2023-11-07T14:41:38-06:00 2022-12-31 111986323 MARCUM LLP 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2022-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7032861674 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 7035021550 2023-11-07 1 LAURA THEVENOT XXX-XX-XXXX 1 AARON M FOX P01365820 2022274000 2023-11-07 2 AAL1 IAL1 2022 2023-04-26 12:10:37Z LAURA I THEVENOT 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 41826275 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 17 14 97 2129 1053952 480593 848250 2805201 16820098 17840709 2423588 713851 2287176 2805307 22379112 24165068 420522 379083 0 0 10377629 11367408 0 0 0 9028086 10524806 19826237 22271297 2552875 1893771 51884771 49255211 10126637 11407491 41758134 37847720 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELPOMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 0 0 ASTRO ANNUAL MEETING: ASTRO'S ANNUAL MEETING IS THE PREMIER RADIATION ONCOLOGY SCIENTIFIC EVENT IN THE WORLD AND DRAWS MORE THAN 11,000 ATTENDEES EACH YEAR. THE THEME FOR THE 2022 ASTRO ANNUAL MEETING WAS "ARTIFICIAL INTELLIGENCE AND EMOTIONAL INTELLIGENCE: CARING FOR THE PATIENT IN A WIRELESS WORLD". THE MEETING HIGHLIGHTED THE POTENTIAL OF AI, BIG DATA AND THE LATEST SCIENTIFIC BREAKTHROUGHS, IN ADDITION TO SHOWCASING THE CENTRAL ROLE OF HUMAN INTERACTION IN CARING FOR AND CURING OUR PATIENTS. JOURNALS: ASTRO PUBLISHES THREE TOP-NOTCH JOURNALS TO BRING THE LATEST RADIATION ONCOLOGY RESEARCH TO OUR MEMBERS QUICKLY. OUR FLAGSHIP JOURNAL, THE INTERNATIONAL JOURNAL OF RADIATION ONCOLOGY - BIOLOGY - PHYSICS, ALSO KNOWN AS THE RED JOURNAL, FOCUSES ON CUTTING-EDGE PROSPECTIVE CLINICAL RESEARCH. ITS COMPANION JOURNAL, PRACTICAL RADIATION ONCOLOGY, PUBLISHES RESEARCH SUCH AS GUIDELINES AND WHITE PAPERS THAT WILL MAKE AN IMPACT IN THE PRACTICE TODAY. OUR NEWEST JOURNAL, ADVANCES IN RADIATION ONCOLOGY, FOCUSES ON IMPORTANT RETROSPECTIVE WORK, CLINICAL TRIAL RE-ANALYSES, SURVEY ANALYSES AND CASE REPORTS. ACCREDITATION PROGRAM FOR EXCELLENCE (APEX): CREATED BY ASTRO TO SUPPORT QUALITY IMPROVEMENT IN RADIATION THERAPY PRACTICES. FACILITIES THAT EARN ACCREDITATION DEMONSTRATE THE SYSTEMS, PERSONNEL, POLICIES AND PROCEDURES NEEDED TO MEET APEX STANDARDS FOR HIGH-QUALITY PATIENT CARE. 0 1 0 1 0 0 0 0 1 1 1 0 1 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 208 0 1 97 1 1 1 0 0 0 1 1 0 0 0 X 17 14 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X PATRICIA LAWLOR 7032861674 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 36.00 4.00 X 774745 0 77469 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 256912 0 40130 DAVE ADLER VP, ADVOCACY & CLINICAL AFFAIRS 40.00 X 226679 0 49721 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 40.00 X 205984 0 52353 LAURA GOGAL GENERAL COUNSEL 30.00 X 231098 0 25410 TERRY KARRAS CFO 40.00 X 200015 0 51714 TIMOTHY HSIAO DIRECTOR OF SCIENTIFIC AFFAIRS 40.00 X 184160 0 21857 CHRIS NEUMANN