2023-11-15T17:19:05-06:00 2022-12-31 420714325 RSM US LLP 30 S Wacker Drive Ste 3300 Chicago IL 606063392 990 2022-01-01 351475847 USA Track & Field Inc USAT 3177134651 130 East Washington Street 800 Indianapolis IN 46204 Sara Reese Chief Finance Officer 3177134651 2023-11-15 1 Sara Reese XXX-XX-XXXX 1 Rebekuh Eley P01247672 3126343400 2023-11-15 2 AAL1 IAL1 2022 2023-04-26 12:10:37Z Max Siegel 130 East Washington Street 800 Indianapolis IN 46204 41775210 0 5062 X www.usatf.org X 1979 IN USA Track & Field drives competitive excellence and popular engagement in the sport of track and field, long distance running and race walking. Activities include providing support programs and competitive opportunities for elite and emerging athletes and education and participation opportunities for all Americans, from youth to masters. 20 20 97 13000 1284579 1220684 5924673 7946155 26162724 27571192 391413 180236 1197980 2243984 33676790 37941567 7244762 9727832 0 0 9664060 8919378 0 0 0 17226686 26016993 34135508 44664203 -458718 -6722636 46078915 34268043 37545596 33670050 8533319 597993 X USA Track & Field drives competitive excellence and popular engagement in the sport of track and field, long distance running and race walking. The mission of USA Track & Field is to foster sustained competitive excellence in elite athletes representing the United States in international competition, and interest and participation in the sport in the United States for all ages. 0 1 26771413 9727832 23068887 Elite athlete competitions: provide domestic and international competitive opportunities for American elite track and field athletes. Typically stage more than 100 national championships across all disciplines of our sport in the United States. Typically stage 5-10 domestic non-championship elite track and field competitions. Field elite teams to represent the United States in approximately 20 international competitions, including world championship and Olympic events. Typically provide competitive opportunities and related travel and housing to approximately 350 elite track and field athletes. The objective of competitive opportunities is to provide competitive training for our athletes and increase the visibility for the sport to the general public. Fulfills all five of USATF's stated purposes as stated in the bylaws: development, management, performance, marketing and diversity. 3552235 0 2075078 Athlete support and development: typically provide developmental support to more than 700 developing and emerging elite athletes through a variety of programs: developmental competitive opportunities at approximately 10 events; direct support to 95-100 coaches coaching 200 of the most elite athletes; coaching education programs for all disciplines online and at nearly 50 in-person and virtual sessions reaching hundreds of coaches; sport science and medicine studies conducted and shared throughout the track and field community; anti-doping education and testing support for athletes; and anti-doping and healthy lifestyle community outreach reaching tens of thousands of children in their schools. The objective of these programs is to continually identify, educate and develop athletes from youth through their growth and development to elite or recreational athletes. Fulfills all five of USATF's stated purposes as stated in the bylaws; development, management, performance, marketing and diversity. 2849651 0 2192133 Grass roots and member-based programs: USATF has more than 100,000 members served through a variety of programs. Membership fulfillment includes sport accident insurance, membership publications, membership cards, retailer discounts and other benefits. Typically, our sanction program provides liability insurance to over 9,500 events with more than 7,000,000 participants of all ages and abilities. Our annual meeting provides membership an opportunity to strategize for the continued success of the sport, plan our volunteer-based programs and vote on certain organizational changes. Grass roots programs include support of training and competition for thousands of youth through our junior Olympic and youth athletics track and field meet series. Grass roots also encompasses support for training, development, marketing and competitive opportunities for adults of all ages and abilities through our long distance running and masters programs. Fulfills all five of USATF's stated purposes as stated in the bylaws: development, management, performance, marketing and diversity. 