2023-11-06T12:17:55-06:00 2023-06-30 474526160 EFPR GROUP CPAS PLLC 100 SOUTH CLINTON AVE SUITE 1500 ROCHESTER NY 14604 990 2022-07-01 222142389 ROCHESTER PHILHARMONIC ORCHESTRA FUND INC ROCH 5854547311 255 EAST AVENUE LL02 ROCHESTER NY 14604 ROBERT A WOODHOUSE TREASURER 5854547311 2023-11-06 1 ROBERT WOODHOUSE 999009999 0 CHRISTOPHER JOHNSTON P00896198 5854278900 2023-11-06 2 AAL1 IAL1 2022 2023-04-26 12:10:37Z ROBERT A WOODHOUSE 255 EAST AVENUE LL02 ROCHESTER NY 14604 1221241 0 X N/A X 1976 NY THE RPO FUND, INC. IS OPERATED FOR THE PURPOSE OF ASSURING THE CONTINUED AVAILABILITY OF HIGH QUALITY, LIVE PERFORMANCES OF ORCHESTRAL MUSIC IN THE GENERAL ROCHESTER, NEW YORK COMMUNITY. 14 13 0 13 0 0 13140 363114 0 0 573826 528629 0 0 586966 891743 539787 666256 0 0 0 0 0 0 0 14769 15257 554556 681513 32410 210230 11823972 12787253 0 0 11823972 12787253 THE RPO FUND, INC. IS OPERATED FOR THE PURPOSE OF ASSURING THE CONTINUED AVAILABILITY OF HIGH QUALITY, LIVE PERFORMANCES OF ORCHESTRAL MUSIC IN THE GENERAL ROCHESTER, NEW YORK COMMUNITY. 0 0 666256 666256 ALL CURRENT YEAR ACTIVITIES ARE FOR THE BENEFIT OF ROCHESTER PHILHARMONIC ORCHESTRA, INC., A SEPARATE 501(C)(3) ENTITY, PRIMARILY BY SOLICITING, COLLECTING AND MAINTAINING ENDOWMENT AND QUASI-ENDOWMENT FUNDS TO PROVIDE DEPENDABLE REGULAR INCOME TO, AND OTHER DISTRIBUTIONS FOR EMERGENT NEEDS OF THE ORCHESTRA. 666256 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X 14 13 0 0 0 0 0 1 0 1 1 0 0 1 1 1 1 0 0 0 0 0 NY X THE ORGANIZATION 5854547311 255 EAST AVENUE LL02 ROCHESTER NY 14604 A THOMAS HILDEBRANDT BOARD CHAIR 1.00 X X 0 0 0 CRAIG A MAPSTONE VICE-CHAIR 1.00 X X 0 0 0 JON L SCHUMACHER SECRETARY 1.00 X X 0 0 0 ROBERT A WOODHOUSE TREASURER 1.00 1.00 X X 0 0 0 PATRICK C BURKE MEMBER 1.00 X 0 0 0 JAMES C HAEFNER MEMBER 1.00 X 0 0 0 ROSS P LANZAFAME ESQ MEMBER 1.00 1.00 X 0 0 0 CURTIS S LONG MEMBER 2.00 38.00 X 0 217639 25287 DAVID C HEILIGMAN MEMBER 1.00 X 0 0 0 MICHAEL B MILLARD MEMBER 1.00 X 0 0 0 NATHAN J ROBFOGEL MEMBER 1.00 X 0 0 0 JAMES D RYAN JR MEMBER 1.00 X 0 0 0 RICHARD STEIN MEMBER 1.00 1.00 X 0 0 0 KEITH M WILSON MEMBER 1.00 X 0 0 0 0 217639 25287 0 0 1 0 0 363114 363114 483170 483170 374957 329498 45459 45459 45459 891743 0 0 528629 666256 666256 1970 1970 8250 8250 5037 5037 681513 666256 15257 0 13387 2367 11810585 12784886 11823972 12787253 0 0 X 4002422 4565677 7821550 8221576 11823972 12787253 11823972 12787253 210230 753051 0 X X 0 1 X 1 0 X X 1 ROCHESTER PHILHARMONIC ORCHESTRA INC 160765613 10 1 666256 0 1 666256 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 