2023-06-15T14:54:42-05:00 2023-01-31 010523282 Berry Dunn McNeil & Parker LLC 2211 Congress St Portland ME 04102 990 2022-02-01 010378420 Portland Museum of Art PORT 2077756148 7 Congress Square Portland ME 04101 Eileen T Gillespie Board President 2077756148 2023-06-14 1 Eileen Gillespie 999009999 1 Joseph R Byrne P01289281 2077752387 2023-06-14 2 AAL1 IAL1 2022 2023-04-26 12:10:37Z Mark HC Bessire 7 Congress Square Portland ME 04101 24814774 0 X www.portlandmuseum.org X 1882 ME Museum/Educational 38 38 127 245 0 0 11968731 20824908 575260 819620 2430159 252934 -30415 -100741 14943735 21796721 0 22500 0 0 5250372 6319127 0 0 2514738 3060053 4204874 8310425 10546501 6633310 11250220 80943872 88965309 1245870 1561154 79698002 87404155 Art for All. The Portland Museum of Art seeks to create an inclusive space that champions open expression and makes art accessible to all. 0 0 1724364 22500 272893 Educational Programs: Create outstanding educational programs and collection-based activities to inspire and enrich the lives of diverse audiences and serve as a vital cultural center for the city and region (64,772 participants in 2022). 5154828 546727 Exhibitions and Collections: Originate outstanding exhibitions from PMA's permanent collection and through borrowed works of art. Present traveling exhibitions that support and extend PMA's mission. Preserve, document, and interpret over 18,000 objects in the collection and five architectural landmarks (93,685 visitors in 2022). 215458 Collection Items Purchased: 22 works of art were purchased for PMA's collection in 2022, providing new opportunities for visitors and the community to experience original work. 7094650 1 1 0 0 0 0 0 1 0 1 1 1 0 0 0 0 1 0 0 1 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 1 1 0 0 0 1 0 0 0 1 X 79 0 1 127 1 1 0 0 0 0 1 1 1 1 0 0 0 0 0 0 X 38 38 1 1 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 X X X Elena Henry 2077756148 7 Congress Square Portland ME 04101 Eileen T Gillespie President 10.00 0.00 X X 0 0 0 Joseph R Foley Vice President 10.00 0.00 X X 0 0 0 Cyrus Y Hagge Chair 10.00 0.00 X X 0 0 0 Kenneth A Blaschke Treasurer 10.00 0.00 X X 0 0 0 Christina F Petra Secretary 10.00 0.00 X X 0 0 0 Kyo Bannai Trustee 3.00 0.00 X 0 0 0 Katherine MB Berger Trustee 3.00 0.00 X 0 0 0 Paige A Carter Trustee 3.00 0.00 X 0 0 0 Lila Hunt Davies Trustee 3.00 0.00 X 0 0 0 Robert R Gould Trustee 3.00 0.00 X 0 0 0 Jocelyn R Handy Trustee 3.00 0.00 X 0 0 0 Erik K Hayward Trustee 3.00 0.00 X 0 0 0 Sharyn M Howell Trustee 3.00 0.00 X 0 0 0 John F Isacke Trustee 3.00 0.00 X 0 0 0 Elizabeth A Jabar Trustee 3.00 0.00 X 0 0 0 Suzanne C Kohlberg Trustee 3.00 0.00 X 0 0 0 Susie Konkel Trustee 3.00 0.00 X 0 0 0 Bree A LaCasse Trustee 3.00 0.00 X 0 0 0 Judy Glickman Lauder Trustee 3.00 0.00 X 0 0 0 Leeann M Leahy Trustee 3.00 0.00 X 0 0 0 Andy Lilienthal Trustee 3.00 0.00 X 0 0 0 Elizabeth T McCandless Trustee 3.00 0.00 X 0 0 0 Karen L McDonald Trustee 3.00 0.00 X 0 0 0 Dimitri M Michaud Trustee 3.00 0.00 X 0 0 0 Marcia Minter Trustee 3.00 0.00 X 0 0 0 Rodney D Moore Trustee 3.00 0.00 X 0 0 0 Mark J Morrissette Trustee 3.00 0.00 X 0 0 0 Jane A Parker Trustee 3.00 0.00 X 0 0 0 Alexander E Porteous Trustee 3.00 0.00 X 0 0 0 Christopher N Robinson Trustee 3.00 0.00 X 0 0 0 Theresa Secord Trustee 3.00 0.00 X 2500 0 0 Jack Soley Trustee 3.00 0.00 X 0 0 0 Stewart Strawbridge Trustee 3.00 0.00 X 0 0 0 Troy Trejo Trustee 3.00 0.00 X 0 0 0 Joan Carpenter Troccoli Trustee 3.00 0.00 X 0 0 0 Karen B Watson Trustee 3.00 0.00 X 0 0 0 William B Williamson Trustee 3.00 0.00 X 0 0 0 Amy H Woodhouse Trustee 3.00 0.00 X 0 0 0 Nathan J Clark Past Trustee 3.00 0.00 X 0 0 0 Mika K Reynolds Past Trustee 3.00 0.00 X 0 0 0 Mark H C Bessire Director 40.00 0.00 X 551008 0 25899 Elena Henry Deputy Director & CFO 40.00 0.00 X 191382 0 17781 Elizabeth F Jones Senior Deputy Director 40.00 0.00 X 205000 0 6732 Shalini Le Gall Chief Curator 40.00 0.00 X 132692 0 3915 Gina Tapp Past HR Director 40.00 0.00 X 117286 0 16475 1199868 0 70802 5 0 1 0 MPX 2301 Congress St Portland ME 04102 Printing 338625 Dovetail Design Strategists 425 East 86th Street New York NY 10028 Architect Search 284321 Wright-Ryan Construction Inc 10 Danforth St Portland ME 04101 Construction 163664 3 631392 20193516 2156959 20824908 Admissions 713990 546727 546727 Program Revenues 713990 244073 244073 Deaccessioning Revenue 713990 28820 28820 819620 442501 442501 2370143 2559710 -189567 -189567 -189567 357602 458343 -100741 -100741 21796721 819620 0 152193 22500 22500 880302 