2024-11-11T09:18:12-06:00 2023-12-31 111986323 MARCUM LLP 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2023-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7032861674 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 7035021550 2024-11-11 1 1 AARON M FOX P01365820 2022274000 2024-11-11 2023 2024-10-15 13:58:12Z LAURA I THEVENOT 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 32364419 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 17 15 83 1100 956157 454307 2805201 697789 17840709 18414943 713851 920446 2805307 2646465 24165068 22679643 379083 834120 0 0 11367408 12444949 0 0 0 10524806 11350477 22271297 24629546 1893771 -1949903 49255211 52537133 11407491 11805749 37847720 40731384 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELPOMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 0 0 ASTRO ANNUAL MEETING: ASTRO'S ANNUAL MEETING IS THE PREMIER RADIATION ONCOLOGY SCIENTIFIC EVENT IN THE WORLD AND DRAWS MORE THAN 10,000 ATTENDEES EACH YEAR. THE MEETING HIGHLIGHTS THE TOP SCIENCE AND EDUCATION RELATED TO THE FIELD OF RADIATION ONCOLOGY. JOURNALS: ASTRO PUBLISHES THREE TOP-NOTCH JOURNALS TO BRING THE LATEST RADIATION ONCOLOGY RESEARCH TO OUR MEMBERS QUICKLY. OUR FLAGSHIP JOURNAL, THE INTERNATIONAL JOURNAL OF RADIATION ONCOLOGY - BIOLOGY - PHYSICS, ALSO KNOWN AS THE RED JOURNAL, FOCUSES ON CUTTING-EDGE PROSPECTIVE CLINICAL RESEARCH. ITS COMPANION JOURNAL, PRACTICAL RADIATION ONCOLOGY, PUBLISHES RESEARCH SUCH AS GUIDELINES AND WHITE PAPERS THAT WILL MAKE AN IMPACT IN THE PRACTICE TODAY. OUR NEWEST JOURNAL, ADVANCES IN RADIATION ONCOLOGY, FOCUSES ON IMPORTANT RETROSPECTIVE WORK, CLINICAL TRIAL RE-ANALYSES, SURVEY ANALYSES AND CASE REPORTS. ACCREDITATION PROGRAM FOR EXCELLENCE (APEX): CREATED BY ASTRO TO SUPPORT QUALITY IMPROVEMENT IN RADIATION THERAPY PRACTICES. FACILITIES THAT EARN ACCREDITATION DEMONSTRATE THE SYSTEMS, PERSONNEL, POLICIES AND PROCEDURES NEEDED TO MEET APEX STANDARDS FOR HIGH-QUALITY PATIENT CARE. 0 1 0 1 0 0 0 0 1 1 1 0 1 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 214 0 1 83 1 1 1 0 0 0 1 1 0 0 0 X 17 15 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X PATRICIA LAWLOR 7032861674 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 NEHA VAPIWALA SECRETARY/TREASURER UNTIL 10/23 2.00 X 0 0 0 CHELSEA PINNIX EDUCATION COUNCIL VICE CHAIR 2.00 X 0 0 0 GOPAL K BAJAJ GOV'T REL. COUN. CHAIR UNTIL 10/23 2.00 X 0 0 0 CASEY CHOLLET-LIPSCOMB GOV'T REL. COUNCIL VICE CHAIR 2.00 X 0 0 0 CONSTANTINE CONNIE MANTZ HEALTH POL. COUN CHAIR UNTIL 10/23 2.00 X 500 0 0 CATHERYN YASHAR HEALTH POL COUNCIL COUN V. CH UNTIL 10/23, THEN CHAIR 2.00 X 500 0 0 BRIAN MARPLES SCIENCE COUNCIL CHAIR UNTIL 10/23 2.00 1.00 X 0 0 0 JOHN BUATTI SCIENCE COUNCIL VICE CHAIR 2.00 1.00 X 0 0 0 IRIS CGIBBS HEDI COUNCIL CHAIR 2.00 X 0 0 0 GERALDINE M JACOBSON CHAIR UNTIL 10/23, THEN IMM. PAST CHAIR 2.00 1.00 X X 20000 0 0 LAURA DAWSON IMMEDIATE PAST CHAIR UNTIL 10/23 2.00 X X 0 0 0 JEFF M MICHALSKI PRESIDENT UNTIL 10/23, THEN CHAIR 2.00 X X 0 0 0 HOWARD SANDLER PRES-ELECT UNTIL 10/23, THEN PRESIDENT 2.00 X X 250 0 0 MICHAEL