33173299 1 1 0 0 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 1 0 1 0 0 0 0 1 1 1 0 0 0 1 0 0 0 0 1 0 0 0 1 0 0 0 0 1 794 0 1 97 1 1 1 0 0 0 0 0 0 0 0 0 1 0 X 20 20 0 0 1 0 1 1 1 1 0 0 1 1 1 1 1 1 1 1 1 0 0 IN X X Sara Reese 3177134651 130 East Washington Street No 800 Indianapolis IN 46204 Max Siegel Chief Executive Officer 60.00 0.00 X 1258999 0 48770 Renee Washington Chief Operating Officer 60.00 0.00 X 594933 0 43053 Norm Wain Genl Counsel/Chief of Bus. Affairs 50.00 0.00 X 266916 0 61470 Sarah Hollis Chief of Marketing & Revenue 55.00 0.00 X 322053 0 39107 Sara Reese Chief Finance Officer 60.00 0.00 X 274055 0 52365 Adam Schmenk Chief Content Officer 40.00 0.00 X 244989 0 35796 Robert Chapman Chief Sports Sci & Med 40.00 0.00 X 225000 0 20462 Aretha Thurmond Chief of Athlete Svcs & Intl Teams 40.00 0.00 X 177385 0 38791 Jeremy Fischer Director, Lead Coach at EATC 40.00 0.00 X 170545 0 17951 Sarah Austin Senior Corp Counsel 40.00 0.00 X 144622 0 17999 Scott Galbreth Director IT 40.00 0.00 X 128822 0 26805 Kristopher Mack Coach at EATC 40.00 0.00 X 126637 0 28988 John Dagata Coach at EATC 40.00 0.00 X 112367 0 19548 Vin Lananna President/Vice Chair 10.00 0.00 X X 0 0 0 Michael Conley Chair 10.00 0.00 X X 0 0 0 Willie Banks Director 5.00 0.00 X 0 0 0 Amy Begley Director 5.00 0.00 X 0 0 0 Dolf Berle Director 5.00 0.00 X 0 0 0 Jerry Canning Director 5.00 0.00 X 0 0 0 Michelle Carter Director 5.00 0.00 X 0 0 0 Jim Estes Director 5.00 0.00 X 0 0 0 Mitchell Garner Director 5.00 0.00 X 0 0 0 Allen Johnson Director 5.00 0.00 X 0 0 0 Kristie Killough-Ali Director 5.00 0.00 X 0 0 0 Len Krsak Director 5.00 0.00 X 0 0 0 Erik Kynard Director until 5/5/22 5.00 0.00 X 0 0 0 Nicole Leach Director 5.00 0.00 X 0 0 0 Will Leer Director 5.00 0.00 X 0 0 0 Chris Pasko Director 5.00 0.00 X 0 0 0 Norine Richardson Director 5.00 0.00 X 0 0 0 Wallace Spearmon Director until 5/5/22 5.00 0.00 X 0 0 0 Kendall Spencer Director 5.00 0.00 X 0 0 0 Mori Taheripour Director 5.00 0.00 X 0 0 0 Rick Wade Director 5.00 0.00 X 0 0 0 Ryan Wilson Director 5.00 0.00 X 0 0 0 Tim Weaver Secretary 5.00 0.00 X 0 0 0 Kenneth Taylor Treasurer 5.00 0.00 X 0 0 0 4047323 0 451105 16 0 1 0 Carr Hughes Productions 393 Church St Saratoga Springs NY 12866 TV Production Services 2257428 Bevilacqua Helfant Ventures 60 E 42nd St New York NY 10165 Media & Commercial Rights Advisory 937500 JHE Production LLC dba CSM Production 6427 Saddle Creek Ct Harrisburg PA 28075 Event Production Services 535586 King & Spalding LLP 1180 Peachtree Street NE Suite 1600 Atlanta GA 30309 Legal Services 300973 Rock Solid dba Rock It Cargo 5343 West Imperial Highway Suite 90 Los Angeles CA 90045 Shipping & Logistics 271926 17 1064220 6881935 1107549 7946155 Sponsorships & Royalties 813990 23303981 22504755 799226 Membership Fees 813990 2192133 2192133 Sanction Fees 524298 1059314 1059314 Event Rights, Entries, Tickets 711219 1015764 1015764 27571192 309112 309112 3533 3533 2768554 2897430 -128876 -128876 -128876 1186472 936213 250259 -235094 485353 Media Revenue 900099 1464786 1464786 525406 525406 1990192 37941567 26536872 1284579 2173961 X 109000 109000 9095939 9095939 522893 522893 4487178 2084605 2402573 3401191 2097649 1303542 195369 195369 405172 405172 430468 430468 437678 437678 175830 175830 66339 66339 12598468 11266504 1331964 8946 8946 568494 413199 155295 1059255 1059255 678191 678191 2969331 1566114 1403217 202232 199227 3005 500293 500293 59711 59711 1720836 1503143 217693 US Olympic Direct Athle 1910000 1910000 Team Gear & Equipment 1893177 1893177 Events 266692 242170 24522 901520 269679 631841 44664203 33173299 11490904 0 1692172 1033807 13401087 1803050 2039950 849217 952730 405347 1717789 3962862 1862238 1774838 1137863 946430 121176 191433 10983906 9903723 13307867 14343766 46078915 34268043 7292788 4667544 8733048 7516311 7424514 6193812 14095246 15292383 37545596 33670050 X 8316964 384221 216355 213772 8533319 597993 46078915 34268043 -6722636 -1212690 0 X 0 0 0 X 6692041 5608959 5507256 5924673 7946155 31679084 24590283 26794118 24619308 26583284 27308898 129895891 31282324 32403077 30126564 32507957 35255053 161574975 0 20284386 20639666 21012307 20736450 18255207 100928016 20284386 20639666 21012307 20736450 18255207 100928016 60646959 374419 248596 204624 198675 312645 1338959 0 0 315968 825869 1220684 2362521 374419 248596 520592 1024544 1533329 3701480 1623727 1682555 571230 1049636 1990192 6917340 33280470 34334228 31218386 34582137 38778574 172193795 0.35220 0.34740 0.02150 0.01860 X Schedule A, Part III, Line 12, Explanation of Other Income: Media Revenue - 2018 Amount: $ 381,226. 