VP, EDUCATION 40.00 X 163428 0 38736 ANNA ARNONE VP, MEMBERSHIP & COMMUNICATION 40.00 X 180983 0 20296 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 40.00 X 174200 0 20092 JEFF WHITE DIRECTOR OF PUBLIC RELATIONS 40.00 X 162670 0 29285 GERALDINE M JACOBSON PRESIDENT - UNTIL 10/2022, CHAIR 2.00 X X 30000 0 0 LAURA DAWSON CHAIR - UNTIL 10/2022, IMMEDIATE PAST CHAIR 2.00 1.00 X X 30000 0 0 JEFF M MICHALSKI PRESIDENT- ELECT - UNTIL 10/2022, PRESIDENT 2.00 X X 20000 0 0 NEHA VAPIWALA SECRETARY/TREASURER 2.00 X X 0 0 0 THOMAS J EICHLER IMMEDIATE PAST CHAIR - UNTIL 10/2022 2.00 1.00 X X 0 0 0 HOWARD SANDLER GOV'T RELATIONS COUN CHAIR-UNTIL 10/2022, PRESIDENT-ELECT 2.00 X X 0 0 0 BENJAMIN SMITH CLIN AFFAIRS QUAL. COUNCIL CHAIR - UNTIL 10/2022 2.00 X 0 0 0 ERIC FORD CAQC VICE CHAIR - UNTIL 10/2022, CAQC CHAIR 2.00 X 0 0 0 DOUGLAS MARTIN CLINICAL AFFAIRS & QUALITY COUNCIL VICE CHAIR FROM 10/2022 2.00 X 0 0 0 BENJAMIN MOVSAS EDUCATION COUNCIL CHAIR - UNTIL 10/2022 2.00 X 0 0 0 BETH ERICKSON EDUC COUNCIL VICE CHAIR - UNTIL 10/2022, EC CHAIR 2.00 X 0 0 0 CHELSEA PINNIX EDUCATION COUNCIL VICE CHAIR 2.00 X 0 0 0 GOPAL K BAJAJ GOVERNMENT RELATIONS COUNCIL CHAIR 2.00 X 0 0 0 CASEY CHOLLET-LIPSCOMB GOV'T RELATIONS COUNCIL VICE CHAIR 2.00 X 0 0 0 CONSTANTINE CONNIE MANTZ HEALTH POLICY COUNCIL CHAIR 2.00 X 0 0 0 CATHERYN YASHAR HEALTH POLICY COUNCIL VICE CHAIR 2.00 X 0 0 0 BRIAN MARPLES SCIENCE COUNCIL CHAIR 2.00 1.00 X 0 0 0 JOHN BUATTI SCIENCE COUNCIL VICE CHAIR 2.00 X 0 0 0 IRIS CGIBBS HEDI COUNCIL CHAIR 2.00 X 0 0 0 CURTILAND DEVILLE HEDI REP EX-OFFICIO TIL 10/22,HEDI VICE CHAIR 2.00 X 0 0 0 2840874 0 427063 32 0 1 0 PROJECTION PRESENTATION TECHNOLOGY 5803 ROLLING ROAD SPRINGFIELD VA 22152 AUDIOVISUAL SERVICES 1272233 ELSEVIER INC 1600 JOHN F KENNEDY BOULEVARD PHILADELPHIA PA 19103 PUBLICATION SERVICES 575716 J SPARGO & ASSOCIATES INC 11208 WAPLES MILL ROAD FAIRFAX VA 22030 EXHIBIT MANAGEMENT SERVICES 371626 GLOBAL EXPERIENCE SPECIALISTS INC 7000 LINDELL AVENUE LAS VEGAS NV 89118 EQUIPMENT RENTAL AND MEETING MANAGEMENT 369355 JW MARRIOTT PHOENIX DESERT RIDGE RESORT 5350 E MARRIOTT DRIVE PHOENIX AZ 85054 HOTEL SERVICES (ROOMS, CATERING AND AUDI 306856 19 10000 2288001 507200 2805201 MEETINGS AND EDUCATION 900099 10517154 10259527 257627 MEMBERSHIP DUES 900099 4143166 4143166 PUBLICATIONS 900099 1615563 1061732 553831 QUALITY IMPROVEMENT 900099 1444229 1444229 PATIENT BROCHURES 900099 69796 69796 50801 50801 17840709 826559 826559 2071052 2071052 17548499 17661207 -112708 -112708 -112708 REBATES AND LABELS 900099 244997 244997 INSURANCE CLAIMS 900099 243077 243077 CAREER CENTER 900099 242494 242494 3687 3687 734255 24165068 17032938 1053952 3272977 X 379083 2160828 6947675 636015 1002139 620751 201999 43680 117926 2357673 777662 860039 12606 1084944 709120 2659285 342138 145118 UBI TAXES 98250 DUES AND SUBSCRIPTIONS 757663 HONORARIA 653300 GIFTS AND AWARDS 110815 -407412 22271297 1013888 3573504 