2023-05-09T08:57:25-05:00 2022-12-31 540618213 HANTZMON WIEBEL LLP PO BOX 1408 CHARLOTTESVILLE VA 22902 990 2022-01-01 815011713 GARTH ROAD PRESERVATION INC GART 4342939501 P O BOX 4606 CHARLOTTESVILLE VA 22905 JOHN G MACFARLANE III PRESIDENT 4342939501 2023-05-08 1 JOHN MACFARLANE III XXX-XX-XXXX 0 MATTHEW J DEAN P00961509 4342962156 2 AAL1 IAL1 2022 2023-04-26 12:10:37Z SAVE FOXFIELD RACES JOHN G MACFARLANE III P O BOX 4606 CHARLOTTESVILLE VA 22905 1782407 0 X WWW.FOXFIELDRACES.COM X 2017 VA FOSTER CONSERVATION OF OPEN SPACE USING STEEPLECHASE RACING TO SUPPORT LOCAL PHILANTHROPY 3 3 4 83 0 0 627339 599023 296716 1114459 -437 800 20544 39292 944162 1753574 50000 102629 0 0 173315 218071 0 0 103758 448919 1111287 672234 1431987 271928 321587 666293 987977 0 0 666293 987977 X THE MISSION OF THE ORGANIZATION IS: - TO FOSTER THE CONSERVATION OF OPEN SPACE AND OUR COUNTRYSIDE. - TO FOSTER AND CELEBRATE THE TRADITIONS OF VIRGINIA STEEPLECHASE RACING. - TO USE THESE FUNCTIONS TO SUPPORT BENEVOLENCE IN OUR COMMUNITY.TO FULFILL THIS MISSION AND TO LAUNCH FOXFIELD INTO ITS NEW ERA, THE BOARD OF DIRECTORS HAS PRIORITIZED THE FOLLOWING STRATEGIC INITIATIVES: - THE RACE: ESTABLISH THE FOXFIELD RACES AS ONE OF THE PREMIER RACES IN THE NATIONAL STEEPLECHASE ASSOCIATION - SAFETY: CREATE A RACE DAY THAT IS SAFE, ACCESSIBLE AND COMMUNITY ORIENTED - INFRASTRUCTURE: INVEST IN PROPERTY INFRASTRUCTURE IMPROVEMENTS - SPONSORSHIPS: EXPAND AND IMPROVE SPONSORSHIP OPPORTUNITIES THROUGH THE CREATION OF A HIGHER LEVEL EXPERIENCE 0 0 155279 102629 ESTABLISH AND SUPPORT A LONG-TERM PHILANTHROPIC PARTNERSHIP: GARTH ROAD PRESERVATION SUPPORTED CAMP HOLIDAY TRAILS WITH A $53,000 CASH DONATION AND HABITAT FOR HUMANITY WITH A $50,000 CASH DONATION AND HELPED SPREAD THE MISSIONS OF BOTH TO THE FOXFIELD COMMUNITY. 1017781 RUN THE SPRING AND FALL FOXFIELD RACES IN LINE WITH THE STEEPLECHASE TRADITION IN ALBEMARLE COUNTY. THE SUCCESSFUL RACES ARE REQUIRED WITHIN THE AGREEMENT TO MAINTAIN THE OPEN SPACE AND SUPPORT THE PHILANTHROPIC AIMS OF THE ORGANIZATION. 96598 IMPROVE, MAINTAIN AND CONSERVE THE FOXFIELD PROPERTY AND ITS OPEN SPACE. AN IRRIGATION SYSTEM WAS INSTALLED, AND THE PROPERTY HOSTED SEVERAL COMMUNITY EVENTS IN ACCORDANCE WITH THE EASEMENT AND IN LINE WITH THE MISSION TO GIVE BACK TO THE COMMUNITY. 1269658 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 27 0 4 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 3 3 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 0 1 0 0 0 VA X X FORWARD FINANCIAL INTELLIGENCE 4342140772 922 9 1/2 STREET NE CHARLOTTESVILLE VA 22902 JOHN G MACFARLANE III PRESIDENT 1.00 X X 0 0 0 LANDON HILLIARD DIRECTOR 1.00 X 0 0 0 HARRY BURN TREASURER 1.00 X X 0 0 0 KELSEY COX EXECUTIVE DIRECTOR 45.00 X 87118 0 0 87118 0 0 0 0 0 0 0 599023 5234 599023 TICKET AND TENT SALES 713990 931939 931939 SPONSORSHIPS 713990 163400 163400 PROGRAMS & ADVERTISING 713990 16910 16910 VENDOR INCOME 713990 2210 2210 1114459 800 800 18700 0 18700 18700 18700 49425 28833 20592 20592 1753574 1135051 0 19500 102629 