2019 Amount: $ 268,631. 2020 Amount: $ 107,992. 2021 Amount: $ 941,520. 2022 Amount: $ 1,464,786. Miscellaneous Revenue - 2018 Amount: $ 1,242,501. 2019 Amount: $ 1,413,924. 2020 Amount: $ 463,238. 2021 Amount: $ 108,116. 2022 Amount: $ 525,406. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 114918 114918 0 364436 275178 89258 249879 184886 64993 408630 371448 37182 191433 Deferred Sponsorship Commission Expenses 12581189 Cash Advances 2654 Right of Use Asset 1759923 14343766 Accrued Sponsorship Commission Expenses 13435073 Lease Liability 1857310 15292383 1 Europe (Including Iceland & Greenland) 0 0 Program Services Prize Money 23450 Europe (Including Iceland & Greenland) 0 0 Program Services Accreditation Services 32146 Europe (Including Iceland & Greenland) 0 0 Program Services Facility Rental 1746 Europe (Including Iceland & Greenland) 0 0 Program Services Consultant Services 48750 Europe (Including Iceland & Greenland) 0 0 Program Services Event Support, Promotion & Production Services 260000 North America 0 0 Program Services Prize Money 20000 North America 0 0 Program Services Web Services 1708 Sub-Saharan Africa 0 0 Program Services Prize Money 4000 Central America and the Caribbean 0 0 Program Services Event Flights & Housing 82468 Central America and the Caribbean 0 0 Program Services Event Support Services 20000 East Asia and the Pacific 0 0 Program Services Event Support Services 11000 Europe (Including Iceland & Greenland) 0 0 Program Services Coaching Stipends 9300 South America 0 0 Program Services Prize Money 2275 Central America and the Caribbean 0 0 Program Services Prize Money 27875 East Asia and the Pacific 0 0 Program Services Prize Money 8175 0 0 0 0 0 0 391800 161093 552893 Prize Money Europe (Including Iceland & Greenland) 18 23450 Check/ACH/Wire 0 Coaching Stipends Europe (Including Iceland & Greenland) 131 9300 Check/ACH/Wire 0 Prize Money North America 13 20000 Check/ACH/Wire 0 Prize Money Sub-Saharan Africa 1 4000 Check/ACH/Wire 0 Prize Money South America 2 2275 Check/ACH/Wire 0 Prize Money Central America and the Caribbean 13 27875 Check/ACH/Wire 0 Prize Money East Asia and the Pacific 9 8175 CHeck/ACH/Wire 0 0 0 0 0 0 0 Part I, Line 2: Individual departments are responsible for budgeting for and monitoring grants, prize payments, and other support and requirements given from their area. Prize money is based on athletic performance and on official results of each event. Finance separates these payments in the accounting system and tracks against the budget. Both the budget and the payment go through the normal payment review process after being vetted by the department. Part III Accounting Method: 1 Star Athletics LLC - S Corp 9100 Conroy Windemere Rd Windemere FL 34786 462750880 45000 0 Coaching stipends & coaches medal awards Start to Finish Inc 5610 Carpenter Ave Valley Village CA 91607 364912899 42000 0 Coaching stipends Hurdle Mechanic - S Corp 10725 Vista Heights Blvd Fort Worth TX 76108 827664813 11000 0 Coaching stipends & coaches medal awards T&H Media LLC - P 1920 Adelicia St 300 Nashville TN 37212 881632341 6000 0 Athlete marketing program stipends 0 4 Athlete prize money 670 2521166 Travel costs & support for volunteers, committees, meet mgmt, officials 1500 2169000 Actual Cost/Receipt Travel costs & support paid directly on behalf of or reimbursed to volunteer, committees, officials, and meet mgmt Athlete payments/stipends world championship team 141 1057500 Coaching stipends 90 748000 Athlete travel funding 217 406580 Travel cost for athletes 400 312467 1110597 Actual Cost/Receipt Travel costs paid directly on behalf of or reimbursed to athletes Athlete medical reimbursements 112 172610 Coaches medal awards 30 140500 Honoraria 50 134396 International competitive opportunity grants 54 108000 Officials & meet mgmt stipends 266 85400 Athlete marketing stipends 56 39250 Athlete of the week stipends 28 15500 Coaching education grants 31 14627 Youth travel grants (mark springer grants) 9 13500 Athlete marketing provided travel 8 12466 Actual Cost Travel provided for program athlete participants Altitude training grants 1 8000 NACAC grants 8 8000 Cross country travel grants 8 5700 Athlete & high performance stipends 7 4050 Young official grants 7 3500 Volunteer travel grants 