2014-11-17T15:43:34-06:00 2013-12-31 410746749 CLIFTONLARSONALLEN LLP 4250 N FAIRFAX DRIVE SUITE 1020 ARLINGTON VA 22203 990 2013-01-01 237058143 GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC GLOB 7036840836 123 N PITT ST ALEXANDRIA VA 22314 HEMALI SHAH CFO 7036840836 2014-11-17 1 KAREN GRIES P00078514 5712279500 2013 2015-11-30 17:44:51Z MICHAEL MCCORMICK 123 N PITT ST ALEXANDRIA VA 22314 18194730 0 X WWW.GBTA.ORG X 1968 NY EXCHANGE OF INFORMATION & ENHANCING THE EDUCATIONAL ADVANCEMENT & IMAGE OF THE PROFESSION. 13 12 67 464 561249 4537 0 0 14649693 16523205 103225 199925 454569 456283 15207487 17179413 100000 100000 0 0 6849547 6350868 0 0 0 12757077 12026847 19706624 18477715 -4499137 -1298302 7465820 5688291 5334642 4814057 2131178 874234 X GLOBAL BUSINESS TRAVEL ASSOCIATION IS THE COLLECTIVE AND AUTHORITATIVE VOICE OF BUSINESS TRAVEL MANAGEMENT. WE PROVIDE A FORUM FOR THE CONSTRUCTIVE EXCHANGE OF INFORMATION AND IDEAS AMONG MEMBERS. WE ARE DEDICATED TO ENHANCING THE EDUCATIONAL ADVANCEMENT AND IMAGE OF THE PROFESSION AND OF OUR MEMBERS. 0 0 CONVENTION - THE BUSINESS TRAVEL EVENT OF THE YEAR (SM) WITH MORE THAN 6,000 ATTENDEES, IS THE LARGEST MOST COMPREHENSIVE ANNUAL GATHERING OF BUSINESS TRAVEL AND MEETING MANAGERS, MEETING PLANNERS, PROCUREMENT PROFESSIONALS AND SUPPLIERS. IT FEATURES MORE THAN 80 INDUSTRY LEADING EDUCATION SESSIONS IN SPECIALIZED TRACKS GEARED TO SPECIFIC LEVELS OF EXPERIENCE AND A VARIETY OF DISCIPLINES. CONVENTION PARTICIPANTS CAN COMPARE SERVICES, ASK QUESTIONS, PREVIEW NEW PRODUCTS, AND MEET WITH POTENTIAL VENDORS AT THE EXPOSITION. OTHER EVENTS & GLOBAL CONFERENCES - OTHER EVENTS AND CONFERENCES ARE HELD TO ALLOW OUR MEMBERS TO NETWORK WITH WORLDWIDE PROFESSIONALS IN THE BUSINESS TRAVEL INDUSTRY. ADDITIONALLY, VARIOUS EDUCATIONAL SESSIONS ARE HELD, GEARED TOWARD THE BUSINESS TRAVEL INDUSTRY. MEMBERSHIP - GBTA'S MEMBER NETWORK IS COMPRISED OF OVER 6,000 MEMBERS GLOBALLY. GBTA PRIDES ITSELF IN PROVIDING THE TOOLS, EDUCATION, INDUSTRY RESEARCH, AND NETWORKING OPPORTUNITIES TO ADDRESS THE DEMANDING NEEDS OF OUR BUSINESS TRAVEL PROFESSIONALS. 