KUETTELSECTREASURER -ELECT UNTIL 10/23, THEN SEC/TREAS 2.00 X X 20000 0 0 ERIC FORD CLINICAL AFFAIRS AND QC CHAIR 2.00 X 0 0 0 DOUGLAS MARTIN CLINICAL AFFAIRS AND QC VICE-CHAIR 2.00 X 0 0 0 BETH ERICKSON EDUCATION COUNCIL CHAIR 2.00 X 500 0 0 RONALD D ENNIS GOV'T REL. COUN. CHAIR AS OF 6/23 2.00 X 0 0 0 SAMEER KEOLE PRESIDENT-ELECT AS OF 10/23 2.00 X 0 0 0 VIVEK S KAVADI HEALTH POLICY COUNCIL VICE CHAIR AS OF 10/23 2.00 X 0 0 0 WENDY WOODWARD SCIENCE COUN. V. CHAIR AS OF 10/23 2.00 X 0 0 0 CURTILAND DEVILLE HEDI COUNCIL VICE CHAIR 2.00 X 7500 0 0 AUSTIN JSIM EARLY CAREER REP. EX-OFFICIO 2.00 X 0 0 0 LAURA I THEVENOT CEO 36.00 4.00 X 810124 0 69157 TERRY KARRAS CFO 40.00 X 214371 0 53154 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 294888 0 44553 DAVE ADLER VP, ADVOCACY & CLINICAL AFFAIRS 40.00 X 237150 0 55879 CHRIS NEUMANN VP, EDUCATION 40.00 X 169216 0 48268 ANNA ARNONE VP, MEMBERSHIP & COMMUNICATION 40.00 X 190873 0 21849 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 40.00 X 217864 0 53482 LAURA GOGAL GENERAL COUNSEL 30.00 X 239989 0 27106 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 40.00 X 183921 0 21656 MICHELE CORDIE DIRECTOR OF MEETINGS 40.00 X 151901 0 46434 KIRSTA SUGGS DIRECTOR OF DEI 40.00 X 172612 0 27130 2932159 0 468668 37 0 1 0 PROJECTION PRESENTATION TECH 5803 ROLLING RD SPRINGFIELD VA 22152 AUDIOVISUAL SERVICES 1257424 ELSEVIER INC 1600 JOHN F KENNEDY BLVD PHILADELPHIA PA 19103 PUBLICATION SERVICES 591398 GLOBAL EXPERIENCE SPECIALISTS INC 7000 LINDELL AVENUE LAS VEGAS NV 89118 EQUIPMENT RENTAL AND MEETING MANAGEMENT 462038 CLARITY GROUP INC 8601 W BRYN MAWR AVE SUITE 110 CHICAGO IL 60631 HEALTHCARE SAFETY ZONE PORTAL SERVICES 386411 SAN DIEGO CONVENTION CENTER 111 W HARBOR DRIVE SAN DIEGO CA 92101 CONVENTION CENTER RENTAL 306109 23 10000 19497 668292 697789 MEETINGS AND EDUCATION 900099 11383354 11121506 261848 MEMBERSHIP DUES 900099 4172097 4172097 PUBLICATIONS 900099 1535482 1090689 444793 QUALITY IMPROVEMENT 900099 1220223 1220223 PATIENT BROCHURES 900099 70837 70837 32950 32950 18414943 1115741 1115741 2050895 2050895 9484321 9679616 -195295 -195295 -195295 2248 5160 -2912 -2912 REBATES AND LABELS 900099 345143 345143 CAREER CENTER 900099 252428 252428 MISCELLANEOUS 900099 911 911 598482 22679643 17709213 956157 3316484 834120 2258732 7748356 702364 1085577 649920 223068 45842 84635 2283558 1173363 1201554 13485 821774 914834 2755223 368394 155978 UBI TAXES 155327 DUES AND SUBSCRIPTIONS 781770 HONORARIA 692592 GIFTS AND AWARDS 109479 -430399 24629546 3573504 822737 951282 1297859 1249843 555504 1079893 5654311 4605759 1412525 1048552 29803152 37652460 7378936 7087308 4282449 3596340 49255211 52537133 1583957 1920775 371746 3392599 4803354 6059189 5081620 11407491 11805749 X 37847720 40731384 37847720 40731384 49255211 52537133 -1949903 4831499 2068 0 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 92637 0 0 1 3868848 726148 25775 751923 773770 -21847 18836551 659508 420646 19075413 17530658 1844908 539015 18836551 18718627 45000 1232969 17530658 18375812 553321 210506 18718627 17721364 1224299 