2 3350 Team staff travel stipends 15 1780 Part I, Line 2: Individual departments are responsible for budgeting for and monitoring grants, prize payments, and other support. Grant requirements are determined by the departments and are documented. Prize money is based on athletic competition and is based on official place finishes. Finance separates these payments in the accounting system and tracks them against the budget. Both the budget and the payment are processed through normal payment review process after being approved by the applicable department. X X 1 1 X X X 1 1 0 0 0 0 0 1 0 Max Siegel Chief Executive Officer 708999 0 0 0 550000 0 17500 0 31270 0 1307769 0 0 0 Renee Washington Chief Operating Officer 384933 0 210000 0 0 0 19500 0 23553 0 637986 0 0 0 Norm Wain Genl Counsel/Chief of Bus. Affairs 249416 0 17500 0 0 0 26982 0 34488 0 328386 0 0 0 Sarah Hollis Chief of Marketing & Revenue 246670 0 75383 0 0 0 24844 0 14263 0 361160 0 0 0 Sara Reese Chief Finance Officer 239055 0 35000 0 0 0 25000 0 27365 0 326420 0 0 0 Adam Schmenk Chief Content Officer 224989 0 20000 0 0 0 22550 0 13246 0 280785 0 0 0 Robert Chapman Chief Sports Sci & Med 200000 0 25000 0 0 0 16750 0 3712 0 245462 0 0 0 Aretha Thurmond Chief of Athlete Svcs & Intl Teams 167385 0 10000 0 0 0 16750 0 22041 0 216176 0 0 0 Jeremy Fischer Director, Lead Coach at EATC 133592 0 0 0 36953 0 7246 0 10705 0 188496 0 0 0 Sarah Austin Senior Corp Counsel 134622 0 10000 0 0 0 12467 0 5532 0 162621 0 0 0 Scott Galbreth Director IT 122822 0 6000 0 0 0 10865 0 15940 0 155627 0 0 0 Kristopher Mack Coach at EATC 97376 0 0 0 29261 0 10982 0 18006 0 155625 0 0 0 Part I, Line 1a Health or Social Club dues are provided for the CEO of the organization. The amounts are not included in taxable income since the dues are paid for the business purpose of the membership/facility. First class or charter travel - Chief Executives with three years of service - all travel is business related and not included in the taxable income of the employees. Part I, Lines 4a-b The following individuals received severance payments in 2022: Jeremy Fischer $36,953 Kris Mack $29,261 John Dagata $24,348 Terms and conditions of the severance agreements are available to the Internal Revenue Service upon request. The CEO and COO have written compensation plans which are described in IRC Section 457(f). Amounts reported as taxable income or accrued for future payment are included in Part II. Part I, Line 7 Performance bonuses are determined at year end by the CEO and COO with input from Department heads. Max Siegel CEO See Part V X 952730 405347 0 1 1 405347 Schedule L, Part II, Column C: An amount receivable from Max Siegel was recorded in 2021 for the payment of payroll taxes on a distribution of formerly deferred compensation that had been in escrow and was reflected in the audited 2021 financial statements. The deferred compensation agreement, the escrow agreement and the amount receivable were all known and agreed to by the Board of Directors. A note receivable was prepared in 2022 by outside counsel for the entire length of the receivable agreement. The payment terms have been satisfied to date with final payment to be made on or before February 28, 2024. X Athletic Merchandise 1 872390 Donor Cost Basis X Airline Certificates 3 125577 Donor Cost Basis X Training Center Usage 1 62500 Donor Cost Basis X Hotel Room Nights 1 23541 Donor Cost Basis X Lodging 7 23541 Donor Cost Basis 0 0 0 0 Part I, Column (b): Column b is the number of contributors. Form 990, Part III, line 3 USATF discontinued its residence program at the Chula Vista Elite Athlete Training Center in Chula Vista, CA in 2022. This resulted in the 4 full-time coaches and one certified athletic trainer employed by USATF to operate from the center being terminated on September 30, 2022. USATF reinstated its summer internship program in full in 2022 after allowing only partial participation in the previous years as a result of COVID and the related impact. Form 990, Part VI, Section A, line 4 Modifications to the Bylaws and Regulations as approved by the delegates at the 2022 Annual Meeting included updates to Article 10 - Officers and their Duties to clarify Presidential appointments and timing of approval as well as officer elections, requirements and term limits. Modifications to Article 11 - Board of Directors clarified terms and core qualifications of board of directors candidates as well as the nominating