2023-11-15T23:05:22-07:00 2022-12-31 990 2022-01-01 822084235 SPITFIRE CLUB SPIT 7032393724 2202 Mount Vernon Avenue Suite 200 Alexandria VA 22301 Amanda Hazelwood Executive Director 7032393724 2023-10-13 1 1 11 1 AAL2 2022 2023-04-26 12:10:37Z Amanda Hazelwood 2202 Mt Vernon Avenue Suite 200 Alexandria VA 22301 212933 0 X www.thespitfireclub.org X 2018 VA The Spitfire Club is a charitable education organization whose mission is to enhance literacy and social-emotional skills, nurturing each Spitfire's love of reading, love of self, and love for Spitfires across all communities. The Spitfire Club operates through extracurricular book clubs that create demand for and build inclusive community around diverse, girl-positive books. The Spitfire Club offers out-of-school-time literacy and social-emotional education programming to Title I schools, affordable housing communities, community centers, and libraries, providing both the opportunity for educational support and exposure to life skills that participants may benefit from throughout their lives. 5 5 1 11 67 0 26994 212866 0 0 0 67 0 0 26994 212933 0 0 0 0 0 16257 0 0 833 35564 26557 35564 42814 -8570 170119 22444 192563 0 0 22444 192563 X The Spitfire Club is a charitable education organization whose mission is to enhance literacy and social-emotional skills, nurturing each Spitfire's love of reading, love of self, and love for Spitfires across all communities. The Spitfire Club operates through extracurricular book clubs that seek to create demand for and build inclusive community around diverse, girl-positive books. 1 1 25995 0 0 In 2022, The Spitfire Club's flagship book club program served 158 unique girls aged 6-11 years old, distributed over 1,000 books, and delivered over 195 hours of live, in-person programming to Spitfire Club participants. Participants reported reading 14,445 books throughout 33 weeks of programming. All programming was executed in service of The Spitfire Club's mission to nurture each Spitfire's love of reading, love of self, and love for girls across all communities. 3051 0 0 The Spitfire Club launched a new small-group mentorship program in the fall of 2022, mobilizing two volunteers from the community and two staff members to read with and mentor groups of four to five Spitfire Club participants from one cohort of 17 fourth and fifth graders. Volunteer mentors dedicated over 18 hours to this program and continued to volunteer for the duration of the 2022-2023 school year. 0 0 0 In partnership with a local public library, The Spitfire Club licensed curriculum and loaned necessary materials for librarians to build their own Spitfire Clubs that are free and open to the public. This program was offered at no cost to the library. This program was facilitated by the library's Children's Services Librarian and two youth volunteers, who delivered 18 weeks of Spitfire Club programming to over 40 participants across two cohorts. Iterating upon lessons learned from each term of programming, the Spitfire Club developed and tested three units of programming that can be licensed to other interested agencies in the future. 0 0 0 29046 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 1 1 0 0 0 0 0 0 0 0 X 5 5 0 0 1 0 0 0 0 1 1 0 0 1 1 1 1 0 0 1 0 0 KY MD MN RI VA X X X Supporting Strategies 5712529942 1727 King Street Suite 300 Alexandria VA 22306 Dr Saunji D Fyffe Chair 3 0 X X 0 0 0 Kelly Griffin Vice Chair 3 0 X X 0 0 0 Marcus Stewart Treasurer 3 0 X X 0 0 0 Misty Leigh Dameron Secretary 2 0 X X 0 0 0 Lorraine Rios Beauchamp Director 1 0 X 0 0 0 Danielle Robinson Director 1 0 X 0 0 0 Amanda Hazelwood Executive Director 40 0 X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 212866 0 212866 0 67 0 67 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 212933 0 67 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13824 13824 0 0 0 0 0 0 1407 407 1000 1026 1026 2200 2200 1200 1200 372 363 9 4899 219 4399 281 2550 2550 31 31 338 312 26 1832 1832 Books and Supplies for Programming 12339 12339 0 0 Merchant Service Fees 517 0 0 517 Taxes 279 0 279 0 42814 29046 12935 833 20394 35739 50989 2050 105835 22444 192563 0 0 X 22546 11437 -102 181126 22444 192563 22444 192563 170119 0 0 0 0 0 X 0 0 0 X 3643 16369 36351 26994 212867 296224 0 0 0 0 0 0 0 0 0 0 0 0 3643 16369 36351 26994 212867 296224 177033 119191 67 67 0 0 0 0 296291 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED Form 990, Part III, Line 2 The Spitfire Club initiated two new pilot programs that complement the organization's mission in 2022. The first is a small-group mentorship pilot, where volunteers from the community read with and mentored groups of four to five Spitfire Club participants from one cohort of fourth and fifth graders. The second new program tested a licensed distribution model that buildt the organization's capacity to share curriculum and materials with outside agencies (libraries, schools, etc), who implement Spitfire Club programming independent of Spitfire Club staff facilitation. Form 990, Part III, Line 3 In 2022, The Spitfire