Scholarships provide cash assistance to those interested in becoming child care specialists and to child care providers to enhance their programs. 21 41216 0 Schedule I, Part I, Line 2 The Chief Financial Officer (CFO) and the Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particular project or activity are included in the budget to actual reports, to determine if all activities are on track to completion or if any budget modifications are needed, and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. Since August of 2021 the Council has participated in a child care scholarship program through the Westchester County Department of Social Services, in which the Council's Family and Employer Services Department reviews applications for families for eligibility to receive child care subsidies based upon income and other criteria. Disbursements for both programs were done through the Council's Finance Department. X X X 0 0 0 0 0 0 0 1 0 Kathleen Halas Executive Director 152906 0 27000 0 0 0 0 0 6090 0 185996 0 0 0 Schedule J, Part I, Line 3 The Board of Directors decides and approves by vote all compensation for the Executive Director. Schedule J, Part I, Line 7 The Board awarded a discretionary bonus payment to the Executive Director during the year. Form 990, Part VI, Section B, Line 11b The Chief Financial Officer (CFO) prepares a draft of the Form 990 and forwards it to the Council's independent auditors, the Board Treasurer, the Board Finance Committee, and the Executive Director for review and approval. Any questions are discussed and resolved and the CFO makes all changes and resubmits to the audit firm, the Board Treasurer, the Board Finance Committee, and the Executive Director for final approval and then approval by the full Board and signing by the Executive Director. All responses and documentation of preparation of the Form 990 are maintained in the CFO's office. The Form 990 often cannot be filed by the filing deadline, so the independent audit firm or CFO submits an automatic extension request to the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, CFO or any Board member, an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council over and above the interest of the Interested Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exist when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they relate to such director or officer which may represent a potential conflict of interest. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest and those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. Form 990, Part VI, Section B, Line 15 The Council's salary guidelines are updated every few years by the management team by: (1) factoring in cost of living adjustments since the previous salary increases; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Consensus is then reached by the management team on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The Council undertook a review and updated these guidelines in 2023, and salary adjustments were made at the beginning of 2024. Before the most recent salary increases, periodically over the past nine years, as fiscal conditions have allowed, there have been across the board increases to all salaries in an effort to make salaries more competitive. In January 2025, the Council has once again begun a job description and salary review process under the guidance of an outside consultant. The Council's Board is responsible for setting the Executive Director's salary, and their approval is documented in the Board minutes. The Executive Director is responsible for determining the salary of the Chief Financial Officer and does so in consultation with the Board. Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Extension applied for and granted.