2024-04-19T16:04:13-07:00 2023-06-30 990 2022-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Kathleen Halas Executive Director 9147613456 2024-04-19 Kathleen Halas 999009999 1 1 11 0 AAL2 X 2022 2023-04-26 12:10:37Z Kathleen Halas 313 Central Park Avenue Suite 4 Scarsdale NY 10583 11543639 0 X http://www.childcarewestchester.org/ X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; policy and public education to raise awareness of the benefits and value of a strong early care and education system. Beginning in March of 2020, the Council became and remains actively involved in all manners of economic related support to the child care community. 24 24 51 40 0 0 9382315 11213327 128549 151532 52451 87385 6423 -5346 9569738 11446898 3806388 6557986 0 0 2830240 3308513 0 0 133733 1384975 1385308 8021603 11251807 1548135 195091 4288823 5920106 1047495 2499375 3241328 3420731 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 0 5005813 3761823 0 Provider Services Department Accomplishments 7/1/22-6/30/23. Registration Services: The Registration Department offers three main services to Child Care Providers: Processing Initial Family Day Care (FDC) & School Age Child Care (SACC) Applications, Processing FDC & SACC Renewal Applications and performing inspections of FDC/SACC Program. During the period starting July 1, 2022 to June 30, 2023: We served 12 initial FDC applicants (4 - FDC Approved and 8 - FDC Withdrawn), and 36 SACC applicants (17 - SACC approved and 19 -SACC Withdrawn). The challenge with initial applications has been applicant follow through. Many applicants applied and found that they could not meet OCFS guidelines in the required time. The Registration Department also renewed 42 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (12-FDC and 30-SACC). There were several closures in this period due to reduced enrollment, 10 FDC programs and 21 SACC programs closed. The Registration Department performed 514 inspections of FDC/SACC Program (152-FDC and 362-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge in inspecting childcare programs during this period was access to the programs. Many programs were closed due to low enrollment. Legally Exempt Services: The Legally Exempt Department offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct annual inspections. During the period starting July 1, 2022 to June 30, 2023: We processed 456 legally exempt provider applications. We accomplished our goals due to the work efficiency in the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover among providers. The challenge in processing the renewal enrollment applications has been the delay in providers submitting the renewal material on time and changes that need to be made to the enrollment. The Legally Exempt Department performed 46 inspections. Child and Adult Care Food Program: The Child and Adult Care Food Program helps providers pay for meals and snacks served to children up to age 13 enrolled in their childcare programs. As the sponsor of the contract, we are responsible for determining if meals served meet nutritional requirements, conducting monitoring visits, and providing training to participating providers. During the period of July 1, 2022-June 30, 2023 CACFP staff processed 2,921 menus, reimbursing providers for the healthy meals and snacks served to children. The CACFP staff conducted 405 food-monitoring visits and added 41 new providers to the program. 1808485 160911 141519 Training and technical assistance to improve child care quality *3,104 early care and education professionals attended 201 Council workshops * 39 students were enrolled in the Council's eCDA program (on-line CDA). * In October 2022, 12 early childhood professionals enrolled in the Council's 2022-23 Infant Toddler/ Family Child Care CDA program. In June 2023, 8 students graduated the program. * In March 2023, 13 early childhood professionals began the Council's 2022-23 Preschool CDA program. As of October 2023 the course is ongoing with 11 students remaining in the class. 31 child care center classrooms and family child care programs received intensive scale based technical assistance; All of those programs received a quality improvement grant. These grants focused on the cognitive and social emotional development of the children. * In early 2023, twenty-one programs included eight (8) center-based classrooms and thirteen (13) group family providers, participated in our Early Literacy Book Bag program funded by the Sexauer Family Foundation. The project was created to promote early literacy for low-income families. This year, families were each provided a home library of 7-8 age appropriate books and a book bag. The families were also given literature on reading at home with young children. Programs participated in a training and technical assistance project, and received an assortment of diverse books and language enhancing materials for their programs. * Mental health specialists worked with caregivers in 34 center and family child care programs. The specialists worked on improving the capacity for the caregivers to meet the social and emotional needs of young children. Three support groups for early childhood professionals met virtually and in-person throughout the year, giving support and encouragement to the valuable caregivers. 