0 0 0 1 0 0 0 0 0 1 0 0 1 1 1 0 1 0 1 1 0 0 0 0 0 0 1 0 1 0 0 0 1 0 1 0 0 0 0 1 1 0 0 1 X 86 0 67 1 1 1 1 AS CA MX UK TH 0 0 0 0 X 13 12 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 0 0 VA X X HEMALI SHAH 7036840836 123 N PITT ST ALEXANDRIA VA 22314 X DONNA KELLIHER PRESIDENT & CEO 3.00 3.00 X X 0 0 0 CHRISTLE JOHNSON VICE PRESIDENT 3.00 X X 0 0 0 KEVIN MAGUIRE VP/PRESIDENT & CEO/DIRECTOR 3.00 3.00 X X 2500 0 0 JIM MCMULLAN PRESIDENT & CEO 3.00 3.00 X X 0 0 0 SCOTT A SOLOMBRINO PRESIDENT ALLIED LEADERSHIP COUNCIL 3.00 X 0 0 0 DOROTHY DOWLING VP ALLIED LEADERSHIP COUNCIL 3.00 X 0 0 0 MICHELLE LEE DIRECTOR 3.00 X 0 0 0 ERIC NORBERG DIRECTOR 3.00 X 0 0 0 DOUG PAYNE DIRECTOR 3.00 X 0 0 0 BHART A SARIN DIRECTOR 3.00 X 0 0 0 DENISE TRUSO DIRECTOR 3.00 X 0 0 0 DOUGLAS WEEKS DIRECTOR 3.00 X 0 0 0 RITA VISSER DIRECTOR 3.00 X 0 0 0 KAROLINE MAYR DIRECTOR 3.00 X 0 0 0 MICHAEL W MCCORMICK EXECUTIVE DIRECTOR & COO 50.00 10.00 X 1030885 0 72651 HEMALI SHAH CFO 50.00 10.00 X 228492 0 35323 DIANE DICKSON YOUNG VP, FINANCE, 1/1-2/1/13 50.00 10.00 X 35884 0 4805 EDWARD SILVER SR. VP AND CHIEF MARKETING OFFICER 50.00 X 246154 0 38949 ELIZABETH HUH VICE-PRESIDENT OPERATIONS USA 50.00 X 186488 0 31802 PATRICIA HIGGINBOTHAM VP, GOVT RELATIONS & GENERAL COUNCIL 50.00 X 235362 0 39771 SALLIE DIETZ VP, HUMAN RESOURCES & CERTIFICATION 50.00 X 159273 0 39566 EDWARD BARRETT VP, MARKETING & MEMBERSHIP 50.00 X 211219 0 19771 HANK ROEDER VP, GLOBAL OPERATIONS 50.00 X 144683 0 33584 GLENN MOREL SR. MANAGER, MARKETING & PRODUCTION 50.00 X 120254 0 22671 2601194 0 338893 11 0 1 0 KELLER & HECKMAN LLP 1001 G STREET NW STE 500 W WASHINGTON DC 20001 LEGAL SERVICES 385000 WELF EBELING 1023 OCENA PARK BLVD 7 SANTA MONICA CA 90405 CONSULTING SERVICES 219267 CORNERSTONE GOVERNMENT AFFAIRS 300 INDEPENDENCE AVENUE SE WASHINGTON DC 20003 GOVERNMENT AFFAIRS 180000 PORTAL SOLUTIONS 2301 RESEARCH BLVD SUITE 105 ROCKVILLE MD 20850 INFORMATION TECHNOLOGY 165226 SLOANE & COMPANY 7 TIMES SQUARE TOWER NEW YORK NY 10036 PUBLIC RELATIONS 150000 8 CONFERENCE & SEMINARS 900099 14872428 14670203 202225 MEMBERSHIP DUES 900099 1439428 1439428 EDUCATION PROGRAMS 900099 211349 211349 16523205 77445 77445 1137797 1015317 122480 122480 122480 ADVERTISING 541800 305656 305656 MISCELLANEOUS REVENUE 900099 150627 97259 53368 456283 17179413 16418239 561249 199925 100000 1895112 3495395 223523 419368 317470 1019606 487758 185095 144000 1673931 344926 308210 987979 410597 767598 2063595 398405 98592 FOOD & BEVERAGE 1298177 STAGING AND PRODUCTION 700415 FEES & OTHER EXPENSES 613083 OTHER PERSONNEL COSTS 177104 347776 18477715 481337 1111648 598399 573612 473915 312867 2125562 1096977 1268762 1028585 2697655 1726889 424000 424000 1521752 510690 7465820 5688291 1926630 1493750 2333140 2448318 0 36567 1074872 835422 5334642 4814057 X 2131178 874234 2131178 