2150 45459 0 0 424101 483170 426251 528629 0 0 3750 3750 0 0 422501 524879 12999741 13024443 0 0 0 0 12999741 13024443 0 0 0 12999741 13024443 194996 195367 12804745 12829076 448166 449018 0 0 448166 449018 422501 359126 448166 448166 0 448166 666256 0 0 0 0 0 666256 666256 448166 100.000000000000 448166 0 0 431374 1017766 490679 539787 2479606 0 448166 0 2031440 666256 0 666256 0 0 2697696 0 1000974 490679 539787 666256 PART IV, SECTION D, LINE 3: THE SOLE SUPPORTED ORGANIZATION IS ROCHESTER PHILHARMONIC ORCHESTRA, INC., REFERRED TO HERE AS "THE ORCHESTRA". THE SUPPORTING ORGANIZATION IS THE ROCHESTER PHILHARMONIC ORCHESTRA FUND, INC., REFERRED TO HERE AS "THE FUND". DURING FISCAL YEAR 2023, THE FUND DISTRIBUTED CASH IN THE AMOUNT OF $666,256, SUPPLYING APPROXIMATELY 4% OF TOTAL OPERATING SUPPORT AND REVENUE IN THE ORCHESTRA'S CURRENT FISCAL YEAR. IN ADDITION TO THAT, THE FUND, AT THE REQUEST OF THE ORCHESTRA, HAS GUARANTEED UP TO $500,000 OF THE ORCHESTRA'S OUTSTANDING BANK INDEBTEDNESS. WITHOUT THIS GUARANTEE, THE ORCHESTRA WOULD NOT HAVE BEEN ABLE TO SECURE THE NEEDED SOURCE OF OPERATING CASH. IN ADDITION TO CASH DISTRIBUTIONS, UNDERTAKING A LARGE GUARANTEE IS A POWERFUL DEMONSTRATION OF HOW THE ORCHESTRA COUNTS ON THE FUND FOR CRITICAL SUPPORT FOR ITS EXISTENCE AND HOW THE FUND HAS RESPONDED TO THE NEEDS AND DEMANDS OF THE ORCHESTRA. IN MAY 2021, THE FUND RECEIVED APPROVAL FROM THE BANK TO REDUCE THE COLLATERAL SECURING THE GUARANTEE TO $125,000. THE ORCHESTRA'S BOARD OF DIRECTORS IS ENTITLED TO ELECT FIVE MEMBERS OF THE FUND'S BOARD OF TRUSTEES (OUT OF 14 TOTAL AT FISCAL YEAR-END). IT IS THE ORCHESTRA BOARD'S HABIT, OF MANY YEARS STANDING, TO FILL THREE OF THESE SEATS WITH ITS OWN BOARD CHAIR, BOARD TREASURER AND PRESIDENT/CEO, EX-OFFICIO, AND A FOURTH SEAT AT LARGE BY ONE OF ITS CURRENT OR FORMER BOARD MEMBERS. ALSO FOR MANY YEARS, IT HAS ELECTED TO THE FIFTH SEAT THE PERSON WHO IS THE INCUMBANT BOARD CHAIR OF THE FUND (WHO WAS A PRIOR ORCHESTRA BOARD CHAIR). THESE ORCHESTRA PARTICIPANTS ATTEND ALL FUND BOARD MEETINGS AND ARE APPROPRIATELY ACTIVE IN FUND AFFAIRS. ABOUT A THIRD OF EACH FUND BOARD MEETING IS DEVOTED TO RECEIVING A REPORT ON THE OPERATIONS AND FINANCIAL STATE OF THE ORCHESTRA, PRESENTED BY THE ORCHESTRA CHAIR, PRESIDENT, OR BOTH. THUS, WITH ITS OWN ELECTED FUND BOARD MEMBERS CONSTITUTING A MAJORITY OF A QUORUM, CHAIRING THE BOARD AND EXECUTIVE COMMITTEE MEETINGS, AND SERVING ON KEY COMMITTEES, IT IS CLEAR THAT THE ORCHESTRA HAS A "SIGNIFICANT VOICE IN INVESTMENT POLICIES AND IN