2867824 2620522 0 Between July 1, 2022 and June 30, 2023, the Council awarded 279 children with the Westchester Works scholarship and 7 children with the Keys to the Future Scholarship. All scholarship awards were distributed directly to the regulated programs where the children were enrolled in child care. 397826 0 90 Between July 1, 2021 and June 30, 2022 the Resource & Referral Department provided child care referrals and resources to guide in finding child care providers for 2,243 families with 2,885 children. Under their Subsidy Support Services information and assistance through the public child care subsidy system, assistance was provided to 1,794 families and over 126 child care providers. 97231 14730 9923 Health Services - Medication administration training and healthcare consulting services. MAT: Between July 1, 2022 and June 30, 2023 there were 12 Independent Study MAT classes totaling 71 participants and 18 individual 3rd Renewal Skills Demonstrations held. There were 3 Emergency Medication Training Courses held totaling 19 participants. HCC Agreements: During that same time period 11 new programs signed a two year contract with the health care consultant service and 30 programs renewed a two year contract with the health care consultant service for a total of 74 active programs on the service as of June 30 2023. Three programs became inactive during that timeframe. 495057 14730 10013 10177179 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 0 0 0 0 0 1 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 208 0 1 51 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 24 24 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Kathleen Halas Executive Director 35 0 X 173422 0 5802 Michael Goldman Chief Financial Officer 35 0 X 110881 0 4838 Emily Koelsch Co-President 1 0 X X 0 0 0 Christie Noelle Krase Co-President 1 0 X X 0 0 0 Diann Cameron Kelly Vice President 1 0 X X 0 0 0 Wayne Gosnell Treasurer 1 0 X X 0 0 0 Samantha Vecchiolla Secretary 1 0 X X 0 0 0 Craig Ruoff President Emeritus 1 0 X X 0 0 0 Sapna Arvind Director 1 0 X 0 0 0 Emily Bishop Director 1 0 X 0 0 0 Cynthia Bolding Director 1 0 X 0 0 0 Helaine Brick-Cabot Director 1 0 X 0 0 0 Christopher Cells Director 1 0 X 0 0 0 Susana D'Emic Director 1 0 X 0 0 0 Kim DeMillia Director 1 0 X 0 0 0 Camille Failla Murphy Director 1 0 X 0 0 0 Julianna Flanagan Thurau Director 1 0 X 0 0 0 Joe Marchese Director 1 0 X 0 0 0 Mark Mathias Director 1 0 X 0 0 0 Christian McCourtney Director 1 0 X 0 0 0 Modupe Otejala Director 1 0 X 0 0 0 Eric Pasinkoff Director 1 0 X 0 0 0 Nicholas Pirrotta Director 1 0 X 0 0 0 Nicole Rebori Director 1 0 X 0 0 0 Jeff Samuelson Director 1 0 X 0 0 0 Laura Sosinsky Director 1 0 X 0 0 0 284303 0 10640 2 0 1 0 0 0 30375 126585 0 10528572 527795 9050 11213327 Workshop/Training 900099 141519 141519 0 0 Resource and Referrals 900099 90 90 0 0 Management and Health Services 900099 9923 9923 0 0 0 0 0 0 151532 87385 0 0 87385 0 0 0 0 0 0 0 0 0 0 0 0 91335 126585 96741 -5406 0 -5406 Miscellaneous 900099 60 0 0 60 0 0 0 0 60 11446898 151532 0 82039 194077 194077 6363909 6363909 0 0 0 0 278220 0 262335 15885 0 0 0 0 2718765 2183475 430695 104595 55034 40896 11794 2344 30389 22583 6512 1294 226105 168029 48461 9615 0 0 0 0 0 0 0 0 24564 21269 3295 0 1215 1052 163 0 7563 6549 1014 633017 548104 84913 0 17461 14932 2529 0 137318 118534 18784 0 40823 35347 5476 0 0 0 0 0 359524 319082 40442 0 41083 40712 371 0 0 0 0 0 10881 10746 135 0 0 0 0 0 0 0 0 0 0 0 0 0 26883 23094 3789 0 Staff training and development 58082 48282 9800 0 Miscellaneous - bank fees 15440 14032 1408 0 Investment expense 7563 0 7563 0 Advocacy - not including lobbying 3891 2475 1416 0 11251807 10177179 940895 133733 981729 323996 47411 177244 0 0 1790542 2656883 0 0 0 0 0 0 0 0 8409 37352 0 0 0 1460732 1373273 0 0 0 0 0 0 0 1351358 4288823 5920106 936059 1046138 0 0 0 0 0 0 0 0 0 0 0 0 0 0 111436 1453237 1047495 2499375 X 2328326 2766893 913002 653838 3241328 3420731 4288823 5920106 195091 -15688 0 0 0 0 X 0 1 X 1 1 1 X 5339169 6662420 9731722 9382315 11213327 42328953 5339169 6662420 9731722 9382315 11213327 42328953 42328953 25812 28945 112434 29103 87385 283679 0 0 0 0 0 0 226 2102 12954 6414 60 21756 42634388 0.99284 0.99337 X Schedule A, Part II, Line 10 Gross revenue from the Council's Hall of Heroes event, which is an awards event to honor child care providers. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 1 0 1 0 1 1215 1215 0 Schedule C, Part II-B, Line 1 $1,215 was spent on a subscription to Voter Voice, which is an online service that facilitates group communications to legislators and media. Our volunteers are generally parents and other child care advocates who interact with legislators and other government officials and attend events to express their views on the need for child care resources. Net operating leases 1351358 1351358 0 Operating Lease Liability 1453237 1453237 X 11446325 -15688 0 0 22678 6990 11439335 7563 0 7563 11446898 11266922 0 0 0 22678 22678 11244244 7563 0 7563 11251807 Schedule D, Part VI, Line 1d Operating leases have been included as assets in order to comply with the requirements of FASB Topic 842, Leases. Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if these positions are more likely than not to be sustained. Management has determined that the Council has no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal year 2020. Schedule D, Part XI, Line 2d Reclass of special events expenses to Part VIII, Line 8b Schedule D, Part XII, Line 2d Expenses from Hall of Heroes event Dream Big 200648 126585 74063 0 0 1250 13575 0 59238 Hall of Heroes 17272 0 17272 0 0 0 0 0 22678 0 217920 126585 91335 0 0 1250 13575 0 81916 96741 -5406 1 Child and Adult Care Food Program reimburses child care providers for the cost of nutritious meals for children in child care programs. 276 3730542 0 Child Care Scholarships - The Council issued child care scholarships to providers to partially pay for the cost of child care for families who qualify. The vast majority of these were funded by a contract with Westchester County, and some were funded by the Council. 245 2622117 0 Cate Riley Scholarships provide cash assistance to those interested in becoming child care specialists and to child care providers to enhance their programs. 7 11250 0 Schedule I, Part I, Line 2 The Chief Financial Officer (CFO) and the Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particular project or activity are included in the budget to actual reports, to determine if all activities are on track to completion or if any budget modifications are needed, and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. Beginning in August of 2021 the Council participated in a child care scholarship program through the Westchester County Department of Social Services, in which the Council's resource and referral department reviewed applications for families for eligibility to receive child care subsidies based upon income and other criteria. Disbursements for both programs were done through the Council's finance department. X X 0 0 0 0 0 0 0 1 0 Kathleen Halas Executive Director 125422 0 48000 0 0 0 0 0 0 0 173422 0 117724 0 Schedule J, Part I, Line 3 The Board of Directors decides and approves by vote all compensation for the Executive Director. Schedule J, Part I, Line 7 The Board awarded a discretionary bonus payment to the Executive Director during the year. Form 990, Part VI, Section B, Line 11b The Chief Financial Officer (CFO) prepares a draft of the Form 990 and forwards it to the Council's independent auditors, the Board Treasurer, the Board Finance Committee, and the Executive Director for review and approval. Any questions are discussed and resolved and the CFO makes all changes and resubmits to the audit firm, the Board Treasurer, the Board Finance Committee, and the Executive Director for final approval and then approval by the full Board and signing by the Executive Director. All responses and documentation of preparation of the Form 990 are maintained in the CFO's office. The Form 990 often cannot be filed by the filing deadline, so the independent audit firm or CFO submits an automatic extension request to the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, CFO or any Board member, an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council over and above the interest of the Interested Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exist when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they relate to such director or officer which may represent a potential conflict of interest. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest and those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. Form 990, Part VI, Section B, Line 15 The Council's salary guidelines are updated every few years by the management team by: (1) factoring in cost of living adjustments since the previous salary increases; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Consensus is then reached by the management team on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The Council undertook a review and updated these guidelines in 2023, and salary adjustments were made at the beginning of 2024. Before the most recent salary increases, periodically over the past nine years, as fiscal conditions have allowed, there have been across the board increases to all salaries in an effort to make salaries more competitive. Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Extension applied for and granted