874234 7465820 5688291 -1298302 41358 0 X X 0 1 X 1 0 0 0 1 1257275 144000 243728 387728 135157 252571 534226 129493 404733 404037 310360 93677 1187299 657124 530175 1028585 DUE FROM RELATED ORGANIZATIONS 310334 SECURITY DEPOSITS 175550 CASH SURRENDER VALUE OF LIFE INSURANCE 24806 510690 DEFERRED LEASE INCENTIVE 364726 DEFERRED DUES 470696 835422 X PART X, LINE 2: THE ORGANIZATIONS EVALUATED THEIR TAX POSITIONS AND DETERMINED THAT THEIR POSITIONS ARE MORE-LIKELY-THAN-NOT TO BE SUSTAINED ON EXAMINATION. THE ORGANIZATIONS' 2010, 2011 AND 2012 TAX YEARS ARE OPEN FOR EXAMINATION BY THE IRS. THE ASSOCIATION AND THE FOUNDATION FILE AS TAX EXEMPT ORGANIZATIONS; SHOULD THAT STATUS BE CHALLENGED IN THE FUTURE, ALL YEARS SINCE INCEPTION WOULD BE SUBJECT TO REVIEW BY THE IRS. EAST ASIA AND THE PACIFIC PROGRAM SERVICES EDUCATION, CONFERENCES 984951 EUROPE PROGRAM SERVICES EDUCATION, CONFERENCES 1400080 NORTH AMERICA PROGRAM SERVICES EDUCATION, CONFERENCES 334051 LATIN AMERICA & MEXICO PROGRAM SERVICES EDUCATION, CONFERENCES 1042910 0 0 0 0 0 0 3761992 0 3761992 0 0 1 0 0 0 1 GBTA FOUNDATION 123 N PITT STREET ALEXANDRIA VA 22314 133505379 501 (C)(3) 100000 ORGANIZATIONAL SUPPORT 1 PART I, LINE 2: GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) MAINTAINS A COPY OF THE CONTRACT SIGNED BY BOTH GBTA AND GBTA FOUNDATION. GBTA'S TOP FINANCIAL OFFICER MAINTAINS THE BOOKS OF GBTA FOUNDATION AND REVIEWS ALL EXPENSES. X 1 1 X X X 1 1 0 MICHAEL W MCCORMICK EXECUTIVE DIRECTOR & COO 679949 0 248430 0 102506 0 36900 0 35751 0 1103536 0 0 0 HEMALI SHAH CFO 212544 0 15840 0 108 0 25084 0 10239 0 263815 0 0 0 EDWARD SILVER SR. VP AND CHIEF MARKETING OFFICER 225962 0 20072 0 120 0 26899 0 12050 0 285103 0 0 0 ELIZABETH HUH VICE-PRESIDENT OPERATIONS USA 172368 0 14000 0 120 0 19259 0 12543 0 218290 0 0 0 PATRICIA HIGGINBOTHAM VP, GOVT RELATIONS & GENERAL COUNCIL 215210 0 19360 0 792 0 26330 0 13441 0 275133 0 0 0 SALLIE DIETZ VP, HUMAN RESOURCES & CERTIFICATION 146774 0 12000 0 499 0 17820 0 21746 0 198839 0 0 0 EDWARD BARRETT VP, MARKETING & MEMBERSHIP 211039 0 0 0 180 0 8925 0 10846 0 230990 0 0 0 HANK ROEDER VP, GLOBAL OPERATIONS 132821 0 10626 0 1236 0 15779 0 17805 0 178267 0 0 0 PART I, LINE 1A BUSINESS FIRST-CLASS TRAVEL - FIRST CLASS TRAVEL IS CONTINGENT ON FARE PRICE AND SITAUTIONS WHEREBY, BUSINESS CLASS IS NOT AVAILABLE. THE CLASS OF SERVICE IS DEPENDENT ON THE LENGTH OF TRIP. DOMESTIC TRAVEL IS TYPICALLY ECONOMY, UNLESS BUSINESS CLASS IS WARRANTED. PART