304524 300523 275255 4545135 2999728 263629 1281778 62267 37188 6189 18890 427698 323117 19420 85161 403725 280511 37409 85805 28181 28181 53257 53257 113540 113540 348829 327197 16110 5522 248623 220634 27989 136818 68235 29380 39203 270757 136703 44583 89471 438523 416617 4309 17597 193878 112197 2019 79662 27849 15615 9153 3081 535213 504423 5405 25385 120905 114036 4006 2863 Exhibition & Collection 600368 600368 Fundraising 477076 477076 Education 395599 395599 Acquisition of Art 215458 215458 10546501 7094650 937113 2514738 X 4438373 1033771 1223271 8114290 2673638 9181815 1383996 1382953 96553 99745 296961 343356 35237789 17221957 18313323 18015832 15340986 16573268 33708619 30011372 3468152 4208907 80943872 88965309 1146311 1451585 99559 109569 1245870 1561154 X 29064549 28844856 50633453 58559299 79698002 87404155 80943872 88965309 11250220 -3544067 0 X 0 1 X 1 0 X 8414240 7341928 11641111 11968731 20824908 60190918 8414240 7341928 11641111 11968731 20824908 60190918 15390067 44800851 268647 304287 323641 508663 442501 1847739 62038657 6466397 0.72210 0.81560 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 1 50272876 2339140 -3404673 2293049 46914294 46127688 4582167 2185548 2622527 50272876 42438486 2646157 3567718 2524673 46127688 37580222 3003330 3665288 1810354 42438486 38390638 3055251 -2157475 1708192 37580222 0.07282 0.92718 0.00000 0 0 8640747 8640747 25802476 16507101 9295375 794566 714856 79710 18015832 Investments in Limited Partnerships 4886285 F Limited Liability and Other Closely Held Companies 25125087 F 30011372 18602457 -3544067 5000 458343 -3080724 21683181 113540 113540 21796721 10896304 5000 458343 463343 10432961 113540 113540 10546501 Part III, Line 1a: The art collection is reflected in the plant fund at a nominal value. The cost of a collection item is recorded as a decrease in net assets when purchased. The proceeds from the sale of a collection item are recorded as an increase in net assets when sold. The collection is managed according to a policy which adheres to the standards of the American Alliance of Museums. The policy delineates responsibilities in such matters as museum ethics, acquisitions, loans, care of collections, and deaccessioning. Objects held in the collection are carefully tracked and monitored. The PMA's deaccessioning policy is that all benefits from the deaccessioning procedure, whether by exchange of object(s) or sale, shall be reapplied exclusively to the acquisition of works of art. All objects acquired in this manner should acknowledge the original donor or source as appropriate. Part III, Line 4: The art collection includes more than 19,000 objects and represents significant holdings of American, European, contemporary art, and photography, as well as iconic works from Maine - highlighting the rich artistic tradition of the state and its artists. The collection includes paintings, sculpture, prints, photographs, glass, ceramics, furniture, silver, artists' books, and other media, and is highlighted by works by George Bellows, Max Beckmann, Katherine Bradford, David Moses Bridges, Marc Chagall, Frederic Church, Gustave Courbet, Stuart Davis, Edgar Degas, Lois Dodd, Leonardo Drew, David Driskell, Richard Estes, Lauren Fensterstock, Jeremy Frey, Jeffrey Gibson, Nan Goldin, Phillip Guston, John Haberle, Marsden Hartley, Childe Hassam, Reggie Burrows Hodges, Winslow Homer, Edward Hopper, Jean Auguste Dominique Ingres, Alex Katz, Rockwell Kent, Yasuo Kuniyoshi, Fitz Henry Lane, Claude Monet, Thomas Moran, Louise Nevelson, John Frederick Peto, Sigmar Polke, William Pope.L, Robert Rauschenberg, Pierre Auguste Renoir, Tim Rollins & K.O.S., John Singer Sargent, Theresa Secord, Kara Walker, Andrew Wyeth, N.C. Wyeth, James McNeill Whistler, Betty Woodman, and Marguerite Thompson Zorach. The PMA is accredited by the American Alliance of Museums and adheres to best practices in developing and managing these works of art in the public trust. Part V, Line 4: PMA's intended use of endowment funds is for general operations, education, maintenance of collection and buildings, acquisition of art for the collection, wages, and other related expenses. Part XI, Line 2d - Other Adjustments: PMA Store Expenses 458,343. Part XII, Line 2d - Other Adjustments: PMA Store Expenses 458,343. Europe (Including Iceland & Greenland) 0 5 Fundraising and Program Services Contemporary Art Educational Programs 35983 0 5 0 0 0 5 35983 0 35983 0 0 0 0 0 0 Part III Accounting Method: 1 Tidal Shift Award: Juried Art Prize 6 22500 Part I, Line 2: The amounts shown on Schedule I, Part III are for awards and honorariums given to individuals and teams who were selected through a competitive process. Where the amounts are not grants in nature, additional monitoring as to the use of the funds is not deemed to be necessary. X X 1 1 X X X X X X 0 0 0 0 0 0 0 0 0 Mark H C Bessire Director 431008 0 0 0 120000 0 8700 0 17199 0 576907 0 120000 0 Elizabeth F Jones Senior Deputy Director 205000 0 0 0 0 0 6019 0 713 0 211732 0 0 0 Elena Henry Deputy Director & CFO 191382 0 0 0 0 0 6613 0 11168 0 209163 0 0 0 Part I, Line 1a PMA paid $2,504 for a membership fee and dues to Portland's Cumberland Club, for Mark H.C. Bessire, Director. The Cumberland Club is adjacent to the Portland Museum of Art, and membership allows the Director to host meetings for the purpose of conducting museum business. PMA paid travel expenses for a companion of Mark H.C. Bessire, Director. The amount paid by PMA was not treated as taxable compensation. These expenses were documented and approved by the President of the Board of Trustees as bona fide business expenses. X 146 0 X 30 2156959 Stock Market Value 1 0 1 1 Part I, Line 32b: Contributions of securities are sold through PMA's investment brokers. All gifts of securities are sold as soon as administratively possible. The Investment Committee has formally approved an exception to the PMA's Gift Acceptance Policy to allow delaying the sale of securities until donor criteria are met provided the criteria are reasonable and realistic. Part I, Line 33: The art collection is reflected in the plant fund at a nominal value. The cost of a collection item is recorded as a decrease in net assets when purchased. The proceeds from the sale of a collection item are recorded as an increase in net assets when sold. Form 990, Schedule M, Part I, Column (b): 146 works of art have been accepted into the PMA collection and have not been assigned a value. Form 990, Part V, line 3b The Organization is waiting on Schedule K-1s from investment partnerships in order to complete Form 990-T. The Organization will file Form 990-T once this information has been received. Form 990, Part VI, Section A, line 2 Mark H.C. Bessire, Director, and Erik K. Hayward, Trustee, have a business relationship. Form 990, Part VI, Section A, line 3 During 2022, the Museum engaged KMA HR Consultants to perform various human resource functions. No officers, directors, trustees, key employees or highest compensated employees of the Museum received compensation from KMA HR Consultants. Form 990, Part VI, Section B, line 11b The Form 990 is reviewed at a meeting of the PMA Audit committee, then distributed to the full Board of Trustees with sufficient time for each trustee to review it. All trustees are invited to ask questions and provide input to either the Audit Committee or the Executive Committee. The 990 is then discussed at a meeting of the Executive Committee of the Board of Trustees, before the Executive Committee votes to accept it. Form 990, Part VI, Section B, line 12c Trustees are asked to fill out a Conflict of Interest form annually. The procedure is outlined in PMA's "Institutional Code of Ethics and Guidelines for Professional Practice" a board-approved policy that is reviewed and signed by each incoming Trustee. Per the policy, in the event a significant conflict of interest appears to be unavoidable, the Trustee shall seek the approval of the Board, or a duly appointed and authorized committee of the Board, prior to engaging in such action, and such approval, if given, shall result in there being no conflict with respect to the contemplated action. Form 990, Part VI, Section B, line 15 Per PMA's Bylaws, the executive committee is authorized to exercise the following specific powers and duties on behalf of the board of trustees: (a) To enter into employment with, and to terminate the employment of, the chief executive officer (the "Director"), to negotiate and enter into employment contracts with the Director subject to final approval by the board of trustees, to annually review the performance of the Director, to determine the Director's annual compensation adjustments and benefits adjustments, to resolve all disciplinary and other issues relating to the Director's employment; (b) To review annually the performance of any other key employees and to resolve all disciplinary and other issues relating to such employees when such tasks are specifically delegated to the executive committee by the board of trustees; The Executive Committee