process. Modification of Article 21 Amendments added language on the adoption of amendments, temporary and otherwise. Several temporary amendments were approved by the board of Directors in 2022 which included specifying Athlete Advisory Committee delegate weighted voting percentages; board chair and president term limits and updating and expanding the conflict of interest reporting policy. Form 990, Part VI, Section A, line 6 USATF has the following members: individuals, clubs/organizations, national sports organizations, and other constituencies. Form 990, Part VI, Section A, line 7a The President shall be elected for four years at each annual meeting of USATF following the summer in which the Olympic Games are originally scheduled to be held. This is a four year term that shall commence January 1 and shall end on December 31. The term limit is eight consecutive years unless an individual fills a vacancy or otherwise serves a Board term of less than two year, such shortened term shall not count towards the eight year limitation. However, if the remaining term is between two and four years, then the shortened terms shall count as a four year term towards the eight year limitation. Form 990, Part VI, Section A, line 7b A. General provisions: Amendments shall be considered by USATF as follows: 1. Bylaws and Operating Regulations: Amendments to the Bylaws and Operating Regulations shall be considered at the Annual Meeting of USATF in every odd-numbered year; 2. Rules of Competition: Amendments to the Rules of Competition shall be considered at the Annual Meeting of USATF in every even-numbered year; 3. Bylaws and Operating Regulations: Amendments to the Bylaws and Operating Regulations shall occur when: a. A two-thirds (2/3) vote of those delegates present and voting; b. A two-thirds (2/3) vote of Board's total membership (except as otherwise noted), as the case may be set forth in this Article, c. Amendments to the Bylaws and Operating Regulations under the following articles or regulations must be amended by delegate vote as described in Paragraph A(3)(a): a. Article 6 (Associations) b. Article 7 (Delegates and their Selection to Meetings) c. Article 8 (Meetings of USATF) d. Article 9 (Voting) e. Article 10 (Officers and their Duties) f. Article 11 (Board of Directors) g. Article 14 (Disciplinary Authority and Grievances), Paragraph D (Opportunity to Participate) h. Article 14 (Disciplinary Authority and Grievances), Paragraph E (Hearing Rights of Persons or Entities Charged) i. Article 16 (Opportunity to Participate in Certain International Athletic Competitions) j. Article 17 (WA and USOPC Representation), Paragraphs A-H only k. Article 21 (Amendments) l. Regulation 4 (Representation) m. Regulation 6 (Clubs) n. Regulation 7 (Association Matters) o. Regulation 11 (Committees) p. Regulation 12 (High Performance Division) q. Regulation 13 (Long Distance Running) r. Regulation 14 (General Competition Division) s. Regulation 15 (Youth Division) t. Regulation 16 (Administrative Division); or d. The Board and the Law & Legislation Committee shall review prior to submission for vote any amendment to the Bylaws and Operating Regulations proposed pursuant to Article 21 to ensure compliance with Articles 3(B)(14) and (15), as well as all applicable laws. 4. Competition Rules: Amendments to the Rules of Competition shall require a majority vote of delegates present and voting; 5. Notice: National Office Management shall give notice to the membership through an email blast, and to the Board, committee chairs, members of the Law & Legislation and Rules Committees, and Association presidents, via individual emails June 1, requesting proposed amendments to the Bylaws, Operating Regulations, and Rules of Competition (whichever is appropriate) noting the date on which the proposed changes are due. 6. Posting: Proposed amendments to the Bylaws, Operating Regulations, and Rules of Competition shall be posted on the USATF website at least 30 days prior to the Annual Meeting. National Office Management shall electronically notify members of the posting of the proposed amendments; 7. Board Proposal: To act upon proposals by the Board of Directors. B. Exceptions: Notwithstanding Paragraph A, above, amendments may be considered at any USATF meeting in any of the following circumstances: 1. Tabled amendments: To act on a tabled amendment proposal proposed at the immediately previous USATF Annual Meeting; 2. Conformity with the