I, LINES 4A-B LINE 4A - SEVERANCE PAYMENTS - GLEN MORAL $13,858 LINE 4A - SEVERANCE PAYMENTS - DIANE DICKSON YOUNG $18,566 LINE 4B - MICHAEL MCCORMICK - PARTICIPATED IN 457(F), NON-QUALIFIED RETIREMENT PLAN. AMOUNTS PAID UNDER THE PLAN $16,500. SCOTT SOLOMBRINO CEO DAV EL BOARD MEMBER 58352 EXPENSE - CAR/LIMOUSINE SERVICES 0 SCOTT SOLOMBRINO CEO DAV EL BOARD MEMBER 78500 REVENUE - SPONSORSHIP, BOOTH, MEMBERSHIP & EVENTS REVENUE 0 KEVIN MAGUIRE VICE PRESIDENT, BOARD 2500 COMPENSATED TO LEAD IN LATAM REGION OPERATIONS. 0 FORM 990, PART VI, SECTION A, LINE 6 THERE ARE 6 CLASSES OF MEMBERS: DIRECT, ALLIED, PRESS, ACADEMIC, HONORARY, AND RETIRED. FORM 990, PART VI, SECTION A, LINE 7A THERE ARE 2 CLASSES OF MEMBERS WITH VOTING RIGHTS: DIRECT AND ALLIED MEMBERS. EACH DIRECT MEMBER SHALL HAVE ONE VOTE IN ALL MATTERS TO BE VOTED ON BY THE MEMBERS. ALLIED MEMBERS SHALL HAVE NO VOTING RIGHTS; EXCEPT THAT ALLIED MEMBERS SHALL HAVE A VOTE TO ELECT THE TWO ALLIED MEMBERS TO THE BOARD OF DIRECTORS. IN ADDITION, ALLIED MEMBERS MAY VOTE ON MATTERS REFERRED BY THE COUNCIL OF ALLIED LEADERSHIP. PRESS MEMBERS, ACADEMIC MEMBERS, HONORARY MEMBERS AND RETIRED MEMBERS SHALL HAVE NO VOTING RIGHTS. FORM 990, PART VI, SECTION A, LINE 7B EACH DIRECT MEMBER SHALL HAVE 1 VOTE IN ALL MATTERS TO BE VOTED ON BY THE MEMBERS; EACH ALLIED MEMBER SHALL HAVE 1 VOTE TO ELECT THE 2 ALLIED MEMBERS TO THE BOARD OF DIRECTORS AND TO VOTE ON MATTERS REFERRED BY THE COUNCIL OF ALLIED LEADERSHIP. IN ADDITION, THE BYLAWS MAY BE ALTERED, AMENDED OR REPEALED, OR NEW BYLAWS MAY BE ADOPTED BY 2/3 VOTE OF A QUORUM OF DIRECT MEMBERS. FORM 990, PART VI, SECTION B, LINE 11 THE FORM 990 IS PREPARED BY THE ORGANIZATION'S OUTSIDE PUBLIC ACCOUNTING FIRM BASED ON DATA AND INPUT FROM THE ORGANIZATION. ONCE THE PREPARATION IS COMPLETE, THE ORGANIZATION'S CFO AND OTHER MANAGEMENT OFFICIALS REVIEW THE DOCUMENT BEFORE THE RETURN IS DEEMED TO BE ACCURATE AND COMPLETE. THE RETURN IS THEN MADE AVAILABLE TO THE BOARD OF DIRECTOR'S PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12C THE ORGANIZATION HAS A CONFLICT OF INTEREST POLICY COVERING MEMBERS OF THE BOARD OF DIRECTORS, OFFICERS, THE EXECUTIVE DIRECTOR, A COMMITTEE CHAIRPERSON OR COMMITTEE MEMBER, A MEMBER OF ANY COUNCIL OR "KEY EMPLOYEES" AS DEFINED IN THE ORGANIZATION'S COMPENSATION POLICY. KEY EMPLOYEES AS DEFINED BY IRS REGULATIONS ARE ALSO COVERED UNDER THE POLICY. DETERMINATION OF WHETHER A CONFLICT OF INTEREST DOES EXIST OCCURS AT THE