102629 87119 60983 13068 13068 94650 85185 9465 21416 17132 2142 2142 14886 11908 1489 1489 975 975 11182 11182 99667 84717 14950 7946 5562 1192 1192 6000 4200 900 900 50346 35242 7552 7552 12430 12430 27992 19594 4199 4199 RACE COSTS 427971 394091 33880 PRIZE MONEY 248320 248320 TICKETING COSTS 76008 76008 GROUNDS MAINTENANCE AND 71598 71598 70852 40059 15872 14921 1431987 1269658 58571 103758 530552 742805 171041 24324 43364 146717 92377 98455 666293 987977 0 0 X 0 0 0 0 666293 987977 666293 987977 666293 987977 321587 97 0 X 0 0 0 X 114084 60050 659168 627339 496764 1957405 114084 60050 659168 627339 496764 1957405 856879 1100526 18014 19500 37514 1994919 1251416 0.55170 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 99268 99268 71773 24324 47449 146717 1 GREATER CHARLOTTESVILLE HABITAT FOR HUMANITY 967 2ND ST SE CHARLOTTESVILLE VA 22902 541574925 501(C)3 50000 0 UNRESTRICTED OPERATING SUPPORT CAMP HOLIDAY TRAILS 400 HOLIDAY TRAILS LANE CHARLOTTESVILLE VA 22902 540922028 501(C)3 51629 0 UNRESTRICTED OPERATING SUPPORT PART I, LINE 2: AS PART OF ITS MISSION, THE ORGANIZATION SUPPORTS LOCAL NON-PROFIT ORGANIZATIONS. CONTRIBUTIONS TO THESE ORGANIZATIONS ARE FOR GENERAL OPERATING SUPPORT AND ARE NOT CONSIDERED RESTRICTED. THE ORGANIZATIONS PERFORMS DUE DILLIGENCE ON DONEE ORGANIZATIONS TO ENSURE THE FUNDS WILL BE USED FOR LEGITIMATE CHARITABLE PURPOSES. HOWEVER, FORMAL REPORTING FROM THE DONEE ORGANIZATION IS NOT REQUIRED. FORM 990, PART VI, SECTION B, LINE 11B A COPY OF THE ORGANIZATION'S FORM 990 IS PROVIDED TO THE BOARD OF DIRECTORS FOR REVIEW PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12C THE ORGANIZATION REQUIRES OFFICERS, DIRECTORS, AND KEY EMPLOYEES TO DISCLOSE RELATIONSHIPS THAT MAY GIVE RISE TO A CONFLICT OF INTEREST. OFFICERS, DIRECTORS, AND KEY EMPLOYEES FORMALLY SIGN TO ACKNOWLEDGE THEIR RECEIPT OF THE CONFLICT OF INTEREST POLICY WHEN THEY BEGIN THEIR SERVICE WITH THE ORGANIZATION. ANNUALLY, THESE INDIVIDUALS ARE REQUIRED TO CONFIRM THAT THEY HAVE NO RELATIONSHIPS THAT WOULD GIVE RISE TO A CONFLICT OF INTEREST. FORM 990, PART VI, SECTION C, LINE 18 THE ORGANIZATION'S FORM 1023 AND FORM 990 ARE AVAILABLE FOR PUBLIC INSPECTION UPON REQUEST. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION'S GOVERNING DOCUMENTS ARE AVAILABLE FOR PUBLIC INSPECTION UPON REQUEST. SCHEDULE R, PART 1 FOXFIELD RACING, LLC IS A DISREGARDED ENTITY FORMED TO OPERATE THE FOXFIELD RACES. THE BOARD OF MANAGERS OF FOXFIELD RACING, LLC HAVE AN INTEGRAL ROLE IN THE ORGANIZATION AND OPERATION OF THE BI-ANNUAL RACES AND DO NOT RECEIVE COMPENSATION. THE BOARD OF MANAGERS OF FOXFIELD RACING, LLC IS AS FOLLOWS: REYNOLDS COWLES - PRESIDENT JACK SANFORD - VICE PRESIDENT ANN HORNER - TREASURER LOCKE OGENS - SECRETARY JOHN MACFARLANE - MEMBER REPRESENTATIVE STEVE BOWERS - MEMBER CYNTHIA LORENZONI - MEMBER ZACHARY MILLER - MEMBER NORA SEILHEIMER - MEMBER KENNY WHEELER - MEMBER FOXFIELD RACING LLC PO BOX 4606 CHARLOTTESVILLE VA 22905 815011713 HOST STEEPLECHASE RACE VA 1753574 987977 GARTH ROAD PRESERVATION