DIRECTING USE OF THE ORGANIZATION'S INCOME OR ASSETS AT ALL TIMES DURING THE TAX YEAR." SINCE THE FOUNDING OF THE FUND IN 1976, THE FUND AND ORCHESTRA BOARDS AND MANAGERS HAVE HAD A CLOSE AND CONTINUOUS WORKING RELATIONSHIP. THE ORCHESTRA PROVIDES BACK-OFFICE SERVICES TO THE FUND, MAINTAINS ITS OFFICIAL RECORDS, AND IS ITS ADDRESS OF PRINCIPAL OFFICE. WHEN THE ORCHESTRA RAISES CAPITAL FUNDS, ITS DEVELOPMENT DEPARTMENT ORGANIZES THE SOLICITATION BUT DONORS ARE GIVEN A CHOICE BETWEEN PLACING THEIR GIFTS WITH EITHER THE FUND OR WITH THE ORCHESTRA. FIVE OF THE FUND BOARD MEMBERS LISTED ON FORM 990, PART VII, SECTION A ARE HONORARY BOARD MEMBERS OF THE ORCHESTRA WHICH ENTITLES THEM TO ATTEND AND PARTICIPATE, WITHOUT VOTE, AT ANY BOARD MEETING OR EXECUTIVE SESSION OF THE ORCHESTRA BOARD. 11810585 363114 1281680 666256 4237 12784886 13810569 245140 -1679944 539787 25393 11810585 11665194 302000 2341054 490679 7000 13810569 10798402 2000 1370882 485766 20324 11665194 10995106 380083 496483 41646 38658 10798402 0.35693 0.64307 0 0 0 1644794 753051 753051 891743 0 891743 681513 0 681513 0 681513 PART V, LINE 4: THE ENDOWMENT CONTAINS BOTH DONOR-RESTRICTED FUNDS, AS WELL AS AMOUNTS THAT ARE UNRESTRICTED BY THE DONOR THAT THE BOARD HAS CHOSEN TO INVEST IN ITS ENDOWMENT FOR FUTURE NEEDS. THE INVESTMENT OBJECTIVES OF THE ORCHESTRA'S ENDOWMENT IS THE ACHIEVEMENT OF LONG-TERM GROWTH, PRESERVATION OF THE INVESTMENT AND THE GENERATION OF RETURNS THAT EXCEED THE LONG-TERM RATE OF INFLATION. THE ORCHESTRA FUND HAS AN ENDOWMENT SPENDING POLICY WHEREBY A PERCENTAGE OF THE AVERAGE MARKET VALUE OF THE ORCHESTRA FUND'S INVESTMENT PORTFOLIO AT THE END OF THE PREVIOUS FIVE FISCAL YEARS, INCLUDING ACCRUALS, ADJUSTED FOR CONTRIBUTIONS AND UNUSUAL EXPENDITURES DURING THE AVERAGED YEARS, IS CONTRIBUTED TO THE ORCHESTRA AS A RELIABLE SOURCE OF ANNUAL SUPPORT. ADDITIONAL AMOUNTS, EVEN SUBSTANTIAL, CAN BE DISTRIBUTED IN RESPONSE TO THE ORCHESTRA'S SHOWING OF IMPORTANT NEED. 1 ROCHESTER PHILHARMONIC ORCHESTRA INC 255 EAST AVENUE ROCHESTER NY 14604 160765613 501(C)(3) 666256 0 FMV CONTRIBUTION TO THE ORCHESTRA IN SATISFACTION OF PREVIOUSLY OUTSTANDING NOTE MISSION SUPPORT 1 0 PART I, LINE 2: THE ORCHESTRA FUND MAKES GRANTS ONLY TO ITS SINGLE SUPPORTED ORGANIZATION, THE ROCHESTER PHILHARMONIC ORCHESTRA, INC. (RPO). ITS DISTRIBUTIONS ARE GIVEN WITH FULL KNOWLEDGE OF THE RPO'S APPLICATION. THREE PRINCIPAL OFFICERS OF THE RPO SIT ON THE FUND'S BOARD AND REPORT TO, AND ARE QUESTIONED BY, THE FUND BOARD AT EVERY MEETING. THE FUND'S OFFICERS RECEIVE RPO BOARD PRE-MEETING MATERIALS AND ARE ENTITLED TO ATTEND THOSE BOARD MEETINGS, INCLUDING EXECUTIVE SESSIONS. SOME OF THIS ORGANIZATION'S ASSETS, HOWEVER, ARE SUBJECT TO USE RESTRICTIONS; AND GRANTS TO RPO WITH RESPECT TO THESE FUNDS ARE MADE ONLY AFTER OUR OFFICERS HAVE RECEIVED AND APPROVED PROPOSALS FROM RPO STATING ACCEPTABLE USES THAT WILL FULFILL THE DONOR'S INTENT. 