569851 18375812 1.00000 0 0 2402957 1501848 901109 709206 612627 96579 2542148 2491284 50864 1048552 TA REALTY CORE PROPERTY FUND 2377725 F GOLDMAN SACHS VINTAGE VIII SCSP 933575 F PARTNERS GROUP PRIVATE EQUITY MASTER FUND 951317 F PE BLACKSTONE TACT. OPPS. III 918952 F FORTRESS LENDING FUND II(A) 706696 F BLACKSTONE REIT 383550 F ENTRUST SPECIAL OPPS. FUND III 386311 F SKYBRIDGE MULTI-ADVISER HEDGE 228774 F GOLDMAN SACHS VINTAGE VI LP 198893 F BLACKSTONE REIT CI I 1515 F 7087308 OPERATING RIGHT-OF-USE ASSET 2731519 DEFERRED COMPENSATION INVESTMENTS 692902 DEPOSITS 164421 DUE FROM AFFILIATES 7498 3596340 OPERATING LEASE LIABILITY 4388718 DEFERRED COMPENSATION LIABILITY 692902 5081620 X 27431667 4831499 4831499 22600168 84635 -5160 79475 22679643 24548003 -2068 5160 3092 24544911 84635 84635 24629546 PART V, LINE 4: ASTRO WILL USE THESE ENDOWMENT FUNDS FOR SPECIFIC PROGRAMS AND ACTIVITES AS DESIGNATED BY THE BOARD OF DIRECTORS. PART X, LINE 2: ASTRO PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED DECEMBER 31, 2023, AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. PART XI, LINE 4B - OTHER ADJUSTMENTS: COST OF GOODS SOLD -5,160. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD 5,160. PART XII, LINE 2B PRIOR YEAR ADJUSTMENTS INCLUDE REFUNDS OF UNUSED FUNDS FROM PRIOR YEAR GRANTS. 1 BREAST CANCER ANGELS 15173 SPRINGDALE ST HUNTINGTON BEACH CA 92649 330937846 501(C)(3) 12500 0 SURVIVOR CIRCLE AWARD CANCER SUPPORT COMMUNITY LOS ANGELES 1990 S BUNDY DRIVE LOS ANGELES CA 90025 330287070 501(C)(3) 12500 0 SURVIVOR CIRCLE AWARD SLOAN KETTERING INSTITUTE FOR CANCER RESEARCH 1275 YORK AVENUE NEW YORK NY 10065 131624182 501(C)(3) 25000 0 RESEARCH GRANT AWARD RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 501(C)(3) 13519 0 ASTRO MATCH LUNGEVITY FOUNDATION 228 SWABASH AVENUE CHICAGO IL 60604 364433410 501(C)(3) 12500 0 RESEARCH GRANT AWARD WASHINGTON UNIVERSITY 660 SOUTH EUCLID AVE ST LOUISE MO 63110 430653611 501(C)(3) 25000 0 RESEARCH GRANT AWARD UNIVERSITY HOSPITALS CLEVELAND MEDICAL CENTER 11100 EUCLID AVE CLEVLAND OH 44106 341567805 501(C)(3) 50000 0 RESEARCH GRANT AWARD AMERICAN CANCER SOCIETY INC 270 PEACHTREE ST NW ATLANTA GA 30303 131788491 501(C)(3) 212500 0 RESEARCH GRANT AWARD MD ANDERSON CANCER CENTER 1400 HOLCOMBE BLVD HOUSTON TX 77030 746001118 OTHER 12500 0 RESEARCH GRANT AWARD JOHN HOPKINS UNIVERSITY 3910 KESWICK ROAD BALTIMORE MD 21211 520595110 501(C)(3) 12500 0 RESEARCH GRANT AWARD ICAHN SCHOOL OF MEDICINE AT MOUNT SINAI 1 GUSTAVE LEVY PLACE NEW YORK NY 10029 136171197 501(C)(3) 104040 0 RESEARCH GRANT AWARD UC HEALTHCARE SYSTEM 3200 BURNET AVENUE CINCINNATI OH 45229 273850988 501(C)(3) 104040 0 RESEARCH GRANT AWARD THE RESEARCH INSTITUTE OF FOX CHASE CANCER CENTER 333 COTTMAN AVENUE PHILADELPHIA PA 19111 236296135 501(C)(3) 100000 0 RESEARCH GRANT AWARD MELANOMA RESEARCH ALLIANCE 730 15TH STREET NW WASHINGTON DC 20005 261636099 501(C)(3) 112500 0 RESEARCH GRANT AWARD NRG ONCOLOGY FOUNDATION 1600 JOHN F KENNEDY BLVD PHILADELPHIA PA 19103 900912747 501(C)(3) 25000 0 RESEARCH GRANT AWARD 14 1 PART I, LINE 2: ASTRO FUNDS