Club returned to its original in-person program model and ceased offering live online programming via Zoom. In response to the COVID-19 pandemic, Spitfire enrolled 117 unique participants in online programming and equipped each participant with all materials needed in order to participate, as well as new books to keep for their home libraries, beginning in June of 2020 and concluding in December of 2021. Form 990, Part VI, Section A, Line 4 ARTICLE I - Board of Directors: Original Section 1b was deleted, removing requirements on a director's age, citizenship, and residency. New Section 1b states that the Executive Director serves as an ex officio director, that the board may appoint up to two more ex officio directors, and that no ex officio director may vote in board matters. Section 2a was amended to alter a director's term from two years to three years. Section 7 removes the option of notifying directors of a meeting by mail and revises to notifying directors of a meeting through electronic communication. Section 7 also states that notice of a meeting must be given seven days in advance, rather than two days. Section 10 states that board business may be decided by a majority vote in meetings where there is a quorum, rather than a two-thirds majority vote. Section 12 has been revised to state the Board of Directors will maintain a standing executive committee composed of the Chair, Vice Chair, Secretary, and Treasurer. ARTICLE II - Officers: Section 2 was revised to include officer terms and term limits. The bylaw now states that officers serve for a period of three years and until a successor has been elected or appointed, and that any officer may serve no more than three consecutive terms in the same office. The policy also states that a majority vote of the board can remove an officer from their position, revised from a two-thirds majority vote. Section 3 revises all mention of the "President" to say "Executive Director". The original Section 4 was deleted, eliminating the officer role of "President," transferring the responsibilities of this role to the Executive Director in new Section 8 (more below). The new Section 3 creates the officer role of "Vice Chair." Section 3 states "The Vice Chair shall, in the absence of the Chair, preside at all meetings of the Directors of the Organization and of the Executive Committee." New Section 8 creates the role of Executive Director, states that the Executive Director acts as Chief Executive Officer of the organization, and serves as an ex officio member of the board, without voting rights. The responsibilities of the Executive Director reflect the original description of the President in former Section 4. ARTICLE V - Miscellaneous: Section 2 is revised to state that Directors do not receive compensation except in the case of "reasonable advancement or reimbursement of expenses incurred in the performance of their duties." The policy states that officers appointed by the board "may receive compensation as shall be authorized by the Board of Directors." NEW ARTICLE VI - Amendment: States that "Any provision of these Bylaws may be added to or amended or repealed by the Board of Directors at any meeting of the Board of Directors, upon the vote of at least a two-thirds majority of all directors; provided, however, that any amendment which changes any quorum requirement or the vote required by any provision of these Bylaws shall require a unanimous vote of all Directors." Form 990, Part VI, Section B, Line 11b The Spitfire Club's Executive Director completed the 990 with oversight and counsel from the organization's Treasurer. The Spitfire Club Board received a draft of the 990 ahead of its official meeting. During this meeting, the 990 was discussed and approved. The Executive Director submitted the approved 990 and circulated a copy of this document to the Board of Directors. Form 990, Part VI, Section B, Line 12c While the Board of Directors did make a number of decisions on behalf of the organization, there were no potential conflicts and therefore the Conflict of Interest policy did not require enforcement. Form 990, Part VI, Section B, Line 15 The Chair and Vice Chair of the Spitfire Club Board of Directors review the Executive Director's performance annually. In 2022, the Executive Director served in a voluntary capacity. The Board allocated funding to the Executive Director's compensation in the budget for the 2023 fiscal year. Directors serve in a voluntary capacity and therefore do not require independent review of their compensation. The Executive Director oversees staff evaluation and compensation, bound by the annual budget, which is adopted by the Board. Form 990, Part VI, Section C, Line 19 The organization's governing documents, conflict of interest policy, and financial statements are available upon request. The Spitfire Club's 2022 gross receipts exceeded the maximum threshold for the 990-EZ, so the Spitfire Club requested an automatic extension in spring of 2023 in order to have sufficient time to complete the full form 990.