law: To make the Bylaws, Operating Regulations, or Rules of Competition conform with federal or local law or regulation; 3. Conformity with WA/IOC/USOPC: To make the Bylaws, Operating Regulations, or Rules of Competition conform with WA, IOC, USOPC, or WMA rules or requirements; 4. Uniformity: To make the Bylaws, Operating Regulations, and Competition Rules conform with each other; 5. Doping controls: To consider doping control legislation, which may be considered at any Annual Meeting; 6. Associations: To act upon a recommendation concerning an Association under review under Article 6 and Regulation 7. These items need not meet the time requirement of subparagraphs A-3 or A-4 above and E-1 below; 7. Board Proposal: To act upon proposals by the Board of Directors. C. Emergency circumstances: In emergency circumstances, USATF may adopt changes upon a ninety percent (90%) vote at any meeting of USATF. D. Amendments by the Board: 1. Temporary Amendments: The Board may, at any meeting, amend the Bylaws or Operating Regulations by a two-thirds (2/3) vote of its total membership. The Board shall submit all proposed temporary amendments to the Law & Legislation Committee for comments before voting on adoption. Temporary Amendments passed by the Board shall remain in effect until the next Annual meeting. 2. Proposed Amendments: The Board may by a simple majority of its total membership, at any meeting, propose amendments to the Bylaws and Operating Regulations to be considered at the next Annual Meeting. 3. Adoption by Board: All Temporary Amendments and Proposed Amendments as described in Subparagraphs D(1) and (2) of this Article 21, with the exception of amendments to the Bylaws and Operating Regulations outlined in Subparagraph A(3)(c) of this Article 21, shall be submitted to the delegates for an advisory vote at the next Annual Meeting. The Law & Legislation Committee shall not make a recommendation to the delegates. If the advisory vote yields majority delegate support of either the Temporary and/or Proposed Amendment, the Temporary and/or Proposed Amendment is final. If the advisory vote does not yield majority support of either the Temporary and/or Proposed Amendment, the Board with a simple majority may vote to immediately make the amendments final or to reconsider the amendments within ninety (90) days of the advisory vote. 4. Adoption by Delegates: For amendments to the Bylaws and Operating Regulations outlined in Subparagraph A(3)(c) of this Article 21. Temporary Amendments and Proposed Amendments from the Board may be submitted to the delegates at the next Annual meeting to vote on final approval pursuant to Subparagraph A(3)(a) of this Article 21. The Law & Legislation Committee may make a recommendation to the Board on the Temporary Amendments and/or Proposed Amendments. E. Submissions: The following provisions shall govern submissions of amending legislation from proposers other than the Board: 1. Deadline to submit: Amendments shall be submitted at least ninety (90) days prior to the meeting at which they are to be considered, to allow proper review and submission to USATF members. This ninety (90) day requirement may be waived at the Law & Legislation Chair's discretion if proper notice of the item may still be submitted to USATF's members as required by subparagraph A-6 above, or in emergency circumstances, upon a ninety percent (90%) vote at any meeting of USATF. 2. Submitters: Amendments may be submitted only by USATF members. 3. Persons receiving submissions: Amendments to the Bylaws and Operating Regulations shall be submitted to the chair of the Law & Legislation Committee (with a copy submitted to the office of the USATF General Counsel, and amendments to the Rules of Competition shall be submitted to the chair of the Rules Committee. 