0 0 0 0 0 0 0 0 0 CURTIS S LONG MEMBER 0 217639 0 0 0 0 0 0 0 25287 0 242926 0 0 FORM 990, PART VI, SECTION A, LINE 1A THE BOARD HAS CHARTERED AN EXECUTIVE COMMITTEE CONSISTING OF THE CHAIR, VICE-CHAIR, SECRETARY AND TREASURER, WITH ALL THE POWER AND AUTHORITY OF THE BOARD TO ACT IN ITS STEAD BETWEEN MEETINGS, EXCEPT AS TO MATTERS PROHIBITED BY NEW YORK STATUTES. THE COMMITTEE IS EXPRESSLY CHARGED WITH OVERSIGHT OF MATTERS RELATING TO THE CONFLICT OF INTEREST POLICY. FORM 990, PART VI, SECTION A, LINE 7A FIVE MEMBERS OF THE BOARD OF TRUSTEES ARE APPOINTED BY THE ROCHESTER PHILHARMONIC ORCHESTRA, INC. FORM 990, PART VI, SECTION B, LINE 11B THE RETURN PREPARER FIRM SUBMITS A DRAFT OF THE FORM 990 TO EACH OF THE BOARD CHAIR, THE TREASURER, AND THE AUDIT COMMITTEE CHAIR, WHO HAVE AMPLE EXPERIENCE THEREWITH. EACH REVIEWS THE DOCUMENT AND SUBMITS A LIST OF PROPOSED CHANGES OR QUESTIONS THAT COULD LEAD TO CHANGE. THE PARTIES CONFER AS NECESSARY UNTIL A FINAL DECISION IS AGREED UPON. THAT EDITION IS THEN SENT TO THE MEMBERS OF THE BOARD OF TRUSTEES AND PROCEEDS TO FILING. FORM 990, PART VI, SECTION B, LINE 12C BOARD MEMBERS SUBMIT ANNUAL DISCLOSURES. THE SECRETARY REVIEWS THESE, PURSUES AND RESULTING ISSUES, AND WILL REFER MATTERS FOR EXECUTIVE COMMITTEE ACTION IF APPROPRIATE. APART FROM THIS ANNUAL OBSERVANCE, THE CONFLICTS POLICY ENJOINS MEMBERS TO DECLARE EMERGENT CONFLICTS TO SECURE EXECUTIVE COMMITTEE ACTION ON PROPOSED CONFLICT TRANSACTIONS. AN INTERESTED MEMBER WILL GENERALLY BE ASKED TO LEAVE A MEETING WHEN HIS OR HER CONFLICT SITUATION IS TO BE DISCUSSED AND THIS EXCUSAL IS DOCUMENTED IN THE MEETING MINUTES. FORM 990, PART VI, SECTION B, LINE 15 THE FUND DOES NOT HAVE EMPLOYEES OR ANY SAY ON ANY REPORTABLE COMPENSATION. FORM 990, PART VI, SECTION C, LINE 19 ALL DOCUMENTS REQUIRED TO BE MADE AVAILABLE TO THE PUBLIC ARE AVAILABLE UPON REQUEST AT 255 EAST AVENUE, SUITE LL02, ROCHESTER, NEW YORK 14604. FORM 990, PART XII, LINE 2C: THE ORGANIZATION'S PROCESSES AND PROCEDURES HAVE NOT CHANGED FROM THE PRIOR YEAR. ROCHESTER PHILHARMONIC ORCHESTRA INC 255 EAST AVENUE ROCHESTER NY 14604 160765613 ORCHESTRA NY 501(C)(3) LINE 10 N/A 0 0 1 0 1 0 0 0 0 0 0 0 1 1 1 1 1 0 0 0