RESEARCH FOR JUNIOR FACULTY, RESIDENTS, FELLOWS, AND POSTDOCTORAL FELLOWS IN SUPPORT OF RADIATION ONCOLOGY RESEARCHERS' CAREERS. ASTRO AWARD GRANTS REQUIRE SPECIFIC DELIVERABLES (SUCH AS ANNUAL WRITTEN PROGRESS REPORTS AND A FINAL WRITTEN REPORT) TO ENSURE THAT THE FUNDS HAVE BEEN USED TO ACCOMPLISH A DEFINED PURPOSE OF THE GRANT. X 1 1 X X X X X 0 1 0 LAURA I THEVENOT CEO 613610 0 118529 0 77985 0 44000 0 25157 0 879281 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 291888 0 3000 0 0 0 30030 0 14523 0 339441 0 0 0 DAVE ADLER VP, ADVOCACY & CLINICAL AFFAIRS 235150 0 2000 0 0 0 24817 0 31062 0 293029 0 0 0 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 215864 0 2000 0 0 0 22876 0 30606 0 271346 0 0 0 TERRY KARRAS CFO 209871 0 4500 0 0 0 22188 0 30966 0 267525 0 0 0 LAURA GOGAL GENERAL COUNSEL 238989 0 1000 0 0 0 23797 0 3309 0 267095 0 0 0 CHRIS NEUMANN VP, EDUCATION 167216 0 2000 0 0 0 18127 0 30141 0 217484 0 0 0 ANNA ARNONE VP, MEMBERSHIP & COMMUNICATION 188873 0 2000 0 0 0 18741 0 3108 0 212722 0 0 0 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 181921 0 2000 0 0 0 18342 0 3314 0 205577 0 0 0 KIRSTA SUGGS DIRECTOR OF DEI 170612 0 2000 0 0 0 13114 0 14016 0 199742 0 0 0 MICHELE CORDIE DIRECTOR OF MEETINGS 149901 0 2000 0 0 0 15937 0 30497 0 198335 0 0 0 PART I, LINE 1A FORMER BOARD MEMBERS NAJEEB MOHIDEEN AND RANDALL TEN HAKEN RECEIVED TRAVEL EXPENSE REIMBURSEMENTS FOR COMPANION TRAVEL EXPENSES IN 2023. PART I, LINE 4B DURING THE YEAR ENDED DECEMBER 31, 2023, LAURA THEVENOT, CEO, PARTICIPATED IN A 457(F) NONQUALIFIED PLAN, WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF 12 MEMBERS, INCLUDING 6 BOARD MEMBERS AND 6 PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. ASTRO MEMBERSHIP IS DIVIDED INTO NINE CATEGORIES: ACTIVE, AFFILIATE, INTERNATIONAL, ASSOCIATE, POSTDOCTORAL FELLOW, MEMBER-IN-TRAINING, STUDENT/GRADUATE STUDENT/PGY-1, EMERITUS, AND HONORARY. ONLY ACTIVE, AFFILIATE, AND INTERNATIONAL MEMBERS HAVE THE RIGHT TO VOTE AT MEMBERSHIP MEETINGS. FURTHERMORE, ONLY ACTIVE MEMBERS HAVE THE RIGHT TO HOLD ELECTIVE OFFICE. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY. THE VOTING MEMBERSHIP OF THE SOCIETY SHALL ELECT BOARD MEMBERS AND NOMINATING COMMITTEE MEMBERS, AND AS NECESSARY, REPLACEMENTS TO FILL ANY VACANCIES OCCURRING IN ELECTED OFFICES DUE TO DEATH, RESIGNATION, REMOVAL, OR ASSUMPTION OF HIGHER OFFICE. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11B THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP FINANCE & ADMINISTRATION, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2024. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 TO SUPPORT AND CONDUCT RESEARCH AND EDUCATIONAL ACTIVITIES IL 501(C)(3) LINE 12B, II ASTRO 1 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 POLITICAL ACTION COMMITTEE VA 527 ASTRO 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 1 0 0 RADIATION ONCOLOGY INSTITUTE B 13519 ACTUAL RADIATION ONCOLOGY INSTITUTE C 10000 ACTUAL RADIATION ONCOLOGY INSTITUTE N 82090 FMV RADIATION ONCOLOGY INSTITUTE O 344592 FMV RADIATION ONCOLOGY INSTITUTE Q 38128 ACTUAL