in 2021 developed a new compensation plan and five year contract for the PMA Director. The employment contract began on March 1, 2021 and terminates on February 28, 2026. The compensation plan was developed by an ad hoc committee of the Executive Committee. The ad hoc committee was formed to develop a multi-year plan for approval by the full Executive Committee. The ad hoc committee contracted with Career Management Associates (CMA) to provide guidance as to an appropriate level of compensation. On December 10, 2020, CMA provided a report titled: "Non-Profit Executive Compensation Analysis Report." CMA's report included data compiled from the 990 forms of specific peer group organizations identified by the PMA's board, and also compiled 990 data from a broader set of peers who reported the same nonprofit classification. Using the report's guidelines, the ad hoc committee negotiated with the Director a new five-year contract that provides remuneration within the band of reasonable compensation for a similarly situated museum director. The Executive Committee approved the terms of the new employment agreement and it was accepted by the Director and signed by all parties on November 23, 2021. The Executive Committee in 2021 developed a compensation plan and three year contract for the PMA Senior Deputy Director of Advancement and Sustainability. The employment contract began February 1, 2021 and terminates on January 31, 2024. The compensation plan was developed by an ad hoc committee of the Executive Committee to develop a multi-year plan for approval by the full Executive Committee. The Executive Committee consulted with data provided by Association of Art Museum Directors to provide guidance as to the appropriate level of compensation. In review of salary ranges for Chief Operating Officer, Deputy Director and Director of Development and using the report's guidelines, the Executive Committee approved the 3-year contract that provides remuneration within the band of reasonable compensation for similarly situated senior deputy directors. The Executive Committee approved the terms of the new employment agreement and it was accepted by the Senior Deputy Director and signed by all parties on July 1, 2021. PMA Trustee Theresa Secord received a $2,500 payment in 2022 for contracted professional services rendered to the Portland Museum of Art in the form of an exhibition catalogue essay. The contract was under discussion before Theresa was elected to the PMA Board of Trustees. The essay is for the 2024 Jeremy Frey exhibition catalogue, and Theresa holds an unparalleled level of expertise for this assignment. This payment is allowable under the PMA's Institutional Code of Ethics and Guidelines for Professional Practice which states: Members of the Board may render professional services, advice, or representation to the PMA and Board, provided such Trustee does not vote on any resolution of the Board related to such services, advice, or representation, including the PMA's engagement of such Trustee to perform services. Any Trustee who is engaged by the PMA to render professional services, advice, or representation may receive fair market compensation from the PMA for such services, and the receipt of such compensation shall not be deemed to be a conflict of interest. For purposes of transparency, the payment was discussed and approved unanimously by the PMA's Executive Committee at their November 16, 2022, meeting. Theresa was not present at the meeting and not a part of this discussion or vote. All Executive Committee actions are reported to the Board of Trustees- this decision was reported to the Board of Trustees in advance of the next meeting, on February 15, 2023, and was approved by the Board. Form 990, Part VI, Section C, line 19 Form 990, Part VI, Section C, Line 19: PMA's governing documents, conflict of interest policy, and financial statements are made available to the public upon request. The PMA's audited financial statements and IRS Form 990 are publicly posted on the PMA's website. Form 990, Part X, Line 10: Land, Buildings, and Equipment Section 1.263(a)-3(n) Election: Portland Museum of Art 7 Congress Square Portland, ME 04101 EIN: 01-0378420 Section 1.263(a)-3(n) Election: Portland Museum of Art is electing to capitalize repair and maintenance costs under Regulation Section 1.263(a)-3(n). Davis Family Foundation 30 Forest Falls Drive Yarmouth ME 04096 010390443 To award grants ME 501(c)(3) Line 12b, II N/A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0