0 951282 2075794 1297859 579985 555504 6117894 4705369 1608103 1412525 0 29803152 45959263 7378936 647738 4282449 51884771 49255211 1682413 1583957 586874 371746 3017024 3392599 1739307 0 3101019 6059189 10126637 11407491 X 41758134 37847720 41758134 37847720 51884771 49255211 1893771 -5821879 17694 0 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 0 129517 0 0 1 3850891 661643 18783 680426 654651 25775 17530658 1844908 539015 18836551 18718627 45000 1232969 17530658 18375812 553321 210506 18718627 17721364 1224299 569851 18375812 360757 17606010 245403 17721364 1.00000 0.00000 0.00000 0 0 2402957 1301602 1101355 865152 706573 158579 2849785 2697194 152591 1412525 TA REALTY CORE PROPERTY FUND 2698536 F GOLDMAN SACHS VINTAGE VIII SCSP 958076 F PARTNERS GROUP PRIVATE EQUITY MASTER FUND 897087 F PE BLACKSTONE TACT. OPPS. III 816771 F FORTRESS LENDING FUND II(A) 727279 F BLACKSTONE REIT 420960 F ENTRUST SPECIAL OPPS. FUND III 404767 F SKYBRIDGE MULTI-ADVISER HEDGE 244971 F GOLDMAN SACHS VINTAGE VI LP 203617 F HAMILTON LANE PRIVATE EQUITY OFFSHORE VI 5299 F BLACKSTONE REIT CI I 1573 F 7378936 OPERATING RIGHT-OF-USE ASSET 3419330 DEFERRED COMPENSATION INVESTMENTS 584021 DEPOSITS 234879 DUE FROM AFFILIATES 44219 4282449 OPERATING LEASE LIABILITY 5450168 DEFERRED COMPENSATION LIABILITY 584021 REFUNDS 25000 6059189 X 18225263 -5821879 -5821879 24047142 117926 117926 24165068 22135677 -17694 -17694 22153371 117926 117926 22271297 PART X, LINE 2: ASTRO PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED DECEMBER 31, 2022, AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. PART XII, LINE 2B PRIOR YEAR ADJUSTMENTS INCLUDE REFUNDS OF UNUSED FUNDS FROM 2019 AND 2020 SEED GRANTS. 1 AMERICAN CANCER SOCIETY INC 3380 CHASTAIN MEADOWS PARKWAY NW SUITE 200 KENNESAW GA 30144 131788491 501(C)(3) 212500 0 ASTRO-ACS CLINICIAN SCIENTIST DEVELOPMENT GRANT DUKE UNIVERSITY 614 CHAPEL DRIVE DURHAM NC 27708 560532129 501(C)(3) 25000 0 SEED GRANT SLOAN KETTERING INSTITUTE FOR CANCER RESEARCH 1275 YORK AVENUE NEW YORK NY 10065 131624182 501(C)(3) 25000 0 SEED GRANT STANFORD UNIVERSITY 485 BROADWAY REDWOOD CA 94063 941156365 501(C)(3) 25000 0 SEED GRANT THE BRIGHAM AND WOMEN'S HOSPITAL INC 75 FRANCIS STREET BOSTON MA 02115 042312909 501(C)(3) 25000 0 SEED GRANT UNIVERSITY OF TEXAS MD ANDERSON CANCER CENTER 1515 HOLCOMBE BOULEVARD HOUSTON TX 77030 746001118 STATE AGENCY 25000 0 SEED GRANT RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 501(C)(3) 21583 0 ASTRO MATCH BREAST CANCER RESOURCE CENTER 8127 MESA DRIVE AUSTIN TX 78759 742743333 501(C)(3) 10000 0 2022 SURVIVOR CIRCLE GRANT THRIVEWELL CANCER FOUNDATION 4383 MEDICAL DRIVE SAN ANTONIO TX 78229 260371270 501(C)(3) 10000 0 2022 SURVIVOR CIRCLE GRANT 9 0 PART I, LINE 2: ASTRO FUNDS RESEARCH FOR JUNIOR FACULTY, RESIDENTS, FELLOWS, AND POSTDOCTORAL FELLOWS IN SUPPORT OF RADIATION ONCOLOGY RESEARCHERS' CAREERS. ASTRO AWARD GRANTS REQUIRE SPECIFIC