BOARD OF DIRECTOR LEVEL. IF THE BOARD IDENTIFIES AN ACTUAL, POTENTIAL, OR APPARENT CONFLICT OF INTEREST, IT MAY TAKE ONE OF THE FOLLOWING ACTIONS TO RESOLVE SUCH CONFLICT: (1) WAIVE THE CONFLICT OF INTEREST AS UNLIKELY TO AFFECT THE COVERED INDIVIDUAL'S ABILITY TO ACT IN THE BEST INTERESTS OF GBTA; (2) DETERMINE THAT THE COVERED INDIVIDUAL SHOULD BE RECUSED FROM ALL DELIBERATION AND DECISION-MAKING RELATED TO THE PARTICULAR TRANSACTION OR RELATIONSHIP THAT GIVES RISE TO THE CONFLICT OF INTEREST; OR (3) DETERMINE THAT THE COVERED INDIVIDUAL MUST RESIGN FROM HIS OR HER SERVICE TO GBTA. IF THE BOARD APPROVES THE BUSINESS RELATIONSHIP UNDER CONSIDERATION, THE COVERED INDIVIDUAL MAY NOT PARTICIPATE IN ANY PROCESS BY WHICH HIS OR HER PERFORMANCE AS A VENDOR, GRANTEE, OR RECIPIENT IS EVALUATED, OR IN ANY SUCH EVALUATION OF A RELATED PARTY. FORM 990, PART VI, SECTION B, LINE 15A FOR THE ANNUAL INCENTIVE OF THE EXECUTIVE DIRECTOR, SELECT STAFF AS WELL AS THE BOARD OF DIRECTORS PROVIDE INPUT REGARDING THE EXECUTIVE DIRECTOR'S MANAGEMENT PERFORMANCE. THE BOARD REVIEWS THIS INFORMATION, AS WELL AS THE EXECUTIVE DIRECTOR'S PERFORMANCE AGAINST PREDETERMINED OBJECTIVE CRITERIA IN DETERMINING HIS INCENTIVE. THIS WAS MOST RECENTLY DONE DURING 2013. THE EXECUTIVE DIRECTOR'S SALARY AND COMPENSATION PACKAGE AND PERFORMANCE GUIDELINES WERE DETERMINED IN 2011 BY THE BOARD OF DIRECTORS, UTILIZING ASSOCIATION GOALS, THIRD PARTY COMPARABILITY DATA, BENCHMARKS & OTHER FACTORS. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. EXPLANATION OF COMPENSATION TO KEVIN MAGUIRE. AFTER THE UNEXPECTED DEATH OF THE ORGANIZATION'S REGIONAL LEADER, GBTA CONTRACTED WITH KEVIN MAGUIRE TO ASSIST IN THE OVERSIGHT OF THE LATIN AMERICAN REGION. $2,500 WAS PAID TO HIM FOR THE SERVICES. PART VII/SCHEDULE J COMPENSATION REPORTING SUBSEQUENT TO YEAR END, THE ORGANIZATION DISCOVERED THAT CERTAIN DISBURSEMENTS MADE ON BEHALF OF AN EMPLOYEE, WHICH OCCURRED DURING 2013 AND DURING PRIOR YEARS, WERE NOT REPORTED ON THE ORGANIZATION'S FORM 990. UPON DISCOVERING THIS ISSUE, THE ORGANIZATION'S AUDIT AND INVESTMENT COMMITTEE WAS TASKED WITH THE RESPONSIBILITY OF REVIEWING THESE DISBURSEMENTS AND, WITH GUIDANCE FROM THE ORGANIZATION'S ACCOUNTANTS, DETERMINING THE PROPER TAX TREATMENT FOR THESE PAYMENTS. THAT PROCESS HAS BEEN COMPLETED. AS A RESULT, THE ORGANIZATION HAS INCLUDED THAT COMPENSATION IN ITS 2013 FORM 990 AS OTHER REPORTABLE COMPENSATION TO THE INDIVIDUAL. THE ORGANIZATION IS IN THE