4. Form of submission: The Law & Legislation Chair may request, but not require, that the amendments be submitted in a particular electronic form. The proposed amendment shall be submitted in the form and format set forth in the Appendices. a. Action requested: Each submission shall contain a section titled "Action Requested." b. Proposed amendment: Each submission shall include the proposed amendment in a form showing the entire section, subsection, or paragraph, as the case may be, as it will read if adopted, with all proposed additional language underlined or shaded, and all proposed deleted language containing a line striking thorough the deleted language. c. Rationale: Each submission shall also contain a section titled "Rationale" in which the submitter shall explain the proposed improvement or identify the problem the proposed amendment would correct, why the problem exists, and how the proposed amendment will correct the problem identified. The submitter shall also provide an analysis of whether the proposed amendment will conflict with any other provisions of the Bylaws or Regulations. d. Constituencies affected: Each submission shall also contain a section titled "Constituencies Affected" in which the submitter shall state which constituencies of USATF will be affected by the proposed changes and how they will be affected. Finally, the submitter shall explain how the change advances the mission or operation of USATF. e. Estimated budget impact: Each submission shall also contain a section titled "Estimated Budget Impact." Form 990, Part VI, Section A, line 8b The organization does not have any committees that have authority to act on behalf of the governing body. Form 990, Part VI, Section B, line 11b USATF uses an outside preparer for the return. USATF's CEO, COO and CFO review the return. The return is shared with the board of directors prior to filing. Once filed, the return is posted on USATF's website for public viewing. Form 990, Part VI, Section B, line 12c All information and documents concerning conflicts of interest are posted on USATF's website. Members of USATF's board of directors, all standing committee or council chairs, ethics committee and budget committee members and USATF employees must submit a disclosure statement annually and are also required to report any conflicts that arise during the year. The threshold is $100 and above. These are submitted to the USATF general counsel for review by the counsel to the board of directors. Any undisclosed or perceived conflicts may be reported to the ethics committee for review. Violations will be subject to review and recommendation by the ethics committee to the board. Potential conflicts may require action including the responsible person recusing him/herself from discussions, transactions and decisions surrounding the subject matter of the conflict; the responsible person resigning from all USATF appointments and assignments; or the termination of USATF's contract, agreements, or other arrangements with the related third party. Further information is found in the code of ethics. Form 990, Part VI, Section B, line 15a The CEO has an employment contract that was voted on and accepted by the board of directors. The CEO's performance is reviewed annually by the board of directors. The chairman of the board has direct authority over the CEO. The compensation of all employees including officers and key employees is determined by the CEO with recommendations by the COO based on industry standards, employment background and performance. Comparability data from other similar national governing bodies is considered as well as compensation chart public actions for the organization's industry as well as locality. Annual review of compensation and performance takes place in December with input from department heads and is noted in a comprehensive document. Form 990, Part VI, Section C, line 19 All governing documents, code of ethics (including conflict of interest policy and whistleblower policy) and audited financial statements are available on USA Track & Field's website at www.usatf.org. Form 990, Part IX, line 11g Security/Background Screens: Program service expenses 483,408. Management and general expenses 0. Fundraising expenses 0. Total expenses 483,408. Entertainment Services: Program service expenses 2,274,916. Management and general expenses 0. Fundraising expenses 0. Total expenses 2,274,916. Team/Event Services: Program service expenses 7,965,548. Management and general expenses 0. Fundraising expenses 0. Total expenses 7,965,548. Sports Science/Medicine: Program service expenses 456,721. Management and general expenses 0. Fundraising expenses 0. Total expenses 456,721. Marketing & Communications: Program service expenses 0. Management and general expenses 840,514. Fundraising expenses 0. Total expenses 840,514. Other Professional Fees: Program service expenses 85,911. Management and general expenses 491,450. Fundraising expenses 0. Total expenses 577,361. USATF Properties LLC 130 E Washington St Suite 800 Indianapolis IN 46204 464524737 Media Rights IN 0 0 USA Track & Field Inc