DELIVERABLES (SUCH AS ANNUAL WRITTEN PROGRESS REPORTS AND A FINAL WRITTEN REPORT) TO ENSURE THAT THE FUNDS HAVE BEEN USED TO ACCOMPLISH A DEFINED PURPOSE OF THE GRANT. X X X X X 0 1 0 LAURA I THEVENOT CEO 585377 0 112888 0 76480 0 41500 0 35969 0 852214 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 253912 0 3000 0 0 0 26173 0 13957 0 297042 0 0 0 DAVE ADLER VP, ADVOCACY & CLINICAL AFFAIRS 224679 0 2000 0 0 0 23481 0 26240 0 276400 0 0 0 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 203984 0 2000 0 0 0 21653 0 30700 0 258337 0 0 0 LAURA GOGAL GENERAL COUNSEL 229348 0 1000 0 750 0 22231 0 3179 0 256508 0 0 0 TERRY KARRAS CFO 198015 0 2000 0 0 0 20744 0 30970 0 251729 0 0 0 TIMOTHY HSIAO DIRECTOR OF SCIENTIFIC AFFAIRS 182160 0 2000 0 0 0 18569 0 3288 0 206017 0 0 0 CHRIS NEUMANN VP, EDUCATION 161428 0 2000 0 0 0 8276 0 30460 0 202164 0 0 0 ANNA ARNONE VP, MEMBERSHIP & COMMUNICATION 178983 0 2000 0 0 0 17805 0 2491 0 201279 0 0 0 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 172200 0 2000 0 0 0 17359 0 2733 0 194292 0 0 0 JEFF WHITE DIRECTOR OF PUBLIC RELATIONS 160420 0 2000 0 250 0 16410 0 12875 0 191955 0 0 0 PART I, LINE 4B DURING THE YEAR ENDED DECEMBER 31, 2022, LAURA THEVENOT, CEO, PARTICIPATED IN A 457(F) NONQUALIFIED PLAN, WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF 12 MEMBERS, INCLUDING 6 BOARD MEMBERS AND 6 PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. ASTRO MEMBERSHIP IS DIVIDED INTO NINE CATEGORIES: ACTIVE, AFFILIATE, INTERNATIONAL, ASSOCIATE, POSTDOCTORAL FELLOW, MEMBER-IN-TRAINING, STUDENT/GRADUATE STUDENT/PGY-1, EMERITUS, AND HONORARY. ONLY ACTIVE, AFFILIATE, AND INTERNATIONAL MEMBERS HAVE THE RIGHT TO VOTE AT MEMBERSHIP MEETINGS. FURTHERMORE, ONLY ACTIVE MEMBERS HAVE THE RIGHT TO HOLD ELECTIVE OFFICE. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY. THE VOTING MEMBERSHIP OF THE SOCIETY SHALL ELECT BOARD MEMBERS AND NOMINATING COMMITTEE MEMBERS, AND AS NECESSARY, REPLACEMENTS TO FILL ANY VACANCIES OCCURRING IN ELECTED OFFICES DUE TO DEATH, RESIGNATION, REMOVAL, OR ASSUMPTION OF HIGHER OFFICE. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11B THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP FINANCE & ADMINISTRATION, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2021. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. FORM 990, PART IX, LINE 11G STAFFING FEE 356,952. PROFESSIONAL FEE 2,000,721. RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 TO SUPPORT AND CONDUCT RESEARCH AND EDUCATIONAL ACTIVITIES IL 501(C)(3) LINE 12B, II ASTRO 1 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 POLITICAL ACTION COMMITTEE VA 527 ASTRO 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 1 0 0 RADIATION ONCOLOGY INSTITUTE B 21583 ACTUAL RADIATION ONCOLOGY INSTITUTE C 10000 ACTUAL RADIATION ONCOLOGY INSTITUTE N 86844 FMV RADIATION ONCOLOGY INSTITUTE O 334225 FMV RADIATION ONCOLOGY INSTITUTE Q 49174 ACTUAL