PROCESS OF AMENDING THE EMPLOYEE'S FORMS W-2 AND THE APPROPRIATE PREVIOUSLY FILED FORM 990S TO REFLECT THE ADDITIONAL COMPENSATION. FORM 990, PART XII, LINE 2C: NEITHER THE OVERSIGHT NOR SELECTION PROCESS FOR THE COMMITTEE HAS CHANGED FROM PRIOR YEAR. GLOBAL BUSINESS TRAVEL LA LLC 123 N PITT ST ALEXANDRIA VA 22314 237058143 EDUCATION VA 0 0 GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC GBTA EUROPE LIMITED ST MARYS COURT THE BROADWAY AMERS UK HP 7OUT EDUCATION & CONFERENCES UK 931960 321989 GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC NATIONAL BUSINESS TRAVEL ASSOCIATION (ASIA PACIFIC) LIMITED PO BOX 424 BEROWRA, NSW 2081 AS EDUCATION & CONFERENCES AS 315103 20824 GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC GBTA ASIA CO LTD 98 SATHON SQUARE OFFICE TOWER 37TH BANGKOK TH 10500 EDUCATION & CONFERENCES TH 99299 78179 GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC NATIONAL BUSINESS TRAVEL ASSOCIATION - MEXICO GRAL PABLO DE LA GARZA 35 COL HEROE NAUCALPAN MX CP53840 EDUCATION & CONFERENCES MX 251194 74546 GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC GBTA FOUNDATION 123 N PITT ST ALEXANDRIA VA 22314 133505379 TRAVEL RESEARCH AND SCHOLARSHIPS NY 501(C)(3) LINE 11A, I GLOBAL BUSINESS TRAVEL ASSOCIATION 0 NBTAPAC 123 N PITT ST ALEXANDRIA VA 22314 237058143 POLITICAL VA 527 N/A GLOBAL BUSINESS TRAVEL ASSOCIATION 0 GLOBAL MEETINGS VENTURE LLC 123 NORTH PITT ST ALEXANDRIA VA 22314 VA GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC RELATED 0 1 0.50000 GBTA EUROPE PARTNERSHIP LIMITED ST MARYS COURT THE BROADWAY AMERS UK HP 7OUT EDUCATION UK GLOBAL BUSINESS TRAVEL ASSOCIATION (GBTA) INC RELATED 0 0 GBTA ASIA LTD STE 701 TUNG HIP COMMERICAL BUILD DES VOEUX RD. CENTRAL HK EDUCATION & CONFERENCES HK GLOBAL BUSINESS TRAVEL ASSOCIATION INC 1.00000 0 NATIONAL BUSINESS TRAVEL ASSOCIATION CANADA INC 105-150 CROWFOOT CRES NW CALGARY CA EDUCATION & CONFERENCES CA GLOBAL BUSINESS TRAVEL ASSOCIATION INC 518980 257485 1.00000 0 GLOBAL BUSINESS TRAVEL ASSOCIATION INC 123 N PITT ST ALEXANDRIA VA 22314 ASSOCIATION VA 0 GBTA INC 123 N PITT ST ALEXANDRIA VA 22314 ASSOCIATION VA 0 NBTA INC 123 N PITT ST ALEXANDRIA VA 22314 ASSOCIATION VA 0 NATIONAL BUSINESS TRAVEL ASSOCIATION INC 123 N PITT ST ALEXANDRIA VA 22314 ASSOCIATION VA 0 NATIONAL BUSINESS TRAVEL ASSOCIATION (NBTA) INC 123 N PITT ST ALEXANDRIA VA 22314 ASSOCIATION VA 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 GBTA FOUNDATION B 100000 ACTUAL COST